REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
AUGUST 19, 2013
THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: LARRY RYAN, RUDIE REEB, KEN REINHART, KAREN LEE, STEVE DERCK, AND COUNCIL PRESIDENT JAN REEB.
ALSO IN ATTENDANCE: ADMINISTRATOR SARA KEERAN, SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT.
THE MINUTES FROM THE REGULAR COUNCIL MEETING HELD JULY 15, 2013, WERE REVIEWED.
MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE JULY 15, 2013, COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
THE JULY DISBURSEMENTS WERE REVIEWED.
MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO APPROVE THE JULY RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS
NO VISITORS PRESENT.
POLICE REPORT
POLICE DEPARTMENT REPORTED 118 CALLS FOR SERVICE AND 7 CITATIONS FOR THE MONTH OF JULY. FOUR VEHICLE ACCIDENTS OCCURRED IN THE VILLAGE THIS MONTH. CHIEF CLEMENS REPORTED THAT THE POLICE CRUISER IS RUNNING FINE. CHIEF CLEMENS ENCOURAGED COUNCIL MEMBERS TO NOTIFY HIM OF ANY COMPLAINTS OR CONCERNS.
EMS REPORT
WRITTEN REPORT BY RANDY SHAFFER SHOWS 49 RUNS FROM MAY 17TH TO AUGUST 15TH. WRITTEN REPORT FROM DARLENE MERRIMAN SHOWS TOTAL COLLECTIONS OF $31,771.20 YEAR TO DATE FOR EMS RUNS.
FISCAL OFFICER’S REPORT
**EMERGENCY READING OF RESOLUTION NO. 2013-04: A RESOLUTION CONSENTING TO THE TERMINATION OF THE PAULDING COUNTY EMERGENCY MANAGEMENT AGENCY AGREEMENT; AND DECLARING THE SAME AN EMERGENCY.
MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2013-04. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT RESOLUTION NO. 2013-04. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
**EMERGENCY READING OF RESOLUTION NO. 2013-05: A RESOLUTION AUTHORIZING THE VILLAGE OF ANTWERP, OHIO TO PARTICIPATE IN A COUNTY-WIDE PROGRAM FOR EMERGENCY MANAGEMENT AS ORGANIZED BY THE PAULDING COUNTY BOARD OF COMMISSIONERS, AND DECLARING THE SAME AN EMERGENCY.
MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2013-05. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT RESOLUTION NO. 2013-05. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
A 1ST READING OF THE ABOVE RESOLUTIONS OCCURRED AT THE JULY 2013 COUNCIL MEETING. THE RESOLUTIONS ARE PASSED AS EMERGENCY MEASURES AND RESOLUTION NO. 2013-05 WAS REVISED TO REMOVE ANY REFERENCE TO THE OHIO REVISED CODE AND TO SIMPLY REFLECT THAT THE VILLAGE OF ANTWERP AGREES TO PARTICIPATE IN A COUNTY-WIDE EMERGENCY MANAGEMENT AGENCY AS ORGANIZED BY THE PAULDING COUNTY BOARD OF COMMISSIONERS. RYAN EXPLAINED THAT THE COUNTY COMMISSIONERS FORMED AN ADVISORY BOARD FOR THE COUNTY WIDE EMERGENCY MANAGEMENT AGENCY. THE ADVISORY BOARD IS IN PLACE TO PROVIDE SUPPORT AND ADVICE TO THE COUNTY COMMISSIONERS ON EMERGENCY MANAGEMENT ISSUES. THE VILLAGE DID NOT RECEIVE THE REQUESTED WRITTEN PLAN FOR THE NEWLY FORMED COUNTY WIDE EMERGENCY MANAGEMENT AGENCY AS PROMISED.
**2ND READING OF ORDINANCE NO. 2013-33: AN ORDINANCE ADOPTING REVISIONS TO THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, SAID REVISED PERSONNEL MANUAL TO BE EFFECTIVE AS OF SEPTEMBER 16, 2013.
**1ST READING OF ORDINANCE NO. 2013-34: AN ORDINANCE GRANTING TO OHIO GAS COMPANY, ITS SUCCESSORS AND ASSIGNS, THE RIGHT TO MAINTAIN A GAS DISTRIBUTION SYSTEM AND TO LAY, EXTEND, MAINTAIN, OPERATE, REPAIR, AND REMOVE MAINS AND PIPE IN, THROUGH, OR UNDER THE STREET, ALLEYS, PUBLIC PLACES OF THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR SUPPLYING GAS TO THE VILLAGE AND ITS INHABITANTS, AND THE TRANSPORTATION THEREOF IN AND THROUGH THE VILLAGE.
**EMERGENCY READING OF ORDINANCE NO. 2013-35: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.
MOTION MADE BY RYAN, SECONDED BY LEE, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2013-35. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2013-35. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
**EMERGENCY READING OF ORDINANCE NO. 2013-36: AN ORDINANCE AUTHORIZING THE FISCAL OFFICER TO AMEND APPROPRIATIONS AND DECLARING IT AN EMERGENCY.
MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2013-36. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2013-36. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
ADMINISTRATOR’S REPORT
SEE ATTACHED ADMINISTRATOR’S REPORT.
ITEMS DISCUSSED:
DOLLAR GENERAL STARTED CLEARING THE LAND FOR ITS BUILDING TODAY.
KEERAN DISTRIBUTED A DRAWING OF THE PROPOSED ROADWAY AT THE 24/49 INTERCHANGE. THE CIC IS GOING FORWARD WITH PLANS FOR THIS ROADWAY.
THE GAS FURNACE HAS BEEN INSTALLED IN THE DEPOT AND HAS BEEN TESTED.
BAKER AND KEERAN WILL BE STARTING ON THE BUDGET THIS WEEK. RYAN REQUESTED THE HEALTH PLAN PREMIUM RENEWAL INFORMATION BE REQUESTED EARLY THIS YEAR FOR REVIEW.
SCHOOL BUS PICK UP AND DROP OFF IN TOWN HAS BEEN CHANGED DUE TO THE SAFE ROUTES TO SCHOOL PROGRAM. PAT ROSS, SCHOOL SUPERINTENDENT, ASKS FOR COUNCIL’S SUPPORT IN THE CHANGE. CROSS GUARDS WILL BE AT THE CORNER OF 49 AND CANAL, AT CANAL WHERE THE SIDEWALK CROSSES TO THE BIKE PATH AND AT THE END OF THE BIKE PATH CROSSING THE DRIVE BEHIND THE SCHOOL. ODOT IS IN NEGOTIATIONS ON THE 2ND PHASE OF SAFE ROUTES TO SCHOOL. RIGHT OF WAY FOR SIDEWALKS COULD BE AN ISSUE.
FRIENDS OF THE PLAYGROUND MET WITH THE MAYOR AND KEERAN TO DISCUSS THE MAINTENANCE OF PLAYGROUND EQUIPMENT. THEY WANT TO DISBAND AND WANT ASSURANCE BY ORDINANCE OR AGREEMENT THAT THE VILLAGE WILL MAINTAIN THE PLAYGROUND EQUIPMENT AND MULCH AS NEEDED. LEE STATED SHE WILL MEET WITH PARK COMMITTEE TO DISCUSS THIS ISSUE.
COMMITTEE REPORTS
NO COMMITTEE REPORTS.
OLD BUSINESS – NONE
NEW BUSINESS
RYAN RECOMMENDED THE COUNCIL PUBLISH REQUIRED ORDINANCE / RESOLUTION SUMMARIES IN THE WEST BEND NEWS DUE TO GREATER CIRCULATION COVERAGE AND COST SAVINGS TO THE VILLAGE.
MOTION MADE BY RYAN, SECONDED BY REINHART, TO PUBLISH THE REQUIRED ORDINANCE / RESOLUTION SUMMARIES IN THE WEST BEND NEWS. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
RYAN ASKED WHY THE VILLAGE IS STILL DRIVING THE OLD PICK-UP TRUCK SINCE A NEW ONE HAS BEEN PURCHASED. KEERAN RESPONDED THAT IT ALLOWS ALL UTILITY WORKERS TO HAVE A TRUCK TO DRIVE. KEERAN WILL HAVE THE OLD TRUCK INSPECTED FOR SAFETY ISSUES.
MAYOR’S REPORT
MAYOR’S COURT DEPOSITED $586.00 FOR THE MONTH OF JULY.
THE COUNTY COMMISSIONERS ARE OBTAINING OWNERSHIP OF THE BALL FIELD PROPERTY LOCATED IN THE VILLAGE AND WOULD LIKE TO DONATE IT TO THE VILLAGE. MAYOR VAN VLERAH SAID THE VILLAGE COULD THEN LEASE THE PROPERTY TO THE ANTWERP BALL ASSOCIATION TO BE MAINTAINED AND CARED FOR BY THE ASSOCIATION.
SOLICITOR FARR STATED THE VILLAGE WILL NEED AN ORDINANCE TO ACCEPT THE DONATION OF THE PROPERTY, AND THEN THE VILLAGE COULD ENTER INTO A LEASE AGREEMENT WITH THE ANTWERP BALL ASSOCIATION.
THE PAULDING COUNTY ECONOMIC DEVELOPMENT DINNER WILL BE HELD ON 9/26/13. THOSE THAT WOULD LIKE TO ATTEND NEED TO LET BAKER KNOW BY 9/16/13.
MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:40 P.M.
