Office of the Board of County Commissioners
Paulding County, Ohio
August 14, 2013
This 14th day of August, 2013, the Board of County Commissioners met in regular session with the following members present: Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS
Warrants documented as 200250 through 200313 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
Mr. Roy Klopfenstein moved to adopt the following resolution;
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on August 12, 2013, Warrants numbered 200100 through 200213 in the amount of $148,508.86; and
WHEREAS,it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohioconcerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissionersand of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
Adopted: August 14, 2013
CC: Auditor
EXECUTIVE SESSION
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:04 a.m. with the County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 8:21 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 002)
Mr. Roy Klopfenstein moved to adopt the following resolution:
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Dog & Kennel Fund (Fund 002), to-wit;
002-001-00003/Dog & Kennel/Supplies AMOUNT: $3,545.62
The motion was seconded by Mr. Tony Zartman. Upon the call of the roll, the following vote resulted:
Adopted: August 14, 2013
CC: Auditor
Sheriff
IN THE MATTER OF RECEIVING AND AWARDING QUOTES FOR GENERAL OBLIGATION NOTES
This 14th day of August, 2013, the Board of County Commissioners received quotes from County banking institutions to borrow funds in the amount of $121,100.00 for the unvoted jail bond, to-wit:
Local Bank Interest Rate Payment
Antwerp Exchange Bank 1.50% $1,816.50
State Bank & Trust 1.43% $1,775.78
First Financial Bank 1.39% $1,706.67
(plus additional fees) 500.00
$2,206.67
First Federal Bank 2.20% $2,701.20
A motion was made by Mr. Tony Zartman to accept the quote from State Bank & Trust for a general obligation note at an interest rate of 1.43%, with no penalty for early payment; and be it
RESOLVED, that the Board of County Commissioners does hereby authorize any two of the three Commissioners to sign the note. The note will be for one (1) year with the Prosecutor’s opinion to be included.
The motion was seconded by Mr. Roy Klopfenstein. Upon the call of the roll, the following vote resulted:
Adopted: August 14, 2013
CC: Auditor
Treasurer
IN THE MATTER OF DESIGNATING EMPLOYEES TO SIGN SECURITY AGREEMENTS BETWEEN PRIVATE ENTITIES AND THE SHERIFF’S OFFICE
Mr. Tony Zartman moved to adopt the following resolution:
WHEREAS, the Paulding County Sheriff’s Office provides security for various county functions and events; and
WHEREAS, the Paulding County Sheriff’s Office has, on occasion, been asked to provide security for events sponsored by private entities; and
WHEREAS, it is necessary for the Paulding County Sheriff’s Office to be considered a subcontracting entity to provide security for non-county sponsored events and functions; and
WHEREAS, it will be necessary to have an agreement between the private entity and the Sheriff’s Office, stating the specifics of the event/function; and
WHEREAS, the primary signers of the agreement shall be the Commissioners, with designated employees Jennifer Wiswell and Cindy Peters authorized to sign in lieu of the primary signers’ absence; now, therefore
BE IT RESOLVED, that the Board of County Commissioners does hereby authorize Jennifer Wiswell and Cindy Peters to be designated to sign security agreements between private entities and the Sheriff’s Office.
The motion was seconded by Mr. Roy Klopfenstein. Upon the call of the roll, the following vote resulted:
Adopted: August 14, 2013
IN THE MATTER OF ACCEPTING A MAIN DEPOSITORY AGREEMENT
Mr. Tony Zartman moved to adopt the following resolution:
WHEREAS, several depository agreements were reviewed by the Commissioners and the Treasurer for the County’s main depository; and
WHEREAS, the Treasurer’s recommendation, based on their excellent service level and the good working relationship, was to remain with First Financial Bank; and
WHEREAS, the State Bank & Trust Company offered a lower monthly fee; now, therefore
BE IT RESOLVED, that the Board of County Commissioners does hereby accept the depository agreement with the State Bank & Trust Company, said agreement to be in effect from September 15, 2013, through and including September 15, 2017.
The motion was seconded by Mr. Fred Pieper. Upon the call of the roll, the following vote resulted:
Adopted: August 14, 2013
CC: Auditor
Treasurer
Meeting Notes of Appointments
- Sheriff Jason Landers – Sheriff Landers presented his 2013 projection report for July. The numbers show a short fall in the jail supply line item, mostly due to the increase in the cost to out house inmates. Captain Cline’s inmate report indicated an increase in inmates for the month of July. A total of $35,865.00 was paid to Putnam County for sixty inmates. A total of $211,465.20 has been paid out so far in 2013 for out housing. This is the highest amount paid out in a month since the Paulding County Jail closed in November of 2008. The Sheriff reported he is meeting with the Putnam County Sheriff today to discuss housing options.
- Bob Arend, Brion Hanenkratt, Jason Landers – Mr. Arend presented an overview of the first responders’ radio communications study he is conducting for the County. He has gathered statistics relating to the areas of the County that have the most calls. Mr. Arend also reported the issues of interference with Van Wert County radios at the southern end of the County would no doubt be eliminated if we change frequencies. Mr. Arend explained a clear frequency may be applied for; however, it could take up to two years for it to obtain and it would cost $2,000 to $2,500. The County currently has three frequencies. Receivers in Crane, Brown, Blue Creek, and Harrison Townships would give the County good coverage. Mr. Arend estimates several months for the system to be overhauled.
- Lou Ann Wannemacher – Ms. Wannemacher presented a letter from Benesch Attorneys at Law regarding the audit for the financial statement for the jail and hospital bond. The Commissioners advised Ms. Wannemacher to move forward with Mr. Steve Grassbaugh.
- Becky Suvar, WMEA Program Manager – Ms. Suvar presented a letter explaining how the Paulding County WMEA has a fairly large carry-over when compared to the other counties in the four-county consortium. Ms. Suvar also supplied the Commissioners with a history of Paulding County WMEA.
- Betty Blockberger; Ken Maag, Poggemeyer Deisgn Group; Bill Edwards, Paulding County Health Department; Cindy Peters, Commissioners’ Clerk – This meeting was held to discuss the sewer tap at Ms. Blockberger’s residence. Ms. Blockberger presented maps of her property and adjacent campground. Mr. Maag pointed out the position of the taps and manholes in the area. At this point, Ms. Blockberger has a couple of options. Option one is to hook into the parcel adjacent to her residential property in the right of way, provided there is enough depth. An easement would need to be done in case her property sells in the future. Option two would be to install a tap on her residence parcel and cut across the road to a main sewer line to connect. Mr. Maag stated the contractor has concerns with elevation issues. He also recommended contacting Ohio Department of Health with any questions regarding campground sewer rules and specifications before using one of their taps. Mr. Maag also reminded the Commissioners August 8, 2013, was the one-year warranty expiration date for most of the materials used on the sewer project. He also noted there was no actual closing because it was done at the beginning of the project.
- Chad Crosby, Engineer’s Office – Mr. Crosby previewed a ‘force account’ estimate.
- Judge Tiffany Beckman, Common Pleas Court – Judge Beckman presented an old picture she had acquired from the Historical Society. She asked if she could hang several old pictures on the hallway walls of the upper floor of the Courthouse. She also mentioned she has acquired several office furniture extras to accommodate her part time clerk.
- Mayor Greg White – Mr. White met briefly with the Commissioners to discuss the parking lot north of the village offices.
- Greg Flowers, Build-A-Computer – Mr. Flowers provided a report on the Courthouse computer update project. He has made his rounds to the various offices to determine their technical upgrade needs.
I hereby certify that the foregoing is a true and correct record of the proceedings of the Board under the date of August 14, 2013.
Fred Pieper, President
Clerk
