Paulding County Commissioners Meeting Minutes 9/23/13
This 23rd day of September, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 202160 through 202246 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on September 23, 2013, Warrants numbered 202184 through 202246 in the amount of $19,010.18; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 001-017):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following:
001-017-00020/General Fund/Sheriff/K-9 Expense
AMOUNT: $7,700.00
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 147):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the PHEG Fund (Fund 147):
147-001-20145/PHEG/FY 2014 Contract & Services
AMOUNT: $1,449.75
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-011):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-010-00001/General Fund/Juvenile Court/Salaries-Employees
TO: 001-011-00002/General Fund/Probate Court/Salaries-Employees
AMOUNT: $13,600.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 003):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Health Department Fund (Fund 003):
FROM: 003-001-00002/Health Department/Supplies
TO: 003-001-00006/Health Department/Travel & Expenses
AMOUNT: $500.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 007):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Public Assistant Fund (Fund 007):
FROM: 007-001-00014/Public Assistance/Other Expenses
TO: 007-001-00019/Public Assistance/Purchase of Service
AMOUNT: $5,000.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 128):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Defiance/Paulding Counties Joint Auglaize Sewer Project Fund (Fund 128):
FROM: 128-001-00009/Defiance/Paulding Counties Joint Auglaize Sewer Project/Engineering Fees
TO: 128-001-00007/Defiance/Paulding Counties Joint Auglaize Sewer Project/Workers’ Comp
AMOUNT: $3.39
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 177):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the SVAA Fund (Fund 177):
FROM: 177-001-20125/SVAA/Travel/Training
TO: 177-001-20124/SVAA/Supplies
AMOUNT: $283.68
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 177):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the SVAA Fund (Fund 177):
FROM: 177-001-20128/SVAA/Workmen’s Comp
TO: 177-001-20124/SVAA/Supplies
AMOUNT: $100.00
IN THE MATTER OF RECEIVING BIDS FOR THE CECIL WASTEWATER TREATMENT FACILITY PROJECT (CDBG):
This 23rd day of September, 2013, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were opened for the Cecil Wastewater Treatment Facility Project (CDBG):
R.G. Zachrich, 10105 Haller Street, Defiance, OH 43512 – $533,500.00
All Purpose Contracting, Inc., 24533 Rd U-20, Delphos, OH 45833 – $525,500.00
Vernon Nagel, Inc., 0154 County Road 11C, Napoleon, OH 43545 – $565,200.00
The estimate for the project is $563,000.00. The specifications will be studied with a determination to be made later.
Meeting Notes of Appointments:
Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher presented a bill for the checking account ‘package’ related to the recent change in depository banking institutions.
Claudia Fickel, County Auditor – Ms. Fickel reported she is working on completing a survey from the State Auditor. She noted the audit will be bid out next year. The State Auditor’s office will do the leg work and present the Commissioners with recommendations as to which entity to contract with. The State Auditor’s office will also work closely with the county’s choice. Ms. Fickel, Ms. Wannemacher, and the Commissioners then discussed the PILOT breakdown for the Iberdrola wind farm. Collection on the Blue Creek Wind Farm will begin in February, 2014, for tax year 2013. There are two townships with turbines, being Blue Creek and Latty. Breaking down the revenue becomes challenging due to the differences in the taxing districts millage.
Jim Langham, Paulding Progress – Commissioner Pieper updated Mr. Langham on the progress the Ohio Department of Transportation has made on striping the pavement at the intersections of county roads and new US 24. Several accidents have occurred at these intersections, some due to not being sure of where the median is.
Tony Langham and Jerry Zielke, PCED – Mr. Langham introduced Mr. Zielke as the new director of the Paulding County Economic Development agency. Mr. Langham noted this would be his last ‘official’ meeting with the Commissioners and he thanked them for the working relationship with PCED during his years as director. He reviewed information regarding the TDM3 revolving loan and bankruptcy. He has been in contact with the state for their recommendations as to the status of the Antwerp ball field in connection with the loan. Mr. Langham reported he has also spoken with the Antwerp Ball Association with the same information. The Commissioners wished Mr. Langham well in his retirement and congratulated Mr. Zielke on his new position.
Niki Warncke, Maumee Valley Planning Organization – Ms. Warncke opened the bids for the Cecil Wastewater Treatment Facility Project (see resolution above).
Judge Suzanne Rister, County Court – Judge Rister reports that while criminal cases are down from 2012, civil and traffic cases are up from the norm. She updated the Commissioners on her request to consider Paulding County Court for a full-time judgeship.
Iberdrola meeting at Wayne Trace Jr/Sr High School – The Commissioners attended a meeting at the Wayne Trace Jr/Sr High School at the request of Dan Litchfield of Iberdrola. The Auditors and Treasurers of Paulding and Van Wert Counties were also present, as well as Matt Sutherland and John Wickham of the Ohio Development Services Agency. Mr. Litchfield introduced Peter Landoni and Steven Shaw of Iberdrola. Mr Landoni explained he handles the ‘economic’ side of the wind farm activity. He deals with the sell of the energy produced, in addition to making sure the company is contract compliant. Mr. Shaw noted his specialty is the ‘taxation’ of the wind farm. Iberdrola’s wind farm is in both Paulding and Van Wert Counties. He reminded the elected officials the 1/2 acre each turbine sits on is tax exempt; however, the driveways and buildings belonging to electric companies are not. The reason for the exemption is ‘energy facility’. Paulding County has 37 turbines in Iberdrola’s project and Van Wert has 115. Each turbine is expected to produce 2 megawatts of power per year. The service payment is $1,000.00 per megawatt and the PILOT is $8,000.00 per megawatt. Payments will be in February and July, beginning in 2014.
