Paulding County Commissioners Meeting Minutes 9/18/13
This 18th day of September, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 202060 through 202119 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on September 16, 2013, Warrants numbered 202006 through 202011 in the amount of $4,712.51; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
EXECUTIVE SESSION:
A motion was made by Mr. Tony Zartman to go into executive session at 8:06 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 8:17 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on September 18, 2013, Warrants numbered 202076 through 202107 in the amount of $19,829.46; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 042):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Extension Center Fund (Fund 042):
042-001-00008/Extension Center/Electric
AMOUNT: $2,000.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-016):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-030-00001/General Fund/Insurance/Loss Control/CORSA
TO: 001-016-00007/General Fund/Commissioners’ Buildings & Grounds Contract Services
AMOUNT: $20,000.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 041):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the WIC Fund (Fund 041):
FROM: 041-001-20136/WIC/Phone
TO: 041-001-20135/WIC/Supplies
AMOUNT: $241.61
Meeting Notes of Appointments:
Aaron Timm – Mr. Timm reported the Engineer’s crew will be working on getting the parking lot ready for the Flat Rock Creek Festival this weekend. He also had updates on several projects that will be completed within the next couple of weeks.
Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher reported the recent change in depository banks has gone smoothly. She is still having some issues with the EFT (Electronic Fund Transfers) and will be working closely with the bank to correct the problems. The “Sweep” Account, which is the daily overage that is automatically moved to an account that has a small interest rate, seems to be functioning. Ms. Wannemacher noted three Cusips matured last week. Also, a new investment policy is in place since the main depository was recently changed. Ms. Wannemacher also recommended new scanning pens to read tax bills and also informed the Commissioners she is working on have credit card capabilities in her office again. She reported currently having five delinquency cases that have been handed over to the Prosecuting Attorney. Bank Fees for August were presented for approval. With the new depository agreement, bank fees will be a set amount every month, which will be considered in the Treasurer’s 2014 budget.
Claudia Fickel, County Auditor – Ms. Fickel presented the September sales tax revenue, the General Fund receipts, and the General Fund expenses reports for the Commissioners’ review. Sales tax is up by 3.51% when compared to the first three quarters of 2012. General Fund cash balance as of today was reported as $1,585,994.00. Ms. Fickel noted she has ordered enough dog tags to get through 2013. She will be ordering the 2014 tags soon. Ms. Fickel commented she is finishing up loose ends with the audit. She is also working on completing a four-page questionnaire from the State Auditor.
Jim Turissini, Miller Garmann Architects Engineers – Mr. Turissini introduced himself and the company he represents. Garmann Miller is a community-based firm, specializing in preserving, remodeling, renovating, and building facilities. Most of their projects are government offices, hospitals, schools, etc. Their service area is from Lucas County west to the Indiana state line and from the Michigan line south as far as Dayton. They are currently working on a project for Allen County, Ohio. Mr. Turissini encouraged the Commissioners to contact his company for any future projects.
