Paulding County Commissioners Meeting Minutes 9/25/13
This 25th day of September, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 202247 through 202277 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Tony Zartman to go into executive session at 8:02 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 8:32 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPOINTMENT OF LOAN ADMINISTRATOR TO THE PAULDING COUNTY REVOLVING LOAN FUND COMMITTEE:
The Board of County Commissioners does hereby appoint Jerry Zielke, Director of the Paulding County Economic Development Program. as Loan Administrator of the Paulding County Revolving Loan Fund and to the Paulding County Revolving Loan Committee; and said appointment will be effective October 1, 2013.
IN THE MATTER OF APPOINTMENT OF PAULDING COUNTY ENTERPRISE ZONE MANAGER:
The Board of County Commissioners does hereby appoint Jerry Zielke, Director of the Paulding County Economic Development Program. as Enterprise Zone Manager; and said appointment will be effective October 1, 2013.
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 001-016):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following:
001-016-00007/General Fund/Commissioners’ Buildings & Grounds/Contract Services
AMOUNT: $3,118.50
IN THE MATTER OF RECEIVING BIDS FOR THE PAULDING COUNTY OHIO STATE EXTENSION CENTER, ADA COMPLAINCE WORK:
This 25th day of September, 2013, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were opened for the Paulding County Ohio State Extension Center, ADA Compliance Work:
Stewart Concrete – $3,200.00
The specifications will be studied with a determination to be made later.
IN THE MATTER OF AWARDING BID FOR THE JACKSON TOWNSHIP STREET IMPROVEMENT PROJECT (FY 2012 CDBG):
Three (3) proposals were received for the FY 2012 Jackson Township Street Improvement Project; and after review of the aforementioned proposals, Maumee Valley Planning Organization and the Jackson Township Trustees have recommended that the project be awarded to Gerken Paving, Inc.,9072 Co. Rd. 424, Napoleon, OH 43545. Now, therefore the Board of County Commissioners does hereby award the FY 2012 Jackson Township Street Improvement Project to Gerken Paving, Inc., in the amount of $42,360.00, with CDBG funds in the amount of $6,700.00 allocated to the project. Costs above and beyond the $6,700.00 will be the responsibility of Jackson Township.
IN THE MATTER OF PERMISSIVE TAX APPLICATION FOR FUNDS AVAILABLE UNDER SECTION 4504.05 OF THE OHIO REVISED CODE FOR THE VILLAGE OF OAKWOOD:
Oakwood Village, a municipal corporation within the County of Paulding, hereby makes application for funds available under Section 4504.05 of the Revised Code of Ohio, to plan, construct, improve, maintain, or repair the following streets within the municipality shown on a map presented to the Paulding County Engineer.
Total amount of estimated cost of construction: $12,269.01
Amount available according to vehicle registration: $53,436.11
Application date: September 15, 2013
Susan Barron/s/, Fiscal Officer, Village of Oakwood
I, Travis McGarvey, Engineer of Paulding County, hereby grant the foregoing request of the Village of Oakwood in the amount of $12,269.01.
Approval date: September 25, 2013
Travis McGarvey/s/, Paulding County Engineer
Commissioners order to pay Oakwood Village. The Auditor is hereby authorized to issue a warrant to Oakwood Village in the amount of $12,269.01 in conformance with Section 4505.05 of the Revised Code of Ohio, to be paid from the Municipal Permissive Tax Fund.
Approval Date: September 25, 2013
Meeting Notes of Appointments:
Rob Fry – Telephone conference with concerned citizen and recent events involving Juvenile Court and Juvenile Probation.
Brion Hanenkratt, Sheriff’s Office – Mr. Hanenkratt reported on a grant for communication equipment. He noted that a fire chief or an EMS coordinator must apply for the grant. He will keep the Commissioners informed as to the status of the grant.
Claudia Fickel and Lou Ann Wannemacher – Discussion about the 2014 budget process.
Dave Cline and Stan Harmon, Board of Elections – Election Board members Mr. Cline and Mr. Harmon met with the Commissioners to open the bids for the Ohio State Extension Building, ADA compliant project. (see resolution above). The Extension Building is a voting precinct and improvements need to be made to make it better handicapped accessible. The Board of Elections will seek grant funding for this project.
Randy Shaffer, EMA Director – Mr. Shaffer and the Commissioners set the organizational meeting for the newly-formed EMA Advisory Council for Monday, October 21 at 7:00 p.m. at the EMA office in the OSU Extension Building. Notice of the meeting will be sent to the Council members. Mr. Shaffer reported he is working on the EMA inventory. He also presented time sheets for 9-16-13 through 9-24-13. Commissioner Klopfenstein requested more detail on future time sheets. Mr. Shaffer discussed the cost of a radio and noted there are grants that will cover part of the costs. He also commented he will be out of town the day of the Audit Review meeting. Health insurance coverage was also discussed.
Amy Huffman, Palmer Energy – Ms. Hoffman introduced herself as a representative of Palmer Energy. She explained that Palmer Energy is retained by CCAO as an energy consultant. She reported Palmer Energy currently consults with 50 counties in Ohio. Ms. Huffman distributed a booklet explaining CCAO energy programs. She also provided the participation agreement regarding the electricity purchase program of the CCAO Service Corporation. Ms. Huffman then explained government aggregation (‘gov ag’) for villages, townships, and counties, stating it would be a ballot issue. She will be meeting with Paulding County village councils to see if there is an interest. Ms. Huffman also told the Commissioners that Palmer Energy would do a walk-through energy audit at no cost. They would then make recommendations based on their findings.
Greg Flowers, Build-a-Computer – Mr. Flowers noted he has the Treasurer’s computer ready to install. He will work on the remaining seven… with four more in the Treasurer’s Office and three in the Auditor’s Office. Lou Ann Wannemacher joined the meeting and presented printer options. Mr. Flowers offered to check her printer selections, making sure there are no issues with compatibility.
Corey Walker, Paulding County Department of Job and Family Services – Mr. Walker reported he will be going to Putnam County DJFS to learn about their digital imaging system. They are currently using the Butler Co. “JFS Solution” system. Mr. Walker also noted the remodeling project at the new Dooley Drive office is scheduled to begin next week. He also reminded the Commissioners the contract for the merger with Defiance County is to be finalized Tuesday, October 1, at 1:00 p.m. in the Paulding County Commissioners’ Office.
