The regular meeting of the Village of Antwerp council was called to order at 5:30 p.m. by Mayor Tom VanVlerah. Council persons present: Larry Ryan, Rudie Reeb, Ken Reinhart, Steve Derck, and Council President Jan Reeb. Karen Lee was not present.
Also in attendance: Administrator Sara Keeran, Solicitor Melanie Farr, Police Chief George Clemens, and Fiscal Officer Loretta Baker. Media present: Joe Shouse from Paulding Progress and Peter Greer from Defiance Crescent.
The minutes from the regular council meeting held August 19, 2013, were reviewed.
Motion made by Jan Reeb, seconded by Ryan, to accept the minutes from the August 19, 2013, council meeting. 5 yeas, 0 nays. Motion carried and approved.
The August disbursements were reviewed.
Motion made by Reinhart, seconded by Derck, to approve the August reconciliation report. 5 yeas, 0 nays. Motion carried and approved.
Visitors: No visitors present.
Police report:
Police department reported 109 calls for service and 3 citations for the month of August.
EMS report: No reports available from EMS this month.
Motion made by Ryan, seconded by Reinhart, to excuse Karen Lee from the regular council meeting.
Fiscal officer’s report:
**3rd reading of ordinance no. 2013-33: An ordinance adopting revisions to the personnel manual for the Village of Antwerp, Ohio, said revised personnel manual to be effective as of September 16, 2013.
Motion made by Ryan, seconded by Jan Reeb, to accept ordinance no. 2013-33. 5 yeas, 0 nays. Motion carried and approved.
**2nd reading of ordinance no. 2013-34: An ordinance granting to Ohio Gas Company, its successors and assigns, the right to maintain a gas distribution system and to lay, extend, maintain, operate, repair, and remove mains and pipe in, through, or under the street, alleys, public places of the Village of Antwerp, Paulding County, Ohio, for supplying gas to the village and its inhabitants, and the transportation thereof in and through the village.
1st reading of resolution no. 2013-06: A resolution accepting the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor.
Emergency reading of ordinance no. 2013-37: An ordinance determining the video service provider fee to be paid by a video service provider offering video service in the Village of Antwerp pursuant to a video service authorization; authorizing the mayor to give notice to the video service provider of the video service provider fee; and declaring the same an emergency.
Motion made by Ryan, seconded by Derck, to suspend the rules regarding ordinance no. 2013-37. 5 yeas, 0 nays. Motion carried and approved.
Motion made by Rudie Reeb, seconded by Reinhart, to accept ordinance no. 2013-37. 5 yeas, 0 nays. Motion carried and approved.
Administrator’s report:
South Erie Street in front of Dollar General was closed today (9/16) only. Dollar General is on track with construction and expect to open by October 31st.
Keeran met with Tony Langham, Randy Derck, and ODOT regarding funding available to assist with the new roadway project. ODOT informed them of the state infrastructure bank loan program, which features an interest free period of 12 months from closing date. The CIC wishes to meet with village finance committee to explain its position of having the village take out loan for one-half of project expense and entering into an agreement with the village to supply the village with the annual loan payment.
Finance committee will meet October 2nd at 8:00 a.m. to discuss this agreement and the Crane Township EMS contracts for future years.
The village received a check for $7,690.73 for reimbursement for over payment of casing pipes put in 2010.
W. Washington Street waterline is in need of replacement. Keeran will work on cost and options for OPWC loan. Application for loan would be due in 2014 and construction would commence in 2015.
Mediacom franchise agreement expired on July 1st. Ohio Department of Commerce stated the village could charge video service providers a fee of up to 5% of gross revenue.
The next step for the Safe Routes To School along Harrmann Road is to obtain a 40 foot right of way in front of the Harrmann property. ODOT requests that the village do a survey before the project can proceed. The cost of preliminary plan and survey is $7,600.00 and Poggemeyer Design Group has submitted a proposed contract to prepare the survey.
Motion made by Reinhart, seconded by Rudie Reeb, to authorize Keeran to enter into contract with Poggemeyer Design Group to prepare preliminary design and survey for sidewalks along Harrmann Road from Canal Road to the school and authorize payment of $7600.00 for said contract. 5 yeas, 0 nays. Motion carried and approved.
Trick or Treat is scheduled for October 26th with a parade starting at 2:45 p.m.
Motion made by Jan Reeb, seconded by Ryan, to schedule the time of Trick or Treat from 5:00 p.m. to 6:30 p.m. on October 26th. 5 yeas, 0 nays. Motion carried and approved.
Signs will be placed at the VET’s Memorial stating “no roller blades, skate boards, bikes allowed”.
Health insurance renewal for the village was presented to council and discussed. Premiums are less than last year.
Motion made by Ryan, seconded by Jan Reeb, to accept the health insurance quote from First Insurance with Anthem for $7,149.66 per month. 5 yeas, 0 nays. Motion carried and approved.
Rudie Reeb expressed concern about Canal Street property with broken windows and wildlife. Keeran stated letters have been sent to property owners with no response. Mayor, police chief, and Keeran will work on this issue.
Solicitor Farr will provide model ordinance from Ohio Attorney General’s website regarding the regulation of sexually oriented businesses for discussion at next council meeting.
Keeran presented council with proposed water rate increase for 2014 per ordinance passed in 2011.
Committee reports: No committee reports.
Old business: None
New business:
Ryan mentioned the fire truck is in need of major repairs and asked if the village could check into putting a levy on the spring ballot to purchase a new fire truck. Baker will follow up with information for next meeting.
Mayor’s report:
Mayor’s court deposited $298.00 for the month of August.
Mayor stated the overage of $415.00 in the mayor’s court checking account should be given to the village. Mayor and Clerk Clemens will check into this.
Mayor VanVlerah met with new director of Paulding County Economic Development, Jerry Zielke.
Mayor brought to council’s attention the Emergency Management Agency (“EMA”) resolution passed by the Paulding County Commissioners regarding re-organization of the Paulding County EMA. Mayor will keep council informed of the status of this re-organization.
Motion made by Reinhart, seconded by Derck, to adjourn the meeting. 5 yeas, 0 nays. Motion carried and approved. Meeting adjourned at 6:40 p.m.
