Paulding County Commissioners Meeting minutes 9/16/13
This 16th day of September, 2013, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk; Absent: Fred Pieper
ALLOWANCE OF CLAIMS:
Warrants documented as 202001 through 202058 for County Bills were approved and certified to the County Auditor for payment.
TRAVEL REQUEST:
Claudia Fickel, Auditors’ Meeting, Tiffin OH – September 27, 2013
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on September 11, 2013, Warrants numbered 200987 through 201039 in the amount of $10,241.44; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 001-002):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following:
001-002-00018/General Fund/County Auditor/Auditor Sale Expense
AMOUNT: $110.00
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 046):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Felony Delinquent Care and Custody Fund (Fund 046):
046-001-00001/Felony Delinquent Care and Custody/Salary – $19,136.00
046-001-00002/Felony Delinquent Care and Custody/Staff Salary – $10,510.50
046-001-00003/Felony Delinquent Care and Custody/PERS – $0
046-001-00004/Felony Delinquent Care and Custody/Medicare – $0
046-001-00005/Felony Delinquent Care and Custody/Insurance – $2,386.82
046-001-00006/Felony Delinquent Care and Custody/Workers’ Comp – $0
046-001-00007/Felony Delinquent Care and Custody/Supplies – $200.00
046-001-00008/Felony Delinquent Care and Custody/Travel – $2,373.00
046-001-00009/Felony Delinquent Care and Custody/Training – $0
046-001-00010/Felony Delinquent Care and Custody/Secure Detention – $1,020.00
046-001-00011/Felony Delinquent Care and Custody/Contract Services Clinical – $0
046-001-00012/Felony Delinquent Care and Custody/Contract Services Sexual Offenders – $0
046-001-00013/Felony Delinquent Care and Custody/Contract Services D&A – $0
046-001-00014/Felony Delinquent Care and Custody/Contract Services Family – $0
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #99839, 99825, 99750, 99935, and 99685
TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects
AMOUNT: $17,799.75
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-010):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-030-00001/General Fund/Insurance/Loss Control/CORSA
TO: 001-010-00006/General Fund/Juvenile Court/Child Support
AMOUNT: $5,647.50
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-010):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-030-00001/General Fund/Insurance/Loss Control/CORSA
TO: 001-010-00010/General Fund/Juvenile Court/PERS
AMOUNT: $4,200.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-010):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-030-00001/General Fund/Insurance/Loss Control/CORSA
TO: 001-010-00012/General Fund/Juvenile Court/Medicare
AMOUNT: $152.50
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 278):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Schifferly Ditch Fund (Fund 278):
FROM: 278-001-00003/Schifferly Ditch/Note Interest
TO: 278-001-00010/Schifferly Ditch/Note Principal
AMOUNT: $15.74
Meeting Notes of Appointments:
Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher met with the Commissioners to present depository agreements for signatures. She reported she has been researching various credit card options for her office. She also noted that Build-A-Computer will be supplying the computers in her office. The computers in the Treasurer’s Office are all fairly old and need replacing.
Jim Langham, Paulding Progress – The subject for discussion this morning was the County’s recent purchase of the parking lot east of Hometown Pizza. The lot was formerly owned by Stykemain’s and the Commissioners agreed it would be in the County’s best interest to purchase it for employee parking. By providing alternate parking for County employees, the parking spaces around the Courthouse will open up for downtown business patrons. It will also make easier access for the general public with business to conduct in the Courthouse. The Commissioners intend on making some improvements to the parking lot next year. They have already spoken to the Engineer’s Office regarding drainage and leveling. Next spring/summer, they hope to be able to pave and stripe the lot. Hopefully, alternative parking for Courthouse and county employees will entice downtown business by having available parking around the square.
Marsha Yeutter, Paulding County Senior Center – Ms. Yeutter presented payroll for signatures and also a contract for her on-staff nurse. She reported the Center’s annual car show was a success, netting $2,000.00. Ms. Yeutter and her staff members will be working hard this week to prepare for Flat Rock Creek Festival this weekend.
Randy Shaffer, EMA Director – Commissioner Klopfenstein reviewed the list of reports and grant paperwork provided by Mr. Shaffer. The mileage report was reviewed. Mr. Shaffer reported an average of 82 miles per day on the EMA vehicle from August 6 through September 16. He also noted he has distributed First Aid kits to various County offices. Mr. Shaffer’s next scheduled meeting is on September 25 at 9:15 a.m.
Corey Walker, Paulding County Department of Job and Family Services; and Joe Burkard, County Prosecutor – Mr. Walker reviewed the revised Defiance/Paulding County Joint Department of Job and Family Services agreement. Commissioner Klopfenstein and Mr. Walker will be meeting with the Defiance County Commissioners this afternoon at 2:30 to finalize and sign the agreement.
Claudia Fickel, County Auditor – Ms. Fickel presented a letter she received from the State Auditor regarding IPA audit for 2013, to be done in 2014. She discussed the revenue worksheets for 2014, noting they have been distributed to the appropriate department heads for completion by the last week of September. Lou Ann Wannemacher, County Treasurer, joined the meeting. She discussed the bank depository change and presented bills for check stamps and other items related to the recent change in banking institutions.
