Paulding County Commissioners Meeting Minutes 10/28/13
This 28th day of October, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 203016 through 203081 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #100404
TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects
AMOUNT: $104,590.10
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 003):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in Health Department Fund (Fund 003):
003-001-00017/Health Department/WPCLF
AMOUNT: $9,772.75
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 052):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in Senior Center Fund (Fund 052):
052-001-00017/Senior Center/Other Expenses
AMOUNT: $33,000.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-003):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-031-00003/General Fund/Commissioners’ Miscellaneous/Contract Services
TO: 001-003-00014/General Fund/County Treasurer/Bank Fees
AMOUNT: $170.15
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 052):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-001-00008/Senior Center/Vehicle Expense
TO: 052-002-00006/Senior Center/Nutrition-Raw Food
AMOUNT: $2,000.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 052):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-001-00007/Senior Center/Supplies
TO: 052-002-00007/Senior Center/Nutrition-Supplies
AMOUNT: $500.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 052):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-002-00008/Senior Center/Vehicle Expense
TO: 052-002-00006/Senior Center/Nutrition-Raw Food
AMOUNT: $2,000.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 052):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-002-00008/Senior Center/Nutrition-Vehicle Expenses
TO: 052-002-00007/Senior Center/Nutrition-Supplies
AMOUNT: $1,000.00
IN THE MATTER OF DESIGNATING THE OFFICIAL REPRESENTATIVE AND ALTERNATE FOR THE PURPOSE OF VOTING AT THE ANNUAL MEETING OF THE COUNTY COMMISSIONERS’ ASSOCIATION OF OHIO IN 2013:
Article IV, Section 6, of the Code of Regulations of the County Commissioners’ Association of Ohio requires each member county to, for the purpose of voting at any annual or special meeting of the Association, designate an Official Representative and Alternate; and the designation of the Official Representative and Alternate for a county organized under the statutory form of county government shall be by resolution of the board of county commissioners; and in designating to Official Representative and Alternate only a member of the board of county commissioners is eligible to be designated as the Official Representative and Alternate. Now, therefore Mr. Fred Pieper is designated as the Official Voting Representative of Paulding County; and Mr. Roy Klopfenstein is designated as the Alternate Voting Representative of Paulding County.
STATE OF OHIO))SS. COUNTY OF PAULDING)
I, Nola R. Ginter, Clerk of the Board of County Commissioners of Paulding County, Ohio, do hereby certify that the foregoing is a full, true, and correct copy of a resolution adopted by said Board at the regularly scheduled and conducted meeting held on June 18, 2012, which resolution is on file and of record in the office of said Board.
IN THE MATTER OF THE SERVICE PACKAGE AGREEMENT BETWEEN THE COUNTY AND AREND, LAUKHUF & STOLLER, INC.:
The County is audited by the State of Ohio on an annual basis; and the computer software currently utilized by the Paulding County Auditor’s Office is incapable of producing some of the financial data in the format the Auditor of the State of Ohio accepts; and it is necessary to engage the services of a Certified Public Accounting firm to compile financial statements in the format acceptable by the Auditor of the State of Ohio; and Arend, Laukhuf & Stoller, Inc., a local Certified Public Accounting firm, is qualified to provide the necessary services to the County. Now, therefore the Board of County Commissioners does hereby enter into an agreement with Arend, Laukhuf & Stoller, Inc., to prepare trial balance by fund and fund type from the general ledger summary sheets prepared by the Paulding County Auditor’s staff, to compile financial statements and notes in “GAAP look-a-like” format for use by the Auditor of the State of Ohio, for the years 2013, 2014, and 2015, for the annual fee of $11,500.00.
Meeting Notes of Appointments:
Randy Shaffer, EMA – Mr. Shaffer met with the Commissioners for his regularly scheduled update meeting. He reported he has a trailer titled in the EMA’s name and would like to transfer that ownership to the Commissioners. Mr. Shaffer also submitted a travel request for the LEPC Conference and NIXLE Conference. He reported the Hazmat policy, due October 17, 2013, has been completed and submitted. Conversation continued about Mr. Shaffer’s earned vacation and sick days. His date of hire was 10-23-95, being part time until January, 2003, when his position became full time. Mr. Shaffer noted that he has been submitting his time sheets to the state since his date of hire. Commissioner Klopfenstein requested that Mr. Shaffer provide copies of his time sheets to Cindy Peters for the purpose of calculating accumulated and used sick and vacation hours. The Commissioners also inquired as to what happens to the records from the dissolved EMA Board. Mr. Shaffer asked about the progress made on his health insurance eligibility. Medical Mutual has determined there was no ‘qualifying event’ in Mr. Shaffer’s case. He will need to wait until open enrollment (May, 2014) to be added to the County health insurance plan. Mr. Shaffer may opt to seek private health insurance coverage; however, the County will only supplement their own health insurance plan. The Commissioners requested that Mr. Shaffer list the Courthouse conference room chairs for sale on gov.com.
Marsha Yeutter, Senior Center – Ms. Yeutter presented a year-to-date update on her budget. She noted the actual expenses are well below what was estimated. The actual revenue is exceeding what was estimated. Ms. Yeutter reported she is ready to order the van. The total cost of the van is $48,037.00 with $15,000.00 being funded with CDBG dollars. Ms. Yeutter presented several amendments and modifications to the Senior Center Fund (see resolutions above). She reminded the Commissioners about the Ford rebate program. Paulding County has been assigned a GPC#, which allows for a rebate on Ford vehicles purchased for government use.
Claudia Fickel, County Auditor – Ms. Fickel reported the dog licensing software contract is due for next year. She also noted dog tag sales will begin December 1, 2013. Ms. Fickel also presented Arend, Laukhuf, and Stoller’s engagement letter, which included the nature and limitations of the services they will provide for the calendar years 2013, 2014, and 2015. The three-year contract fee will be $11,500.00 per year. The Commissioners accepted the contract (see resolution above).
