Paulding County Commissioners Meeting Minutes 11/4/13
This 4th day of November, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 203153 through 203226 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:04 a.m. with the Paulding County Prosecutor and the Paulding County Auditor to discuss legal matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.
At 8:46 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on October 30, 2013, Warrants numbered 203095 through 203961 in the amount of $4,143.25; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on November 4, 2013, Warrants numbered 203157 through 203225 in the amount of $32,460.76; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 169):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Jail Debt Service Fund (Fund 169):
169-001-00006/Jail Debt Service/Bond Interest
AMOUNT: $412.00
IN THE MATTER OF CREATING NEW EXPENSE LINE ITEM AND APPROPRIATING THE CASH BALANCE TO THE NEW EXPENSE LINE ITEM IN THE PUBLIC ASSISTANCE FUND (FUND 007):
On October 1, 2013, Paulding County Department of Job and Family Services and Defiance County Department of Job and Family Services consolidated, becoming Defiance/Paulding Consolidated Department of Job and Family Services; and Defiance County is the lead county and the processing of accounts receivable and accounts payable for the Defiance/Paulding Consolidated Department of Job and Family Services is the Defiance County Auditor’s Office’s responsibility; and the cash balance remaining in Paulding County’s Public Assistance Fund (Fund 007) needs to be paid to Defiance County. Now, therefore to accomplish the pay-out, the Paulding County Board of County Commissioners does hereby direct the Paulding County Auditor to create a new expense line item in the Public Assistance Fund (Fund 007) and appropriate to said new expense line item the Public Assistance Fund’s (Fund 007) cash balance:
007-001-00036 Pay-Out Consolidation – $81,728.15
The Board of County Commissioners does hereby direct the Paulding County Auditor to issue a check from the Public Assistance/Pay-Out Consolidation expense line item in the amount of $81,728.15 (Eighty-one Thousand Seven Hundred Twenty-eight and 15/100 dollars) payable to Defiance/Paulding Consolidated Department of Job and Family Services.
IN THE MATTER OF CREATING NEW EXPENSE LINE ITEM AND APPROPRIATING THE CASH BALANCE TO THE NEW EXPENSE LINE ITEM IN THE CHILDREN’S SERVICES FUND (FUND 020):
On October 1, 2013, Paulding County Department of Job and Family Services and Defiance County Department of Job and Family Services consolidated, becoming Defiance/Paulding Consolidated Department of Job and Family Services; and Defiance County is the lead county and the processing of accounts receivable and accounts payable for the Defiance/Paulding Consolidated Department of Job and Family Services is the Defiance County Auditor’s Office’s responsibility; and the cash balance remaining in Paulding County’s Children’s Services Fund (Fund 020) needs to be paid to Defiance County. Now, therefore to accomplish the pay-out, the Paulding County Board of County Commissioners does hereby direct the Paulding County Auditor to create a new expense line item in the Children’s Services Fund (Fund 020) and appropriate to said new expense line item the Children’s Services Fund’s (Fund 020) cash balance:
020-001-00003 Pay-Out Consolidation – $32,768.68
The Board of County Commissioners does hereby direct the Paulding County Auditor to issue a check from the Children’s Services/Pay-Out Consolidation expense line item in the amount of $32,768.68 (Thirty-two Thousand Seven Hundred Sixty-eight and 68/100 dollars) payable to Defiance/Paulding Consolidated Department of Job and Family Services.
IN THE MATTER OF CREATING NEW EXPENSE LINE ITEM AND APPROPRIATING THE CASH BALANCE TO THE NEW EXPENSE LINE ITEM IN THE WIA AREA 7 FUND (FUND 158):
On October 1, 2013, Paulding County Department of Job and Family Services and Defiance County Department of Job and Family Services consolidated, becoming Defiance/Paulding Consolidated Department of Job and Family Services; and Defiance County is the lead county and the processing of accounts receivable and accounts payable for the Defiance/Paulding Consolidated Department of Job and Family Services is the Defiance County Auditor’s Office’s responsibility; and yhe cash balance remaining in Paulding County’s WIA Area 7 Fund (Fund 158) needs to be paid to Defiance County. Now, therefore to accomplish the pay-out, the Paulding County Board of County Commissioners does hereby direct the Paulding County Auditor to create a new expense line item in the WIA Area 7 Fund (Fund 158) and appropriate to said new expense line item the WIA Area 7 Fund’s (Fund 158) cash balance:
158-001-00011 Pay-Out Consolidation – $40,207.84
The Board of County Commissioners does hereby direct the Paulding County Auditor to issue a check from the Children’s Services/Pay-Out Consolidation expense line item in the amount of $32,768.68 (Thirty-two Thousand Seven Hundred Sixty-eight and 68/100 dollars) payable to Defiance/Paulding Consolidated Department of Job and Family Services.
Meeting Notes of Appointments:
Jerry Zielke – Mr. Zielke reported he recently attended the Ohio Economic Development Annual meeting in Columbus. He noted meeting a lot of key people that will be good sources of information as he continues to adapt to his new position. Mr. Zielke remarked the Ohio Economic Development has invested heavily in the rail way along new US 24. The rail company that currently owns this stretch of rail way reported having eleven million ties to replace. Mr. Zielke also reported he is in the process of investigating several empty properties in Paulding County with the intention of moving toward a clean-up. He then reported Spec Temp has officially changed its name to Paragon Tempered Glass. Mr. Zielke has added seven active projects in the month he has been Paulding County’s Economic Development director.
Jim Langham – The Commissioners discussed the next project on the Courthouse and the County Court Annex, being the upgrading of the lighting. Both buildings currently have light fixtures that accommodate four and eight foot T-12 lamps. T-12 lamps are not being manufactured due to federal energy efficiency laws. The light fixtures will be changed out to use T-8 lamps. Each fixture that currently uses four T-12 lamps will only require three T-8 lamps, resulting in wattage savings. AEP will offer rebates for the new lamps if the project is completed by December 15. The County Court Annex project estimate is $2,827.00 (cost less rebate) and the payback in energy savings is three years. The Courthouse, being a much larger project, is estimated at $31,798.00 (cost less rebate), with a payback in energy savings of 5.2 years. The Commissioners’ decision to replace the lighting fixtures is another phase in their efforts to maintain the Courthouse and other county-owned facilities.
Randy Shaffer, Paulding County EMA – Mr. Shaffer presented his phone bill for payment. Commissioner Klopfenstein shared an EMA records retention schedule from Union County for Mr. Shaffer’s review. Mr. Shaffer reported on an EMA and LEPC conference he attended last week. He also noted being on site at the US24 fatal accident just west of the Antwerp intersection on October 29. Mr. Shaffer was excited to announce he is trying to schedule a HAZMAT-IQ training for firefighters. He explained this new training uses a ‘common sense’ approach to firefighting when hazardous materials are involved. The cost to host the training is $6,000.00. Mr. Shaffer has applied for a PUCI grant which would assist in funding the training. He then reported letters will be going out to various registered facilities to file their hazardous waste report. Those facilities registered would have hazardous waste such as paint, poisons, chemicals, etc. They are responsible for locating a processor that will take their hazardous waste. This is not normally an LEPC allowable expense. Commissioner Klopfenstein inquired as to the status of the 2012 journal pages requiring signatures. Mr. Shaffer will have them signed by December 2. He will also bring in the EMA trailer title to keep on file. Mr. Shaffer will be leaving today with Rick McCoy (Van Wert County) to attend a conference in Chicago.
Bruce Cleveinger, Defiance County OSU Extension Director – Mr. Clevinger met briefly with the Commissioners to present a request for the Paulding County OSU Extension’s FY 2014 budget. Mr. Clevinger is currently assisting Paulding County as interim OSU Extension Director. Mr. Clevinger explained a portion of the duties as director is to present an appropriated budget to the Commissioners. He also clarified the OSU Ag Educator’s position, noting that Paulding County’s newly hired Ag Educator’s (Sarah Noggle) mentor is Ed Lentz of Hancock County. Mr. Clevinger suggested quarterly or semi-annual reports/updates from the OSU Extension to keep the Commissioners abreast of its activities. The Commissioners encouraged him or Ms. Noggle to call and make an appointment.
Al Beamer – Mr. Beamer came into the office and met with Commissioners Pieper and Zartman.
