Paulding County Commissioners Meeting Minutes 11/6/13
This 6th day of November, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 203227 through 203297 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:08 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 9:07 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on November 6, 2013, Warrants numbered 203232 through 203292 in the amount of $142,264.59; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF RECEIVING AND AWARDING QUOTES FOR GENERAL OBLIGATION NOTES:
This 6th day of November, 2013, the Board of County Commissioners received quotes from County banking institutions to borrow funds in the amount of $58,666.68 for the CIC/Gasser Road Park #1:
State Bank & Trust, 1.41%, $838.68
Antwerp Exchange Bank, 1.50%, $880.00
A motion was made by Mr. Tony Zartman to accept the quote from State Bank & Trust for a general obligation note at an interest rate of 1.41%, with no penalty for early payment; and the Board of County Commissioners does hereby authorize any two of the three Commissioners to sign the note. The note will be for one (1) year with the Prosecutor’s opinion to be included.
IN THE MATTER OF REPAYING AN ADVANCE FROM THE GENERAL FUND TO THE MOVING OHIO FORWARD FUND (FUND 190):
The Board of County Commissioners does hereby direct the County Auditor to repay the General Fund for an advance made to the Moving Ohio Forward Fund (Fund 190), Pay in #99270:
FROM: 190-001-99999/Moving Ohio Forward/Advance Out
TO: 001-001-99999/General Fund/Advances In
AMOUNT: $12,100.20
IN THE MATTER OF REPAYING AN ADVANCE FROM THE GENERAL FUND TO THE MOVING OHIO FORWARD FUND (FUND 190):
The Board of County Commissioners does hereby direct the County Auditor to repay the General Fund for an advance made to the Moving Ohio Forward Fund (Fund 190), Pay in #99463:
FROM: 190-001-99999/Moving Ohio Forward/Advance Out
TO: 001-001-99999/General Fund/Advances In
AMOUNT: $29,361.63
IN THE MATTER OF REPAYING AN ADVANCE FROM THE GENERAL FUND TO THE MOVING OHIO FORWARD FUND (FUND 190):
The Board of County Commissioners does hereby direct the County Auditor to repay the General Fund for an advance made to the Moving Ohio Forward Fund (Fund 190), Pay in #99734:
FROM: 190-001-99999/Moving Ohio Forward/Advance Out
TO: 001-001-99999/General Fund/Advances In
AMOUNT: $10,384.76
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #100526
TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects
AMOUNT: $118,842.44
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #100527
TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects
AMOUNT: $2,251.16
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 001-031):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following:
001-031-00010/General Fund/Commissioners’ Misc/Wind Farm Expense
AMOUNT: $1,582.48
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 125):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Tax Incentive EZ and CRA Fee Fund (Fund 125):
125-001-00001/Tax Incentive EZ & CRA Fee/Expenses
AMOUNT: $366.54
Meeting Notes of Appointments:
Claudia Fickel, County Auditor – Ms. Fickel presented the October General Fund Revenue and Expense reports for the Commissioners’ review. She also provided, at the Commissioners’ request, General Fund carry-over reports for 2009, 2010, 2011, and 2012. These reports are used to assist the Commissioners during the budget process.
Travis McGarvey, County Engineer – Mr. McGarvey had a modified parking lot plan for the Commissioners’ consideration. He also discussed the Flood Variance Board and its function. He noted the Tax Map Office has the current flood plain regulations/policy for Paulding County on file.
Dan Litchfield, Iberdrola – Mr. Litchfield reported he will be going to Columbus to lobby against Senate Bill 58. As it is currently written, the bill would alter the instate preference provision in Senate Bill 221. Mr. Litchfield explained how that would impact the wind farm companies and any future growth in Paulding County. He asked that the Commissioners write a letter of support to Paulding County’s senators and representatives, stating our position on the bill.
Ron Hunter, Mayor of Broughton – Mr. Hunter met with the Commissioners to discuss the recent changes in the County EMA structure. The Commissioners explained the duties and responsibilities of the EMA Director will not change. They also provided Mr. Hunter with suggested resolutions necessary to dissolve the village or township’s agreement with the previously structured EMA and to agree to the participate in the newly-organized Paulding County EMA structure. Mr. Hunter commented that during the days after the wind storm of June 2012, Mr. Shaffer was very responsive to the Village of Broughton. Mr. Hunter also mentioned he has discussed with Mr. Shaffer the possibility of acquiring a tornado siren for Broughton. Commissioner Zartman highly recommended exploring the possibility of utilizing CDBG funding for the purchase of a tornado siren. Maumee Valley Planning Organization administers Paulding County’s CDBG formula program. Mr. Hunter was provided their number to call for more information about the application process.
