Paulding County Commissioners Meeting Minutes 12/4/13
This 4th day of December, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 203914 through 203956 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:03 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 8:35 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF CREATING NEW EXPENSE LINE ITEMS IN FUND 008:
The Board of County Commissioners does hereby direct the County Auditor to create new line item in the Auditor-Real Estate Fund (Fund 008):
Expense Line Items:
008-001-00014 Auditor-Real Estate Assessment/Salaries-Map Dept
008-001-00015 Auditor-Real Estate Assessment/PERS-Map Dept
008-001-00016 Auditor-Real Estate Assessment/Medicare-Map Dept
008-001-00017 Auditor-Real Estate Assessment/Work Comp-Map Dept
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009):
009-001-00011/Engineer-Gas Tax/Contract Projects
AMOUNT: $32,184.04
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-003):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-003-00002/General Fund/Treasurer/Salaries-Employees
TO: 001-003-00003/General Fund/Treasurer//Supplies
AMOUNT: $356.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-003):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-003-00002/General Fund/Treasurer/Salaries-Employees
TO: 001-003-00003/General Fund/Treasurer/Contracts/Services
AMOUNT: $630.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 042):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Extension Center Fund (Fund 042):
FROM: 042-001-00005/Extension Center/Cleaning
TO: 042-001-00006/Extension Center/Water/Sewer
AMOUNT: $27.61
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 170):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the E-911 Wireless Fund (Fund 170):
FROM: 170-001-00005/Wireless 911/Equipment
TO: 170-001-00006/Wireless 911/Other
AMOUNT: $15,000.00
IN THE MATTER OF REAPPOINTING A FACILITIES GOVERNING BOARD MEMBER TO THE W.O.R.T.H. CENTER:
Paulding County is a member of the Western Ohio Regional Treatment and Habilitation Center (W.O.R.T.H.), a community based corrections facility located at 243 Bluelick Road, Lima, Ohio; and as a Member County it is incumbent on this Board to act in conjunction with the other Member Boards of Commissioners to reappoint the Commissioners’ appointment to the Facilities Governing Board; and Steven L. Diller was appointed by the Boards of County Commissioners to serve an initial term of one (1) year beginning on October 12, 2006, and expiring on October 12, 2007; and then reappointed for a three (3) year term beginning October 12, 2007, and expiring on October 12, 2010; and was again reappointed for a three (3) year tern beginning October 12, 2010, and expiring on October 12, 2013; and pursuant to Section 2301.51 of the Revised Code, this Board, in conjunction with the other Member Boards of W.O.R.T.H., wish to reappoint Steven L. Diller to a full three (3) year term beginning on October 12, 2013, and ending on October 12, 2016. Now, therefore this Board, as a member County, and with the collective Boards of County Commissioners, hereby reappoints Steven L. Diller to the Facilities Governing Board of W.O.R.T.H. for a full three (3) year term beginning on the 12th day of October, 2013, and ending on the 12th day of October, 2016; and Clerk of this Board certify a copy of this Resolution to the Facilities Governing Board of the W.O.R.T.H. Center and be included with the Resolutions of the other eight (8) member Counties, which collectively shall constitute the appointment of said members.
EXECUTIVE SESSION:
A motion was made by Mr. Tony Zartman to go into executive session at 9:10 a.m. with the Paulding County EMA Director to discuss personnel matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 10:02 a.m. all members present agreed to adjourn the executive session and go into regular session.
Meeting Notes of Appointments:
Randy Shaffer, EMA – Mr. Shaffer questioned the LEPC budget worksheet. He remarked the LEPC normally funds the EMA $8,000.00 per year to compensate the EMA for administrative paperwork. He also noted a new contract between the Commissioners and the EMA will need to replace the contract between the former EMA Board and the EMA. Mr. Shaffer reported he has been maintaining certain parts of the weather sirens in the county. He expressed the need for a written memo to clarify his role in maintenance of sirens. Mr. Shaffer also reported he has located a siren for Auglaize Township. The January 2012 journal pages still have a few signatures missing. Mr. Shaffer agreed he could have them signed and returned by February 3, 2014. He noted he has spoken with Latty Township Trustees regarding radio operations. The Commissioners reviewed the EMA budget worksheets with Mr. Shaffer. The Commissioners went into executive session with Mr. Shaffer to discuss personnel matters (see resolution above).
Travis McGarvey, County Engineer – Mr. McGarvey updated the Commissioners, telling them he plans to trade in a pay loader for a new one. He also has an 1990 excavator he will try to sell. The wind farm PILOT distribution was discussed.
Mark Crosby, Joe Thome, and Randy Noggle; Benton Township Trustees – The Commissioners met with the Benton Township Trustees at their request to discuss the EDP wind farm PILOT distribution. Trustee Crosby commented the portion of the PILOT the township receives will fall short of the amount necessary to maintain the roads. The wind farm project left the township seven miles of paved road that will all no doubt need to be chip and sealed within the next five years. The trustees noted that they initially agreed with the method by which the Commissioners distributed the PILOT. However, the township is one entity that has direct costs related to the project, that being repair and maintenance of the roads. They are estimating it will cost them an additional 50% of what they are receiving to just break even. The trustees noted they are trying to be pro-active and think ahead as to what their needs/expenses will be.
Brion Hanenkratt – E-911 – Mr. Hanenkratt reported he has been working with Bob Arend on doing an analysis of the radio communication system.
