Paulding County Commissioners Meeting Minutes 12/23/13
This 23rd day of December, 2013, the Board of County Commissioners met in regular session with the following members present:
Fred Pieper, Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 204368 through 204483 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:03 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 8:22 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF AWARDING BID FOR THE COURTHOUSE INTERIOR OFFICE PAINTING PROJECT:
Four (4) proposals were received for the Courthouse Interior Office Painting Project on December 16, 2013; and after review of the aforementioned bids, that the Board of County Commissioners does hereby award the Courthouse Interior Office Paining Project to All Trades Historical Restoration, Inc., in the amount of $23,250.50.
IN THE MATTER OF AWARDING BID FOR THE COUNTY PARKING LOT DRAINAGE PROJECT:
Two (2) proposals were received for the County Parking Lot Drainage Project on December 16, 2013; and after review of the aforementioned bids, that the Board of County Commissioners does hereby award the County Parking Lot Drainage Project to Kauser Excavating, in the amount of $4,500.58.
IN THE MATTER OF RESCINDING THE RESOLUTION IN THE MATTER OF DISTRIBUTION OF EDP RENEWABLES’ TIMBER ROAD II WIND FARM P.I.L.O.T. (PAYMENT IN LIEU OF TAXES) FOR 2014:
A resolution in the matter of distribution of EDP Renewables’ Timber Road II Wind Farm P.I.L.O.T. for 2014, and is recorded in Journal 53, Page 880; and the incorrect breakdown of distribution of the P.I.L.O.T. was recorded on the resolution. Now, therefore the Board of County Commissioners does hereby rescind the resolution in Journal 53, Page 880, dated December 11, 2013, the matter of distribution of EDP Renewables’ Timber Road II Wind Farm P.I.L.O.T. for 2014.
IN THE MATTER OF DISTRIBUTION OF EDP RENEWABLES’ TIMBER ROAD II WIND FARM P.I.L.O.T. (PAYMENT IN LIEU OF TAXES) FOR 2014:
Paulding County will soon be receiving revenue generated by EDP Renewables’ Timber Road II Wind Farm located in Benton Township for tax year 2013, payable in 2014; and Ohio Revised Code Section §5727.75 sets forth the framework for the receipt of the revenue to be generated by the wind turbines, stating:
“The County Treasurer shall allocate the payment on the basis of the project’s physical location”
It is the Paulding County Prosecutor’s opinion, dated September 25, 2012, that the Paulding County Board of Commissioners have the authority by resolution to determine how the revenue to be generated by the wind turbines is to be distributed. Now, therefore the Paulding County Board of Commissioners, in consideration of the current levies in place for county entities, do hereby resolve to distribute the 2013 PILOT, payable in 2014, for the Timber Road II Wind Farm in Paulding County, Benton Township, be distributed as follows:
Paulding County General Fund – 6.2225%
Paulding County Health Department – 1.4641%
Paulding County Board of Developmental Disabilities – 7.8697%
Paulding County Senior Center – 0.9151%
Paulding County 911 – 2.1962%
Paulding County Hospital – 0.5490%
Paulding County Carnegie Library – 3.9715%
Tri-County Mental Health – 1.8302%
Benton Township – 10.0659%
Vantage Career Center – 8.7299%
Wayne Trace Local School District – 56.1859%
That said distribution of the PILOT for said Timber Road II Wind Farm be reviewed annually.
IN THE MATTER OF RESCINDING THE RESOLUTION IN THE MATTER OF DISTRIBUTION OF IBERDROLA’S BLUE CREEK WIND FARM, BLUE CREEK TOWNSHIP, P.I.L.O.T. (PAYMENT IN LIEU OF TAXES) FOR 2014:
A resolution in the matter of distribution of Iberdrola’s Blue Creek Wind Farm P.I.L.O.T. for 2014, and is recorded in Journal 53, Page 881; and the incorrect breakdown of distribution of the P.I.L.O.T. was recorded on the resolution. Now, therefore the Board of County Commissioners does hereby rescind the resolution in Journal 53, Page 881, dated December 11, 2013, the matter of distribution of Iberdrola’s Blue Creek Wind Farm, Blue Creek Township, P.I.L.O.T. for 2014.
IN THE MATTER OF DISTRIBUTION OF IBERDROLA’S BLUE CREEK WIND FARM P.I.L.O.T. (PAYMENT IN LIEU OF TAXES), BLUE CREEK TOWNSHIP, FOR 2014:
Paulding County will soon be receiving revenue generated by the Iberdrola Blue Creek Wind Farm located in Blue Creek Township for tax year 2013, payable in 2014; and Ohio Revised Code Section §5727.75 sets forth the framework for the receipt of the revenue to be generated by the wind turbines, stating:
“The County Treasurer shall allocate the payment on the basis of the project’s physical location”
It is the Paulding County Prosecutor’s opinion, dated September 25, 2012, that the Paulding County Board of Commissioners have the authority by resolution to determine how the revenue to be generated by the wind turbines is to be distributed. Now, therefore the Paulding County Board of Commissioners, in consideration of the current levies in place for county entities, do hereby resolve to distribute the 2013 PILOT, payable in 2014, for the Iberdrola Blue Creek Wind Farm in Paulding County, Blue Creek Township, be distributed as follows:
Paulding County General Fund – 6.2569%
Paulding County Health Department – 1.4722%
Paulding County Board of Developmental Disabilities – 7.9131%
Paulding County Senior Center – 0.9201%
Paulding County 911 – 2.2083%
Paulding County Hospital – 0.5521%
Paulding County Carnegie Library – 0.9934%
Tri-County Mental Health – 1.8403%
Blue Creek Township – 9.5694%
Vantage Career Center – 8.7781%
Wayne Trace Local School District – 56.4961%
That said distribution of the PILOT for said Timber Road II Wind Farm be reviewed annually.
IN THE MATTER OF RESCINDING THE RESOLUTION IN THE MATTER OF DISTRIBUTION OF IBERDROLA’S BLUE CREEK WIND FARM, LATTY TOWNSHIP, P.I.L.O.T. (PAYMENT IN LIEU OF TAXES) FOR 2014:
A resolution in the matter of distribution of Iberdrola’s Blue Creek Wind Farm P.I.L.O.T. for 2014, and is recorded in Journal 53, Page 882; and the incorrect breakdown of distribution of the P.I.L.O.T. was recorded on the resolution. Now, therefore the Board of County Commissioners does hereby rescind the resolution in Journal 53, Page 882, dated December 11, 2013, the matter of distribution of Iberdrola’s Blue Creek Wind Farm, Latty Township, P.I.L.O.T. for 2014.
IN THE MATTER OF DISTRIBUTION OF IBERDROLA’S BLUE CREEK WIND FARM P.I.L.O.T. (PAYMENT IN LIEU OF TAXES), LATTY TOWNSHIP, FOR 2014:
Paulding County will soon be receiving revenue generated by the Iberdrola Blue Creek Wind Farm located in Latty Township for tax year 2013, payable in 2014; and Ohio Revised Code Section §5727.75 sets forth the framework for the receipt of the revenue to be generated by the wind turbines, stating:
“The County Treasurer shall allocate the payment on the basis of the project’s physical location”
It is the Paulding County Prosecutor’s opinion, dated September 25, 2012, that the Paulding County Board of Commissioners have the authority by resolution to determine how the revenue to be generated by the wind turbines is to be distributed. Now, therefore the Paulding County Board of Commissioners, in consideration of the current levies in place for county entities, do hereby resolve to distribute the 2013 PILOT, payable in 2014, for the Iberdrola Blue Creek Wind Farm in Paulding County, Latty Township, be distributed as follows:
Paulding County General Fund – 6.3922%
Paulding County Health Department – 1.5040%
Paulding County Board of Developmental Disabilities – 8.0842%
Paulding County Senior Center – 0.9400%
Paulding County 911 – 2.2561%
Paulding County Hospital – 0.5640%
Paulding County Carnegie Library – 4.0797%
Tri-County Mental Health – 1.8801%
Latty Township – 7.6142%
Vantage Career Center – 8.9679%
Wayne Trace Local School District – 57.7176%
That said distribution of the PILOT for said Timber Road II Wind Farm be reviewed annually.
IN THE MATTER OF REQUESTING THE AUDITOR TO COMPLETE A CERTIFICATE OF ESTIMATED PROPERTY TAX REVENUE:
The Board of County Commissioners concur that it is necessary to levy a tax in excess of the ten (10) mill limitation for the benefit of Paulding County for current operating expenses of the Paulding County Carnegie Library as defined in Section 5705.03, 5705.23 of the Ohio Revised Code; and Amended Substitute House Bill 198, effective March 31, 2003, requires the County Auditor’s Certification of Estimated Property Tax Revenue to be filed with the Board of Election with any resolution or ordinance directing the Board to submit a tax issue to the electors; and it is necessary to renew an existing levy of 2.17 mills for current operating expenses of the Paulding County Carnegie Library to be placed on the ballot at the May 6, 2014, election for a period of five (5) years being 2014, 2015, 2016, 2017, and 2018, to be collected in 2015, 2016, 2017, 2018, and 2019. Now, therefore the Board of County Commissioners does hereby request that the Paulding County Auditor issue a Certificate of Estimated Property Tax Revenue to certify the total current tax valuation of the aforementioned levy and the dollar amount of revenue that would be generated by 2.17 mills.
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #101042
TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects
AMOUNT: $60,511.11
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #101042
TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects
AMOUNT: $71,228.85
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-003):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-003-00003/General Fund/County Treasurer/Supplies
TO: 001-003-00005/General Fund/County Treasurer/Contract/Services
AMOUNT: $.61
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-015):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-015-00002/General Fund/Election Board/Salaries-Employees
TO: 001-015-00003/General Fund/Election Board/Supplies
AMOUNT: $100.00
IN THE MATTER OF CREATING NEW EXPENSE LINE ITEM IN FUND 098:
The Board of County Commissioners does hereby direct the County Auditor to create new expenses line item in the CSEA Note Fund (Fund 098) and appropriate:
Fund 098 CSEA Note Fund:
098-001-00003 Close Out – $16,009.64
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #101064
TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects
AMOUNT: $22,244.84
IN THE MATTER OF AMENDING THE 2013 ANNUAL APPROPRIATION (FUND 009):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2013 Annual Appropriation by appropriating the Engineer-Gas Tax Fund (Fund 009):
009-001-00011/Engineer-Gas Tax/Contract Projects
AMOUNT: $308,490.22
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-002):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-002-00014/General Fund/County Auditor/PERS-Auditor
TO: 001-002-00003/General Fund/County Auditor/Supplies
AMOUNT: $59.38
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-017):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-017-00002/General Fund/Sheriff/Salaries, Employees-Sheriff
TO: 001-017-00008/General Fund/Sheriff/Equipment
AMOUNT: $30,000.00
IN THE MATTER OF MODIFYING THE 2013 ANNUAL APPROPRIATION (FUND 001-017):
The Board of County Commissioners does hereby modify the 2013 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-017-00015/General Fund/Sheriff/PERS
TO: 001-017-00008/General Fund/Sheriff/Equipment
AMOUNT: $16,961.47
Meeting Notes of Appointments:
Claudia Fickel, County Auditor – Ms. Fickel discussed the wind farm P.I.L.O.T. distribution. Resolutions adopted on December 11 will need to be rescinded to reflect the separation of E-911 from the General Fund (see resolutions above).
Jim Langham, Paulding Progress – The Commissioners noted the Courthouse offices will be getting new paint jobs. All Trades Historical Restoration was awarded the project for $23,250.50 (see resolution above). All rooms, with the exception of the Commissioners’ Office, the Clerk of Courts’ Office, and one of the courtrooms will be painted. Bids for the project included painting all currently painted surfaces. An All Trades spokesman estimates the project will take four to six weeks. The Commissioners also announced that Kauser Excavating won the bid for the parking lot draining project (see resolution above). They commented the parking lot will provide off the square parking for Courthouse employees, which will free parking spaces for the public.
Ben and Steve Moore – Mr. Moore presented a bushel yield check for the Jacob Farm, as per the cash rent contract. The Commissioners expressed their appreciation for the good working relationship with them and also commended Mr. Moore for positively managing the farm ground. Mr. Moore discussed repairing a culvert at CR 162. The Commissioners will have the Engineer inspect the culvert. Mr. Moore also noted the farm could also benefit from tiling.
Larry Colley – Mr. Colley updated the Commissioners on the water line leak at the fairground. He also discussed the tables at the Jr. Fair Building, noting they could use some narrower tables.
Randy Shaffer, EMA – Mr. Shaffer reported he is currently working with the State to create a new password to allow him access to the state’s website. The website provides critical data about schools, hospitals, etc. that responders would need in case of terrorism or hostage situations. Mr. Shaffer then related he will be reimbursing the Village of Scott’s EMS and fire department for a cost recovery that was paid to Paulding County EMA. Mr. Shaffer then noted an EMA meeting will be held on January 7, 2014, at 7:00 p.m. at the EMA office in the OSU Extension Building. Mr. Shaffer agreed he would try to pull a listing of exercises off the Ohio Fire Marshal website for possible 2014 trainings. The Fire Chiefs will need to approve the exercises for ‘credit’ for their personnel. Mr. Shaffer reported twenty people completed the recent Quick Clear class offered by the State Highway Patrol. He noted that Sergeant Cisco’s presentation went well and encouraged a lot of discussion. Mr. Shaffer said he had received Defiance County’s EMA policy and will be printing it for reference.
