Wayne Trace Local Schools Board meeting minutes 1/13/14
The Wayne Trace Local School District Board of Education held its annual organizational meeting on Monday the 13th of January in the Lecture Room in Wayne Trace High School at 7:15 p.m.
President Pro Duane Sinn called the meeting to order with the Pledge of Allegiance which was led by Duane Sinn.
Roll Call: Dick Swary, Duane Sinn, Pat Baumle, Perry Sinn – present; Lisa McClure – absent
New Business:
Nomination and Election of Officers – President of Wayne Trace Board for 2014
1. President Pro Tem called for nominations and Lisa McClure was nominated for President in 2014 by Pat Baumle and seconded by Dick Swary.
2. Treasurer called for votes:
Pat Baumle, aye; Dick Swary, aye; Duane Sinn, aye; Perry Sinn, aye; Lisa McClure, absent
3. President Pro Tem declares Lisa McClure as President of the Board for 2014
4. Treasurer swore in the new President.
Vice President of Wayne Trace Board for 2014:
1. The President called for nominations and Dick Swary was nominated for Vice-President in 2014 by Pat Baumle and seconded by Duane Sinn.
2. Treasurer called for votes:
Pat Baumle, aye; Duane Sinn, aye; Perry Sinn – aye; Dick Swary, abstain; Lisa McClure, absent
3. President declares Dick Swary as Vice-President of the Board for 2014.
4. Treasurer swore in the new Vice-President.
CONSENT AGENDA ITEMS 14-01-01:
A motion by Dick Swary to approve the following consent agenda items, excluding A:
A. to establish the second Monday of each month at 7:30 p.m. in the High School lecture room as the date, time, and location of the regularly held monthly Board meetings for the 2014 calendar year;
B. to confirm that the number of Board meetings at which Board members may be compensated at unlimited at a set salary of $75 per Board member per meeting;
C. to authorize the treasurer to:
1. make transfers within the General Fund accounts to pay outstanding bills within the limits of Appropriations as presented (when merchandise has been received in good condition) and to make General Fund transfers as funds are available;
2. secure advances from the county auditor when such funds are available and payable to the school district; and
3. invest active, inactive, or interim funds at the most productive rate of interest according to law whenever these funds are available;
D. to authorize the superintendent:
1. as the program administrator in making the decision to take part in any local, state, or federal program deemed advantageous to the school district;
2. to approve staff members’ attendance at professional meetings;
3. to attend and represent Wayne Trace Local Schools at all professional meetings;
4. to employ such temporary and/or substitute personnel as needed for emergency purposes and otherwise; and
5. to approve all regular field trips and vocational field trips; all out-of state trips and trips involving more than 1 overnight’s stay, however, must have prior Board approval;
E. to authorize the Board President and treasurer to borrow money if needed;
F. to establish the service fund for the Board of Education and to allocate $3,500.00 to this fund (presently $3,500.00);
G. to authorize the superintendent as purchasing agent for the school district and to establish $15,000.00 as the limit at which the purchasing agent may make purchases/expenditures without prior Board approval (presently $15,000.00);
H. to authorize the purchase of position bonds for the superintendent and Board President at $50,000.00 and the treasurer at $100,00.00;
I. to confirm that the Substitute teacher rate should remain at its current rate of $80 per day for the remainder of the 2013-2014 school year;
**Are there any consent agenda items the Board would like to move down into “Other New Business” for further discussion and/or for separate voting purposes?
Seconded by Pat Baumle. Roll Call Vote: Dick Swary, Pat Baumle, Perry Sinn, Duane Sinn – aye; Lisa McClure, absent. Motion passed.
OTHER NEW BUSINESS 14-01-02:
A motion by Pat Baumle to designate the Board President as legislative liaison and the Board Vice President as the alternate for this position for this calendar year. Second by Dick Swary. Roll Call Vote: Pat Baumle, Dick Swary, Perry Sinn, Duane Sinn – aye; Lisa McClure – absent
14-01-03:
A motion by Pat Baumle to appoint the following committees and to utilize the following Board members to serve on these committees during 2014:
Building and Grounds (2) Perry Sinn and Lisa McClure (currently Lisa and Duane)
Transportation & Food Services (2) Pat Baumle and Dick Swary (currently Dick and Pat)
Finance, Insurances, and P.I. Fund (all 5) All Board Members (currently all 5)
Personnel (2) Duane Sinn and Dick Swary (currently Perry and Dick)
Policy (2) Perry Sinn and Pat Baumle (currently Duane and Pat)
Extracurricular (2) Lisa McClure and Perry Sinn (currently Perry and Lisa)
Student Achievement & Technology (2) Duane Sinn and Lisa McClure (currently Lisa and Duane)
Levy Planning (2): (currently none)
Seconded by Duane Sinn. Roll Call Vote: Pat Baumle, Duane Sinn, Dick Swary, Perry Sinn, aye; Lisa McClure, absent. Motion passed.
14-01-04:
A motion by Duane Sinn to appoint Pat Baumle as the Vantage Representative from the Wayne Trace Local Schools District for 2014. Second by Dick Swary. Roll Call Vote: Duane Sinn, Dick Swary, Perry Sinn – aye; Pat Baumle – abstain; Lisa McClure – absent. Motion Passed
A short recess was called and board continued on into regular meeting at 7:30 p.m.
Correspondence, Recognition of Guests, Hearing of the Public:
Guest: Mr. Peter Greer of the Crescent-News
Report of the Treasurer:
14-01-05 Consent Agenda Items:
A motion by Duane Sinn to approve the following consent agenda items:
A. to approve the minutes of the December 9, 2013 Board meeting;
B. to approve the investment report and payment of bills as presented by the treasurer for November and December 2013;
C. to accept the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying to the County Auditor as follows:
4.00 Mills – Inside Operating
23.70 Mills – Outside Operating
1.70 Mills – 2000 OSFC Construction and Renovation Bond
.80 Mills – 2000 Local Funded Initiative Bond
.50 Mill – OSFC Construction Maintenance
**Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes?
Second by Pat Baumle. Roll Call Vote: Duane Sinn, Pat Baumle, Dick Swary, Perry Sinn – aye; Lisa McClure – absent. Motion passed.
14-01-06:
A motion by Dick Swary to accept anonymous donation of $3,140.00 to offset the costs incurred from the state football tournament. Second by Pat Baumle. Roll Call Vote: Dick Swary, Pat Baumle, Perry Sinn, Duane Sinn – aye; Lisa McClure, absent
Vantage Report – Pat Baumle:
None – Vantage Board meets later this month
Report of the Building Principals:
Jr./Sr. High School – Greg Leeth, Principal:
1. The junior high spelling bee was held on Monday, January 13. Seventh grader Levi Manz, son of Marvin and Jennifer Manz, won the bee. Connor Baumle, an eighth grader and son of Pat and Wendy Baumle finished runner up.
Levi correctly spelled ‘extinguish’ and ‘propulsion’ after Connor misspelled ‘exorcism’ in the final round. Levi will compete at the county spelling bee on Monday, January 27 at Paulding Middle School Auditorium at 7:00 p.m.
2. Building repair and improvements continue to be planned for the high school. Mr. Kenny Speice continues to work on correcting deficiencies outlined in the Ohio EPA report. Four pressure tanks that were rusting out due to the moisture drawn from the concrete floor were replaced over Christmas break by Layman Well Drilling. The new tanks sit on concrete blocks rather than on the floor.
Two high service pumps will soon be replaced by Power Plant as they currently do not meet plan approval.
Herbert and Associates from Columbus, Ohio repaired varsity locker room lockers over break. They were able to change several doors and the locking mechanisms in the varsity boys’ locker room. They will return to complete the junior high locker rooms. Additionally, we are seeking quotes to replace the very narrow lockers in the halls.
3. I want to commend Karen Wagonrod, Sharon Spinner, Joni Wenninger, and all of the students (National Honor Society and FFA) involved in making the Senior Citizens dinner a tremendous success.
4. The final week before Christmas break was a challenge as we had three two-hour delay days, an abbreviated Christmas program, and semester exams. Staff and students handled the disruptions and abbreviated schedules well. The semester exams concluded the second quarter grading period.
5. I want to commend Mrs. Annette Sinn and the student council for the Angel Tree program and for the toy collection that helped make Christmas a little more joyous for less fortunate children in our school district. Mrs. Sinn and her student council members also planned the Christmas program held on Wednesday, December 18. Thanks also to Ms. Spinner and Mrs. Wenninger for the band and choir performances at the program.
6. Thank you to Mrs. Chrissy Sinn, her husband, Josh, and Kenny Speice who were the first to respond to the sprinkler break on Tuesday, January 7. By the time I arrived at the school, Chrissy, Josh, and Kenny were already squeegeeing water out of the building. Thanks also to all who showed up to help with clean up, including board members Lisa McClure and Perry Sinn. I am certain that we avoided a much greater mess due to the quick response of all.
Serve Pro checked the carpets and walls on Thursday morning, January 9, and all is dry.
Grover Hill Elementary – Kevin Wilson, principal:
Maintenance:
We have our storage building in place. It was place near the dumpster and close to the building. This location was selected because it is already stoned and it is also close to the maintenance door. This building will house the snow blower and many of the items used by the music department for their programs. This will also permit us to clean off the stage.
I made a phone call to Jim Grubaugh to set up a time to discuss the insurance concerns for renting the gym. Last week I received a call from Jim stating that at this time the church has decided not to rent the gym for their Sunday morning services.
I have given Mr. Arnold two quotes for the painting of the GH roof. As you look at the two quotes you will notice that Richland has included any roof and gutter repairs as well as painting. At the beginning of the school year when Gregg contacted these companies for quotes we did not notice any leaks. Well, with all of the snow and ice over break Gregg discovered a roof leak. This leak is where the old and new building comes together. I know that the Richland quote is higher than the other, but I do think Richland has included everything as to where the other company did not.
Academics:
On Friday, January 10, 2014 WTGH held its annual Spelling Bee. The Spelling Bee was originally scheduled for January 7, but with the school cancellations we had to move it. This year the winner of the Spelling Bee was Lauren Walls. Lauren is a 4th grade student and the daughter of William and Kim Walls. Lauren’s winning word was “hermitage”. Lauren will represent WTGH in the Paulding County Spelling Bee on January 27. We want congratulate Lauren and also wish her good luck.
The AR party for the first semester will be on January 16th and 17th. Mrs. Noffsinger has informed me that this will be an ice cream party. Each quarter the students set an AR goal and by meeting their goal they are able to attend the AR party.
The annual Book Fair will begin on January 27. This is a chance for our students to purchase books from the Book Fair and then our school will receive free books. The number of free books will depend upon the amount of our book sales.
At the beginning of the school year I put in place a reward system. The students each receive a card at the beginning of the quarter. Then during the quarter if they are not prepared for class they receive a strike and if they misbehave they receive a strike. At the end of the quarter any student who did not lose their card because of having too many strikes will receive the reward. This quarter for the reward we are taking the students to Columbus Grover roller skating. In order for the skating rink to have enough skates we will be going over a two day period. The first group will go on Thursday, January 23 and the final group will go on Friday, January 24.
Payne Elementary – Jody Dunham, principal:
1. Building Updates;
a. Security:
i. The 3M 4 Mil Silver Shatter Security Film has been installed on all glass entrances.
2. The Student Council led a building wide Penny Pitch collection in collaboration with the “Staff verses the Sixth Grade Class” Basketball game. Receipts totaled $1,002.51. Proceeds were used to support students and their families at Christmas with food, hygiene and cleaning products.
i. We wish to congratulation Mrs. Stouffer’s fifth grade class for collecting the most money for Penny Pitch. They collected $213.73 and will be treated to a cocoa and cookie party on January 17.
3. We wish to congratulate Jayde Garcia who will represent our building at the Paulding County Spelling Bee on January 27. Sydney Coyne was runner-up.
4. The PTO will be providing Movie Night and Popcorn to the students and their families on Friday, January 31 at 6:00 p.m. Doors will open at 5:30 p.m. Please come and support this evening of FREE family fun!
5. The winter cycle of AIMSweb assessments are scheduled for January 21-23. These assessments will continue to provide teachers with specific information that will guide their instruction in the areas of reading and mathematics.
6. The teachers will continue to collaborate with their district-wide peers in the vertical curriculum alignment process on January 16.
7. Third grade students at Payne Elementary studied the five different regions of the United States in Social Studies class. They took that information and combined it with persuasive language skills learned in Reading and Language to create “Travel Agent” projects. Students took their region research, created a persuasive poster and then presented their “Travel Agent” project to the class as though they were on vacation.
Committee Reports: NONE
Superintendent’s Report:
A. Curriculum
• Race to the Top: working on tentative agreement with WTEA
• January 16 scheduled two-hour delay for teacher in-service
• Working on textbook adoption for mathematics
• Working on implementation of Straight A Grant
B. Personnel
• January is School Board Members Recognition Month. Thank you to all members who diligently serve the students in the Wayne Trace Local School District.
• After twenty-six years of teaching, JH/HS art teacher Judy Snook will be retiring at the end of the school year. We would like to thank her for her many years of dedicated service.
C. Buildings and Grounds
• Looking at quotes to do repairs and painting of the roof at the WTGH building
• Fire sprinklers at the JH/HS building froze and cracked during Christmas break, causing water to spread around library and office. Thanks to a lot of work from Kenny Spiece and local clean-up crews, the area is again ready for action.
D. Events
• Christmas programs were great success in all 3 buildings.
E. Operations
• Enrollment numbers currently stands at 1,031 students.
• 2014 Staff Hall of Fame Nominations will soon take place.
• Cost-per-pupil currently stands at $6,790 which ranks Wayne Trace Local Schools at number 508 out of 618 schools in Ohio.
14-01-07 Consent Agenda Items:
A motion by Pat Baumle to approve the following consent agenda items:
A. to accept the resignation of Judith Snook as a teacher, effective at the end of the 2013-2014 school year, and thank her for twenty-six years of service to the district;
B. to commend music teachers Miss Sharon Spinner, Mrs. Marie Moore, and Mrs. Ann Wieland for coordinating and directing outstanding Christmas programs at their respective buildings;
C. to commend Mrs. Karen Wagonrod and the family and consumer science students for coordinating this years’ Senior Citizen luncheon. Also, to commend Mrs. Susie Johnson; Mrs. Judi Snook and the art department, Mrs. Rose Ann Hall and the JH/HS cafeteria staff; Miss Sharon Spinner, Mrs. Joni Wenninger, and the music department; and NHS and FFA students for their important roles in making this a nice event;
D. to commend junior high student Levi Manz for winning this year’s JH spelling bee; 4th grade student Lauren Walls for winning this years’ WTGH spelling bee; and 6th grade student Jayde Garcia for winning this years’ WTPE spelling bee;
E. upon the recommendation of the Superintendent, to offer a contract to Jerry Hessel as the district technology coordinator with employment to begin approximately February 10, 2014;
F. upon the recommendation of the Superintendent, JH/HS Principal, and 21st Century Grant Coordinator, to approve Susan Carr as a 21st Century after-school program mentor for the balance of the 2013-2014 school year;
G. upon the recommendation of the Superintendent, JH/HS Principal, and Athletic Director, to approve the following volunteer coaches for the following supplemental positions for the 2013-2014 school year:
Harry Bland – Basketball
Travis Tumblin – Baseball
H. upon the recommendation of the Superintendent, JH/HS Principal, and Athletic Director, to approve an overnight trip for the wrestling team, retroactive to December 20, 2013;
I. upon the recommendation of the Superintendent and JH/SH Principal, to approve a one-day field trip for the Spanish Club to Detroit, MI on March 1, 2014; and an overnight trip for the Spanish Club to Valparaiso, IN, and Chicago, IL, on March 7-9, 2014;
J. upon the recommendation of the Superintendent and WTGH Principal, to grant an extended leave-of-absence under FMLA for Ann Wieland from approximately February 26, 2014 through April 10, 2014.
**Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes?
Seconded by Dick Swary. Roll Call Vote: Pat Baumle, Dick Swary, Perry Sinn, Duane Sinn – aye; Lisa McClure, absent; Motion passed.
14-01-08 New Business: NONE
14-01-09:
A motion by Duane Sinn to adjourn the meeting. Seconded by Pat Baumle. Vote by Acclamation of members. Ayes have it – motion passed.
The next Board meeting will be held February 10, 2014.
