This 16th day of April, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, Fred Pieper and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 207063 through 207154 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:07 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Fred Pieper. All members voting yea. At 8:20 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF AWARDING BID FOR THE 2014 JOINT CHIP SEAL PROJECT:
Two (2) proposals were received for the 2014 Joint Chip Seal Project on April 14, 2014; and after review of the aforementioned proposals, the Paulding County Engineer, Travis McGarvey, has recommended that the project be awarded to Ward Construction Company, 385 Oak Street, Leipsic, OH 45856. Now, therefore the Board of County Commissioners does hereby award the 2014 Joint Chip Seal Project to Ward Construction Company in the amount of $179,416.95.
Meeting Notes of Appointments:
Travis McGarvey and Aaron Timm, Engineer’s Office – Mr. Timm presented a change order for the County parking lot. The Commissioners did not think the additional work was necessary. The demolition of buildings at the fairground will no doubt not be started until after the Flat Rock Creek Festival. Mr. McGarvey pointed out an error in the math on one of the 2014 Joint Chip Seal bids. He will make a recommendation to award later today. Mr. McGarvey then discussed the necessity of scheduling a planning commission meeting to review a variance request for a land split. He noted this particular property will need a variance from the township as well before the split can be made. A Planning Commission meeting was tentatively set for Tuesday, April 29, at 7:00 p.m. in the Engineer’s Office. Notices will be mailed to committee members.
Pam Miller, Economic Development – Ms. Miller presented the ED RLF Semi-Annual Report for the Chairman’s signature. She noted that all RLF payments are being made in a timely fashion.
Jerry Zielke, Economic Development – Mr. Zielke provided the Commissioners with a brief update from his office.
Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher presented the Revenue Summary Display for interest income. She had estimated 2014 interest income to be $42,000.00. As of the report date, $17,757.21 has been received. Ms. Wannemacher reviewed the Investment Interest monthly breakdown report. Approximately 62% of the total interest earned is invested in bank CDs and CDARs and 36% is CUSIPs. Ms. Wannemacher reviewed the real estate tax report. She commented her staff had recently sent letters to those delinquent on their taxes. Commissioner Pieper requested some information from Ms. Wannemacher to assist him in completing grant applications.
Claudia Fickel, County Auditor – Ms. Fickel presented the sales tax report, along with the General Fund Receipts and Expense reports. Sales tax was down from March by $25,368.44; however, up $9,795.24 from April, 2013. General Fund receipts for the first quarter, 2014, were up from 1st quarter, 2013, by $279,727.82. First quarter, 2014, expenses were down by $64,461.95 from 2013. She reported dog tag sales are still down from last year; however, reminder post cards were sent, which encouraged additional sales. Ms. Fickel commented homestead applications are still being accepted.
Ann Pease, Clerk of Courts – Ms. Pease presented first quarter reports for the Commissioners’ review. She noted $4,000.00 in court fees were collected in March. There were 110 cases filed in March. Ms. Pease reported foreclosures are down. She also said her office processed 64 passports in the first quarter, 2014. The county retains $25.00 per passport for a total of $1,600.00 in the first quarter. Ms. Pease distributed revenue and expense reports comparing 2014 to 2013. She also noted the Title Office Fund was able to fund the recent interior painting project at the Courthouse, which was very much appreciated.
