The Wayne Trace Local School District Board of Education met in regular session on May 12, 2014 at 7:30 p.m. in the Trace High School Lecture Hall.
Mr. Duane Sinn led those in attendance in the Pledge of Allegiance. Roll Call: Pat Baumle, Lisa McClure, Duane Sinn, Perry Sinn, Dick Swary – All Present.
Recognition of Guests:
Tim McDonough – Defiance Crescent-News
Report of the Treasurer:
Treasurer Gary Ginter reported that all tax revenues have now been collected for this school year and that proceeds are slightly higher than expected. He also noted that projected expenses are on target to meet budget expectations. He further noted that the revised Five-Year forecast was due to the Ohio Department of Education by the end of May, and that the finance committee should schedule a time to meet to revise the forecast before submission (see Consent Item C).
14-05-01 Consent Agenda Items:
A motion by Perry Sinn to approve the following consent agenda items:
A. to approve the minutes of the April 14, 2014 Board meeting;
B. to approve the investment report and payment of bills as presented by the treasurer for April 2014;
C. to schedule a Finance Committee meeting for Friday May 23rd at 6:30 a.m. in the Lecture Room at Wayne Trace High School to review and update Five Year forecast.
*Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes?
Seconded by Pat Baumle. Roll Call Vote: Perry Sinn, Pat Baumle, Lisa McClure, Duane Sinn, Dick Swary – All Aye.
Vantage Report – Pat Baumle; No report
Grover Hill Elementary Principal Report – Kevin Wilson:
Maintenance:
Gregg and I are looking at a five year plan for the WTGH building. Items we feel are needed as parts of our improvement plan are:
• Repair of the Elevator
*We received an “Elevator Violation Notice” after our inspection last week.
*The elevator has never been used by a student or teacher and to our knowledge the only time it has ever been ran is during the inspection
• Tile in the kitchen need to be replaced over this summer
• Playground needs more “mulch” to fill in the low spots
• Painting of the hallways and restrooms
• New bathroom partitions are beginning to and will need replaced
• The downspouts have wholes in and need to be repaired for now, but at some point they will need to be replaced
• The snow blower is rusting and the belt continues to fall off. We will need to look at replacing the snow blower soon.
• This year twice we have had electrical issue that could have canceled school. Gregg and I would like to see the generator hooked up to run the entire GH building.
• The roof over the 83 section will need to be repaired/repainted within the next two to three years.
*We still are unable to find the source of our leaks. They seem to be somewhere different each time it rains.
Academics:
All Evaluations have been completed using the new OTES process. During my final evaluation meetings with the staff we discussed the process along with the effectiveness of the process. At this time I feel very confident in saying that most of the teachers felt this process was very helpful in defining areas for growth and improvement.
During the month of May all teachers in grades K–3 will be busy with the end of the year diagnostic assessments. At the completion of these diagnostic assessments our teacher will have a good idea of how much growth the students have made this year.
On Saturday April 12, 26, and May 3 we held OAA review sessions at WTGH. Over the course of the three Saturdays we had anywhere from 50 to 60 students attend.
The Grover Hill team came in second place during the Paulding County Battle of the Books. This was a great experience for our students. After watching the Battle of the Books in grades 5 and 6 I am speaking with our 1–4 teachers about having an in-house battle of the books.
Kindergarten screening was held April 23-24. During the screening process we had 41 students attend. I am now in the process of finalizing the data and contacting the parent to set up a meeting to discuss the screening results.
On May 13 at 1:30 and again at 7:00 our 1st-3rd grade students will be presenting their Spring Musical. Mrs. Wieland and her classes have been working hard on this program and I know it will be an outstanding program.
May 20 at 7:00 our elementary bands will be performing at the high school. On this night the elementary bands will play and then the junior high and high school bands will perform.
The final quarter reward for the year is on May 22nd. For this final reward we will be taking those students who qualify to the YMCA in Van Wert.
May is the month of field trips. The field trip schedule for WTGH students is:
• May 16
*Preschool and kindergarten will be going to the Fort Wayne Zoo
*Second grade classes are going to Stone Co.
• May 20
*Grade 4, 5, & 6 will be going to Fort Wayne Botanical Gardens
• May 23
*First Grade will be going to Spangler Candies in Bryan
During the month of May we also have many awards ceremonies. The dates are:
• May 23 at 1:30 is the kindergarten program
• May 29 at 9:30 is the assembly for grades 1-3
• May 29 at 1:00 is the assembly for grades 4-6
Other Items:
The PTO will be sponsoring Carnival and Olympic Day on Wednesday, May 28.
Payne Elementary School Principal’s Report – Jody Dunham:
1. Building Updates:
a. Security:
i. The ASG security updates are completed. Custom Audio is in the final stages of completing the security camera upgrades.
b. Maintenance:
i. Bill and I are planning routine summer maintenance projects. We are in the process of getting quotes from vendors.
2. Kindergarten registration was a success. At this time, we have 25 students enrolled in Traditional Kindergarten and 13 students in Transition Young Five’s Kindergarten.
3. The May 6 two hour delay in-service at WTPE consisted of our Tech Team presenting updated information to teachers about Google Docs and our IIS (Instructional Improvement System) Team introducing the Thinkgate system. I led the teachers through the completion of the Ohio Leadership Advisory Council Module titled “Teacher Based Teams: What District’s Need to Know”. This module has been the focus our of monthly building professional development meetings since January.
4. The Ohio Achievement Assessments were administered to students in grades 3-6 on May 7, 8, and 9. **The teachers spent endless hours of planning and teaching to have the students ready for this test.
5. **The following WT high school students provided our students with an OAA pep rally on May 6. Those students were Blair Baumle, Maddie Baumle, Chuckie Chastain, Brenda Feasby, Estie Sinn, Hank Sinn, Devon Wenzlick and Brock Worden. They did an amazing job getting our students excited to take the OAA’s!
6. The Paulding County Sheriff’s Department provided us with an assembly titled “Kerry Kazaam, The Safety Man.” The program taught the students about safety tips at school, in the community, at home and when using technology.
7. Upcoming Events:
a. May 15 Olympic Day
b. May 22 PTO Sponsored Mobile Digital Theater
c. May 23 Kindergarten Program @ 9:30; Fifth Grade Program @ 1:30
d. May 27 PTO Sponsored Carnival
e. May 29 Awards Day Grades 1-3 @ 9:15; Grades 4-6 @ 10:30
Jr/Sr High School Principal Report – Greg Leeth:
1. I want to thank Mrs. Gudakunst, Mr. Speller, and the many parents who chaperoned the 8th grade Washington D.C. trip the week of April 28. Mrs. Gudakunst reported that the students were well behaved and she received many compliments regarding the group’s behavior. I also want to thank the Board of Education for supporting this educational trip and recognizing the value of having our students experience education outside the walls of the school building.
2. Mrs. Camille Myers and the many parent volunteers did an outstanding job putting on the prom on May 3. From the valet parking to the after prom activities, everything was well coordinated and well chaperoned for our students. Much work goes into this event; I appreciate the community involvement in sponsoring an enjoyable and safe evening.
3. Tuesday, May 6, the high school staff learned about incorporating technology into their lessons as teachers prepare for the 1:1 computer implementation for the 2014-2015 school year. The two hour in-service began with a short introduction regarding details of the Straight A Grant and teacher laptops before a presentation from technology team members on a Learning Management System called Schoology. The last hour of the in-service was spent working in collaborative groups sharing resources, web sites, and ideas for incorporating technology in the classroom.
4. Ms. Heiby and several students recently attended the State FFA convention. Matthew Klopfenstein won Star State in Agribusiness and was elected State FFA Treasurer. He now has the opportunity to compete against all the other star state winners in the Eastern Region (20 states) at the Big E in Massachusetts this September.
Arlen Stoller was the state winner in his proficiency award area, Placement in Swine Production. His application will now move on to the national level this summer.
Joe Schmidt and Treanna Bidlack performed in the State FFA Band. Joe is planning to apply to participate in the National FFA Band this fall.
5. Standardized testing was completed this month with the administration of the AP Biology and Spanish tests and the seventh and eighth grade OAA tests. Students and staff have worked hard to prepare for these tests.
6. A number of special events are scheduled for the month. In addition to graduation, we have a junior high band and choir concert, a high school band and choir concert followed by an awards ceremony, and senior awards night.
Of course, it is not all work and no play as we seniors will be traveling to Cedar Point for a class trip, the junior high will have a dance, and the entire student body will have the opportunity to participate in Relay for Life.
7. Informational meetings will be held this month for students and parents regarding the 1:1 computer implementation. Meetings will be held on May 13 and 22 in the high school gym at 7:30 p.m.
Upcoming Events:
May 13 – Student and parent informational meeting 1:1 computer implementation
May 14 – Senior class trip to Cedar Point
May 15 – Senior awards night 7:00 p.m.
May 16 – Junior high dance 3:00-5:00 p.m.
May 19 – Relay for Life
May 19 – Junior high band and choir concert 7:00 p.m.
May 20 – High school band and choir concert and awards 6:30 p.m.
May 21 & 22 –Senior exams
May 22 – Student and parent informational meeting 1:1 computer implementation
May 23 – Seniors’ last day – graduation practice 8:00-10:00 a.m.
May 23 – junior class trip to Cedar Point
May 25 – Graduation
May 27&28 – KRA training in the Lecture Hall 8:30-3:00
May 28&29 – Underclassmen exams
May 29 – Underclassmen awards and last day for underclassmen
May 30 – Waiver day
June 2 – Teacher work day
Committee Reports: NONE
Superintendent’s Report:
Mr. Arnold provided the following updates:
A. Curriculum
Testing Season: We expect the OGT results back any day. We expect the OAA results back by mid-late June.
Technology: The 1:1 program is still on pace. We have orientation meetings planned for May 13 and May 22. We have drafted a set of policies that we’re asking for approval (consent item 0). We’ve also applied for a second Monsanto Grant and reapplied for the Elementary Straight A Grant.
Dual Credit Agreements: Recommendation that Wayne Trace continue our existing dual credit agreements with both Wright State University (consent item P) and Rhodes State College (consent item Q).
B. Personnel
Alyssa Saylor tilled in during one of the OAA tutoring sessions. Recommendation that she be compensated for her time (consent item A).
Mr. Leeth and his interview team are recommending the new teachers found in consent items B, C, and E. Mrs. Dunham and her team are recommending the new teacher found in consent item D.
Mr. Wilson is recommending the volunteer transfer of Jessica Jacobs to the new transitional kindergarten position at Grover Hill (consent item F).
Mr. Arnold is recommending the approval of the retire/rehire of Ann Olwin for her current position (consent item G).
Katie Perkins is expecting, and is seeking approval of twelve weeks off under FMLA (consent item H).
Pending approval of all consent items, the following certified positions are left to be filled:
—Transition Kindergarten teacher: WTPE
—Intervention Specialist: WTPE
—Intervention Specialist: WTGH
—3rd Grade Teacher: WTGH
The position of JH/HS secretary has been posted. Recommendation is expected in June. A part-time study hall monitor is also needed at the JH/HS.
Consent items K, L, and M all include recommendations for supplemental coaching/advising positions.
Consent item N contains the recommendations for the summer custodians. Note: we are asking for approval of more students so they can split time.
Per agreement with the WTEA, approval of two coaching resignations (consent items S and T) is requested so that the positions can be posted.
Recommendation for approval of Elyse Myers contract as JV Girls basketball coach (consent item U) so that she can begin working with student-athletes prior to the June BOE meeting.
Due to the reorganizing of the online learning lab, recommending approval of Katie Scarbrough’s contract be increased from three days per week to five days per week (consent item V).
C. Buildings and Grounds
JH/HS Gym Roof: We are exercising our warranty with Richland Roofing.
JH/HS Gymnasium: We have obtained quotes to have the walls in the main gym painted. No decision at this time.
The last of the light poles are now out of the ground at the Payne ball park. Mr. Arnold and Mr. Wilson have discussed painting some of the multi-colored walls at the GH building. No decision at this time.
D. Events
Jr/Sr Prom: Camille Myers, the junior class, and the junior class parents hosted a nice evening/morning on May 3-4 (consent item I).
Athletic Booster Club Raffle: Everyone who helped made this such a great event again. Profits are expected to be between $5,000-$5,500. Building-Level Events: The principals have multiple events scheduled over the last few days of school (all of which can be found in the district newsletter). Graduation is set for May 25 at 2:30 pm in the HS gymnasium.
Senior Parents Night: Discussion was held concerning changing the 9-12 parents night to one senior parent’s night.
E. Operations
Enrollment currently stands at 1,031 students.
OHSAA Membership: Each year we are required to renew our membership with the Ohio High School Athletic Association (consent item J).
NEOLA: Due to some changes in the law, approval is requested on a handful of policy changes (consent item R).
Hall of Fame Inductees: The HOF committee has selected Harold Sponseller and Jim McElroy for this year’s class. This event is scheduled for October 10. Negotiations: Our initial meeting has been scheduled for Friday May 16. Recommending that Wayne Trace adjust the policy for kindergarten entrance to children born on or before September 30 for enrollment into the transitional kindergarten program (consent item W).
Drug Testing: Mr. Arnold is proposing a thirty-minute open forum on the night of the June 9 BOE meeting to allow parents an opportunity to come and express their opinions concerning a new drug testing policy.
14-05-02 Consent Agenda Items:
A motion by Pat Baumle to approve the following consent agenda items:
A. upon the recommendation of the Superintendent and WT Payne Principal, to approve Alyssa Saylor as an OAA Booster Class tutor for the 2013-2014 school year;
B. upon the recommendation of the Superintendent and JH/HS Principal, to offer Ryan Fisher a one-year limited contract as an intervention specialist at WT JH/HS, beginning with the 2014-2015 school year, with placement on salary schedule to be determined;
C. upon the recommendation of the Superintendent and JH/HS Principal, to offer Heather Roehm a one-year limited contract as an intervention specialist at WT JH/HS, beginning with the 2014-2015 school year, with placement on salary schedule to be determined;
D. upon the recommendation of the Superintendent and WTPE Principal, to offer Louise Vranesevic a one-year limited contract as the music teacher at WT Payne Elementary, beginning with the 2014-2015 school year, with placement on salary schedule to be determined;
E. upon the recommendation of the Superintendent and JH/HS Principal, to offer Kara Gawronski a one-year limited contract as a science/social studies teacher at WT JH/HS, beginning with the 2014-2015 school year, with placement on salary schedule to be determined;
F. upon the recommendation of the Superintendent and WT Grover Hill Principal, to approve the voluntary transfer of Jessica Jacobs to the position of transitional kindergarten teacher at WT Grover Hill Elementary, beginning with the 2014-2015 school year;
G. upon the recommendation of the Superintendent, to accept the retirement resignation of Ann Olwin as administrative assistant, effective July 1, 2014, and to rehire her for the same position, effective August 1, 2014;
H. upon the recommendation of the Superintendent and WT Payne Principal, to grant an extended leave-of-absence under FMLA for Katie Perkins from approximately August 19, 2014 – November 7, 2014;
I. to commend prom advisor Mrs. Camille Myers and the junior class for putting together an outstanding Jr./Sr. prom again this year. **Also to the parents of our juniors for their assistance and hard work with the after-prom event;
J. to authorize membership in the OHSAA for the school year 2014-2015 fiscal year;
K. upon the recommendation of the Superintendent, JH/HS Principal, and Athletic Director (for coaching positions only), to offer one-year supplemental contracts for the 2014-2015 school year to the following certified personnel:
• Bill Speller – Head HS Football
• Shawn Gerber – 7th Grade Football
• Colleen Saylor – Assistant HS Volleyball
• Bethany Hughes – Freshman Volleyball (pending enough participants to field a team)
• Kara Thomas – 8th Grade Volleyball
• Mallory Diamond – 7th Grade Volleyball
• Chrissy Sinn – Head Cheerleader Advisor (50%)
• Kerry Gudakunst – Co-Assistant Cheerleader Advisor (20%)
• Susie Johnson – Boys Faculty Manager (65%)
• Zach Miller – Scholastic Bowl Advisor
• Jacqueline Davis – Spanish Club Advisor
• Heather Hatcher – Co-National Honor Society Advisor (50%)
• Joni Klopfenstein – Co- National Honor Society Advisor (50%)
• Sharon Spinner – Marching Band, Concerts, Contests (Music), Lessons, & Pep Band (100%) and Swing Choir, Assistant Instrumental Marching Band, Concerts, Contests, & Lessons (25%)
• Sarah Franz – Senior Class Advisor
L. upon the recommendation of the Superintendent, JH/HS Principal, and Athletic Director (for coaching positions only), to offer one-year supplemental contracts for the 2014-2015 school year to the following classified personnel:
• Mike Speice – Assistant HS Football
• Doug Etzler – Assistant HS Football
• Chad Goeltzenleuchter – Co-Assistant HS Football (80%)
• Kenny Speice – Co-Assistant HS Football (20%)
• Dan Bland – 8th Grade Football (50%)
• Brian Yenser – 8th Grade Football (50%)
• Angie Speice – Head HS Volleyball
• Chris Rosswurm – Head HS Boys Golf
• Al Welch – Head HS Girls Golf
• Terry Campbell – Co-Cross Country (50%)
• Chrissy Landrum – Co-Assistant Cheerleader Advisor (30%)
• Ann Olwin – Girls Faculty Manager
• Terry Overmyer – Boys Faculty Manager (35%)
• Joni Wenninger – Swing Choir/Assistant Instrumental (75%)
• Camille Myers – Junior Class Prom Advisor and District Information Specialist
M. upon the recommendation of the Superintendent, JH/HS Principal, and Athletic Director, to approve the following individuals as volunteer coaches for the 2013-2014 school year:
• Troy Branch – Cross Country
• Anita Branch – Cross Country
• Jeremy Daeger – Boys Golf
• Bill Rahrig – Girls Golf
• Jack Baumle – Football
• Steve Sinn – Football
N. upon the recommendation of the Superintendent and Building Principals, to approve the hiring and rate for the following helpers for the summer of 2014:
• WTHS: Katie Back – Up to 40 hrs./week at $7.95 per hour
• WTHS: Justin Speice – Up to 40 hrs./week at $7.95 per hour
• WTHS: Devin Wenzlick – Up to 40 hrs./week at $7.95 per hour
• WTGH: Corey Davis – Up to 40 hrs./week at $7.95 per hour
• WTGH: Carly Wright – Up to 40 hrs./week at $7.95 per hour
• WTPE: Jake Gerber – Up to 40 hrs./week at $7.95 per hour
• WTPE/Buses: Kari Myers – Up to 40 hrs./week at $8.20 per hour
• WTPE/Buses: Brock Worden – Up to 40 hrs./week at $8.20 per hour
O. upon the recommendation of the Superintendent, JH/HS Principal, and Technology Coordinator, to approve a series of policies concerning the 1:1 program for the 2014-2015 school year;
P. upon the recommendation of the Superintendent, JH/HS Principal, and Guidance Counselor, to renew the existing dual credit agreement with Wright State University. As part of this agreement, Wayne Trace students may have the opportunity to earn college credit in psychology with the Wayne Trace BOE picking up 50% of the tuition costs for each student;
Q. upon the recommendation of the Superintendent, JH/HS Principal, and Guidance Counselor, to renew the existing dual credit agreement with Rhodes State College;
R. upon the recommendation of the Superintendent and NEOLA representative, to modify several school board policies to reflect changes in state and federal laws;
S. to approve the resignation of Jen Mohr as a JH girls basketball coach;
T. to approve the resignation of Cindy Crosby as a JH girls basketball coach;
U. upon the recommendation of the Superintendent, JH/HS Principal, and Athletic Director, to approve Elyse Myers as JV girls basketball coach for the 2014-2015 school year;
V. upon the recommendation of the Superintendent and JH/HS Principal, to approve an increase from three days per week to five days per week for Katie Scarbrough as the online learning lab aide;
W. upon the recommendation of the Superintendent and Elementary School Principals, to permit a child to enroll in transitional kindergarten if he/she attains the age of five (5) prior to September 30 of the year in which he/she applies for entrance
*Before we pass the consent resolution, are there any items you would like to move from the consent agenda to the discussion agenda for further discussion and/or for separate voting purposes?
Seconded by Duane Sinn. Roll Call Vote: Pat Baumle, Duane Sinn, Lisa McClure, Perry Sinn, Dick Swary – All Aye.
14-05-03 Consent Agenda Item:
A motion by Pat Baumle to approve the following consent agenda item:
A. upon the recommendation of the Superintendent, JH/HS Principal, and Athletic Director, to offer one-year supplemental contract for the 2014-2015 school year to the following personnel:
• Annette Sinn – Head Cross Country (50%), HS Student Council Advisor, Sophomore Class Advisor, and Freshman Class Advisor.
Seconded by Duane Sinn. Roll Call Vote: Pat Baumle, Duane Sinn, Lisa McClure, Dick Swary – All Aye. Perry Sinn – Abstain.
14-05-04 Consent Agenda Item:
A motion by Duane Sinn to approve the following consent agenda item:
A. upon the recommendation of Superintendent and the Building Principals, to approve the hiring and rate for the following helpers for the summer of 2014:
• WTPE: Blaire Baumle – Up to 40 hrs./week at $7.95 per hour
Seconded by Lisa McClure. Roll Call Vote: Duane Sinn, Lisa McClure, Perry Sinn, Dick Swary – All Aye. Pat Baumle – Abstain.
14-05-05:
“Pursuant to Ohio Revised Code Section 121.22(G)(1), a motion by Perry Sinn to adjourn to executive session at 8:15 pm for the purpose of considering the employment of an employee of the School District, and for an update on pending contract negotiations.”
Seconded by Pat Baumle. Roll Call Vote: Perry Sinn, Pat Baumle, Lisa McClure, Duane Sinn, Dick Swary – All Aye.
Return from executive session at 8:45 p.m.
14-05-06:
A motion by Pat Baumle to approve the following consent agenda item:
A. upon the recommendation of the Superintendent, JH/HS Principal, and Athletic Director, to offer one-year supplemental contract for the 2014-2015 school year to the following personnel:
• Jim Linder – Athletic Director
Seconded by Dick Swary. Roll Call Vote: Pat Baumle, Dick Swary, Lisa McClure, Duane Sinn – All Aye. Perry Sinn – Nay
14-05-07:
On a motion by Pat Baumle, seconded by Dick Swary, the Board moved to adjourn the meeting at 9:09 p.m.
The next Board meeting will be held June 9, 2014 at 7:00 p.m.
**wording changed per WBN policy
