This 6th day of August, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, Fred Pieper, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS :
Warrants documented as 209577 through 209622 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:38 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.
At 8:42 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF MODIFYING THE 2014 ANNUAL APPROPRIATION (FUND 162):
The Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 162-001-20124/Victims’ Assistance/Workers’ Comp
TO: 162-001-20128/Victims’ Assistance/Supplies
AMOUNT: $154.83
IN THE MATTER OF AUTHORIZING THE COUNTY ENGINEER TO ENTER INTO AN LPA FEDERAL LOCAL-LET PROJECT AGREEMENT ON BEHALF OF THE PAULDING COUNTY COMMISSIONERS WITH THE OHIO DEPARTMENT OF TRANSPORTATION (ODOT):
The National Transportation Act has made available certain Federal funding for use by local public agencies; and the Federal Highway Administration designated ODOT as the agency in Ohio to administer its Federal funding programs; and Section 5501.03 (D) of the Ohio Revised Code provides that ODOT may coordinate its activities and enter into contracts with other appropriate public authorities to administer the design, qualification of bidders, competitive bid letting, construction, inspection, and acceptance of any projects administered by ODOT; and the PAU-TR 123-1.47 is a transportation activity eligible to receive Federal funding with PID #92472 and Agreement Number 26229. Now, therefore the Board of County Commissioners does hereby authorize Travis McGarvey, Paulding County Engineer, to enter into the LPA Federal Local-Let Project Agreement with the Ohio Department of Transportation on behalf of the Paulding County Commissioners; and the Board of County Commissioners does hereby authorize Travis McGarvey, Paulding County Engineer, to sign the necessary documents specific to PAU-TR 123-1.47, PID #92472, and Agreement Number 26229.
IN THE MATTER OF AUTHORIZING THE COUNTY ENGINEER TO ENTER INTO AN AGREEMENT ON BEHALF OF THE PAUDLING COUNTY COMMISSIONERS FOR PROFESSIONAL SERVICES WITH KOHLI & KALIHER ASSOCIATES, INC.:
Professional Services are required for PAU-CR 123-1.47 Bridge Replacement over Hagerman Creek project. Now, therefore the Board of County Commissioners does hereby authorize Travis McGarvey, Paulding County Engineer, to enter inter an agreement on behalf of the Paulding County Commissioners for professional services with Kohli & Kaliher Associates, Inc. for PAU-CR 123-1.47 Bridge Replacement over Hagerman Creek project in Paulding County.
IN THE MATTER OF RECEIVING AND OPENING BIDS FOR THE PAULDING COUNTY COURTHOUSE REPAIR-TUCK POINTING OR RE-POINTING PROJECT:
This 6th day of August, 2014, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the Paulding County Courthouse Repair-Tuck Pointing or Re-Pointing Project:
• E. Lee Construction, Inc., 6223 Kiggins Rd., Delphos, OH 45833 – $139,840.00
• Grunwell-Cashero Co., 5212 Tractor Rd., Toledo, OH 43612 – $92,490.00
IN THE MATTER OF AWARDING BID FOR THE PAULDING COUNTY COURTHOUSE REPAIR-TUCK POINTING OR RE-POINTING PROJECT:
Two (2) proposals were received for the Paulding County Courthouse Repair-Tuck Pointing or Re-Pointing Project, on August 6, 2014 and after review of the aforementioned proposals, the Paulding County Commissioners have decided to award the Paulding County Courthouse Repair-Tuck Pointing or Re-Pointing Project to Grunwell-Cashero Co., 5212 Tractor Rd., Toledo, OH 43612. Now, therefore the Board of County Commissioners does hereby award the Paulding County Courthouse Repair-Tuck Pointing or Re-Pointing Project to Grunwell-Cashero Co. in the amount of $92,490.00.
Meeting Notes of Appointments:
Ken Maag, Poggemeyer Design Group; Joe Burkard, Prosecuting Attorney – Mr. Maag, the Commissioners, and Mr. Burkard revisited the discussion about the change orders for the CSEA/Law Library renovation project. Mr. Maag presented options for the ceiling. The Commissioners and Mr. Burkard chose an option and Mr. Maag stated there would be an official change order come through for it. Mr. Maag also noted there will be a delay in the flooring. Mr. Burkard noted the CSEA staff will be relocated next week to accommodate the renovation project. The discussion then focused on the Auglaize Sewer District. Mr. Maag stated pressure readings will be taken on each side of the pipe replacement to make sure the flow is up to specifications.
Travis McGarvey, County Engineer – Mr. McGarvey and the Commissioners discussed the parking issues at the Senior Center. They reviewed the Village plat map to determine the streets and parking availability. Mr. McGarvey reported paving projects are underway. He noted asphalt road last about seven years, depending on traffic. Mr. McGarvey will be advertising the bridge replacement project.
Judge Suzanne Rister, County Court – Ms. Rister reported Justice French’s visit yesterday went well. She noted the Justice was taken for a tour of the building and was impressed with its historic value. Judge Rister commented the criminal cases, especially felonies, are up; as are civil cases. Traffic cases remain about the same. Ms. Rister also reported adult probation has been doing home visits. She also noted the probation vehicle may need to be replaced soon. Ms. Rister noted those on probation pay a fee of $25.00 a month. She also informed the Commissioners that County Court Probation also offers on-line rehabilitation classes for a fee.
Ed Bohn, EMA Director – Mr. Bohn met with the Commissioners to update them on EMA activities. He reported having the EMA vehicle in for three recalls. He also shared there are two weather sirens that need repaired. Mr. Bohn will be going to Columbus for training next Monday, Tuesday, and Wednesday. He has scheduled an LEPC meeting for 7:00 p.m. on Thursday, August 14, at the Health Department conference room. He reported he continues to work with Rich Lauffer on reports, grants, and other paperwork. Mr. Bohn also noted there is a Fire Chiefs’ meeting tomorrow night. He has also been doing some housekeeping and noted there are a lot of supplies in the storage shed and also in the storage unit. His goal is to completely empty the storage unit. The Commissioners recommended that he contact the Engineer’s Office for signage at the office. Mr. Bohn signed the MOU with the Health Department to utilize their facility as an EOC if the need arises.
