This 17th day of September, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk; Absent: Fred Pieper
ALLOWANCE OF CLAIMS:
Warrants documented as 210644 through 210708 for County Bills were approved and certified to the County Auditor for payment.
TRAVEL REQUEST:
Claudia Fickel, Auditor District Meeting, Findlay OH – September 26, 2014
Lou Ann Wannemacher, Auditor District Meeting/BOR, Findlay OH – September 26, 2014
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on September 17, 2014, Warrants numbered 210703 through 210708 in the amount of $6,045.34; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:03 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 8:31 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF MODIFYING THE 2014 ANNUAL APPROPRIATION (FUND 052):
The Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052):
FROM: 052-001-00005/Senior Center/Workers’ Comp – $807.00
052-002-00003/Senior Center Nutrition/ Workers’ Comp – $914.50
052-001-00021/Senior Center/Disabled Med Trans – $229.26
TO: 052-002-00005/Senior Center Nutrition/Insurance-Health
AMOUNT: $1,950.76
IN THE MATTER OF RECEIVING AND AWARDING SNOW REMOVAL BIDS:
On the 17th day of September, 2014, sealed bids were received and opened by the Paulding County Administrator:
Solid Ground, LLC, PO Box 296, Paulding, OH 45879:
Option A – One payment on or before November 1, 2014. Includes labor, equipment, and material necessary to complete work from November 15, 2014, through the end of the natural winter season/spring of 2015. – $6,133.92
Option B – Hourly rate per man hour – $52.00; Hourly rate per power equipment man hour – $75.00; Hourly rate per truck hour (for parking places only) – $90.00; Concrete safe ice melt (per pound) – $0.65
Jim’s Handyman Service, LLC, 110 Fairground Drive, Paulding, OH 45879:
Option A – One payment. Includes labor, equipment, and material necessary for snow and ice removal for the entire season – $9,500.00
Option B – Man hours/equipment hours, $85.00; Ice melt per event, $150.00; Five inches or more of snow per event, $575.00; Salting events only-discounted rate per man hour, $45.00; Cost of salt, $150.00
Now, therefore the Board of County Commissioners does hereby award the Snow Removal Bid to Solid Ground, Paulding, Ohio, choosing Option A, for snow removal for the Courthouse Square, sidewalks leading to and around the Courthouse, and Courthouse steps, during the 2014-2015 winter season in the amount of $6,133.92.
Meeting Notes of Appointments:
Ed Bohn, Paulding County EMA – Mr. Bohn reported he is busy preparing for the Flat Rock Creek Festival at the fairground this weekend. Bohn remarked he will be meeting with Defiance County’s EMA director to complete the LEPC quarterly paperwork for reimbursement. The report is due October 1, 2014. Mr. Bohn noted his retirement from the Defiance Fire Department is October 4. Commissioner Klopfenstein commented the last LEPC meeting went well. Mr. Bohn is working on a brochure for LEPC.
Brion Hanenkratt, E-911 – Mr. Hanenkratt reported on upcoming E-911 committee meeting.
Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher presented her monthly investment report. She reviewed the report, noting the average interest on local bank investments is .43%. CUSIPS managed through portfolio advisors are averaging .80% interest. Ms. Wannemacher reported on tax collections, noting $1,170,000 (6%) of the total $18,000,000 billed is delinquent. Ms. Wannemacher said this is average for the county. Ms. Wannemacher then reported the county’s bond attorney is retiring. She recommended the county stay with his assistant who is familiar with our county bonds and can continue the work that needs to be done.
Claudia Fickel, County Auditor – Ms. Fickel had prepared the General Fund receipts and expense reports for the Commissioners’ review. General Fund receipts were up from last month and expenses were down. Ms. Fickel also presented the Summary Fund Report. Ms. Fickel noted an increase in conveyance fees collected. She also commented she will be attending a district meeting next week in Findlay. One of the break out sessions is on BOR changes.
Pam Miller, PCED Ms. Miller presented Microenterprise Semi-Annual RLF Report and the ED RLF Semi-Annual Report for the Chairman’s signature. She reminded the Commissioners of the Paulding County Economic Development annual banquet Thursday, September 25, at the OSU Extension Building at 5:30 p.m.
Don Foltz, Foltz Insurance Agency – Mr. Foltz is our CORSA local agent. He has been providing the county with this service since 1989. The Commissioners discussed some possible changes in the agents’ compensation. They conveyed their appreciation for Mr. Foltz’s work over the years.
Suzanne Rister, County Court Judge – Ms. Rister reported they have made arrangements for a different vehicle for the probation department. She then asked about the roof issue at the County Court Annex. The Commissioners informed her the ad for the project is in the paper this week and next, with the bids being opened Monday, September 29.
Fidel Cashero, Wayne Mistiatis, and Jerry Mitten; Grunwell-Cashero Company – The Commissioners and Mr. Cashero, Mr. Mistiatis, and Mr. Mitten walked around the exterior of the Courthouse. Grunwell-Cashero Company has been awarded the bid to repair the tuck pointing, cleaning, and sealing the Courthouse. They will be power washing the building prior to doing the tuck pointing and sealing. The men were shown the water sources on the Courthouse lawn. Mr. Cashero pointed out several other areas of concern; some of which were: external restroom ledge repair, caulking on steps on all sides, sandstone foundation (ground, feathered, and sealed). The Commissioners requested quotes. Mr. Cashero also asked for permission to trim trees where necessary for easier access to the work area.
