This 29th day of September, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, and Nola Ginter, Clerk; Absent: Fred Pieper
ALLOWANCE OF CLAIMS:
Warrants documented as 210910 through 211025 for County Bills were approved and certified to the County Auditor for payment.
TRAVEL REQUEST:
Kacey Willitzer, Courtview User Conference, Columbus, OH – October 9, 2014
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on September 29, 2014, Warrants numbered 210954 through 211025 in the amount of $41,327.42; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
STATE OF OHIO, OFFICE OF COMMISSIONERS, PAULDING COUNTY PROCLAMATION:
The United Way of Paulding County is working toward becoming a catalyst for community impact and economic empowerment, advancing the common good, and creating opportunities for a better life for all by focusing on the three key building blocks of education, income, and health. The United Way movement creates long lasting community change by addressing the underlying causes of problems that prevent progress in these areas; and the United Way of Paulding County takes responsibility for solicitation and receipt of contributions, and allocates and distributes those funds to partner agencies after proper budget study, using local and national accountability standards; and the United Way of Paulding County promotes efficiency by providing a single means through with contributions can be made to multiple agencies, using cooperative appeal to reduce the expense of raising funds independently; and the United Way of Paulding County’s official annual fund-raising campaign, “Live United…Moving Forward Together’, invites all sectors of society—individuals, businesses, nonprofit organizations, and governments—to create long-term social change that produces health, well-educated and financially stable individuals and families.
Now, therefore, We, the Paulding County Commissioners of Paulding County, Ohio, do hereby proclaim October 6, 2014 United Way of Paulding County Community Kickoff Day.
We urge residents to participate in the fund-raising campaign in support of United Way of Paulding County and its partner agencies, thereby making ours a more caring and compassionate community, where we all “Give. Advocate. Volunteer. LIVE UNITED.”
In Witness Whereof, We have hereunto Subscribed our names and caused the Great Seal of the County of Paulding to be affixed this 29th day of September, Two Thousand and Fourteen.
IN THE MATTER OF PARKING ON THE COURTHOUSE SQUARE:
The Board of County Commissioners does hereby determine that parking on all four sides of the inside of the Courthouse square shall be governed by the Village of Paulding under their Ordinance 961-87 and amended Ordinance 1040-91, and the aforementioned resolution shall supersede any resolutions regarding Courthouse parking in any previous Commissioners’ Journals.
IN THE MATTER OF CREATING A NEW FUND (FUND 255), CREATING NEW REVENUE AND EXPENSE LINE ITEMS, ESTIMATING REVENUE AND APPROPRIATING TO EXPENSE LINES:
A grant entitled Impaired Driver Enforcement Program (IDEP) has been approved for FY 2015; and a new fund must be created with revenue and expense line items to accurately track and account for the grant dollars. Now therefore the Board of County Commissioners does hereby direct the County Auditor to create the IDEP Grant Fund (Fund 255), estimate the revenue, and appropriate to the following expense line items for said fund:
New Fund – Fund 255 IDEP Grant
Revenue Line Item:
255-001-10001 Grant Monies – $0
255-001-99999 Advances In – $15,850.37
Expense Line Item:
255-001-00001 Salaries – $5,842.50
255-001-00002 PERS – $1,057.50
255-001-00003 Medicare – $84.72
255-001-00004 Workers’ Comp – $0
255-001-00005 Education – $0
255-001-00006 Transportation – $0
255-001-99999 Advances Out – $0
IN THE MATTER OF CREATING A NEW FUND (FUND 256), CREATING NEW REVENUE AND EXPENSE LINE ITEMS, ESTIMATING REVENUE AND APPROPRIATING TO EXPENSE LINES:
A grant entitled Selective Traffic Enforcement Program (STEP) has been approved for FY 2015; and a new fund must be created with revenue and expense line items to accurately track and account for the grant dollars. Now therefore the Board of County Commissioners does hereby direct the County Auditor to create the STEP Grant Fund (Fund 256), estimate the revenue, and appropriate to the following expense line items for said fund:
New Fund – Fund 256 STEP Grant
Revenue Line Item:
256-001-10001 Grant Monies – $0
256-001-99999 Advances In – $10,566.92
Expense Line Item:
256-001-00001 Salaries – $2,736.00
256-001-00002 PERS – $495.22
256-001-00003 Medicare – $39.68
256-001-00004 Workers’ Comp – $0
256-001-00005 Education – $0
256-001-00006 Transportation – $0
256-001-99999 Advances Out – $0
IN THE MATTER OF ADVANCING FUNDS TO IDEP GRANT FUND (FUND 255):
The IDEP Grant is a grant from the Ohio Department of Safety to be utilize to assist in reducing traffic related fatal and serious injury crashes in Ohio; and it is necessary to make an advancement from the General Fund to cover expenses until receipt of the grant payment. Now, therefore the Board of County Commissioners does hereby direct the County Auditor to:
ADVANCE: $15,850.37
FROM: 001-001-99999/General Fund/Commissioners/Advances Out
TO: 255-001-99999/IDEP Grant/Advances In
Upon receipt, grant payments will be paid into General Fund/Commissioners/Advances Out (001-001-99999).
IN THE MATTER OF ADVANCING FUNDS TO STEP GRANT FUND (FUND 256):
Tthe STEP Grant is a grant from the Ohio Department of Safety to be utilize to assist in reducing traffic related fatal and serious injury crashes in Ohio; and it is necessary to make an advancement from the General Fund to cover expenses until receipt of the grant payment. Now, therefore the Board of County Commissioners does hereby direct the County Auditor to:
ADVANCE: $10,566.92
FROM: 001-001-99999/General Fund/Commissioners/Advances Out
TO: 256-001-99999/STEP Grant/Advances In
Upon receipt, grant payments will be paid into General Fund/Commissioners/Advances Out (001-001-99999).
IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 001-016):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2014 Annual Appropriation:
001-016-00007/General Fund/Commissioners’ Building and Grounds/Contract Services
AMOUNT: $104,250.00
IN THE MATTER OF AMENDING THE 2014 ANNUAL APPROPRIATION (FUND 182):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2014 Annual Appropriation by appropriating the following in the Capital Improvements Fund (Fund 182):
182-001-00001/Capital Improvements/Capital Improvements
AMOUNT: $144,580.00
IN THE MATTER OF MODIFYING THE 2014 ANNUAL APPROPRIATION (FUND 001-011):
The Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-010-00001/General Fund/Juvenile Court/Salaries-Employees
TO: 001-011-00002/General Fund/Probate Court/Salaries-Employees
AMOUNT: $10,824.00
IN THE MATTER OF MODIFYING THE 2014 ANNUAL APPROPRIATION (FUND 001-017):
The Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-030-00001/General Fund/Insurance/Loss Control/CORSA
TO: 001-017-00010/General Fund/Sheriff/Equipment/Comm
AMOUNT: $8,501.17
IN THE MATTER OF RECEIVING, OPENING, AND AWARDING THE BID FOR THE PAULDING COUNTY COURT/CSEA ANNEX ROOF REPLACEMENT PROJECT:
This 29th day of September, 2014, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the Paulding County Court/CSEA Annex Roof Replacement Project:
Tri-County Roofing & Home Improvement, Inc., 13883 Rd 162, Paulding, OH 45879 – $139,000.00
After review of the aforementioned proposal, Mr. Roy Klopfenstein moved to award the Paulding County Court/CSEA Annex Roof Replacement Project to Tri-County Roofing & Home Improvement, Inc., 13883 Rd 162, Paulding, OH 45879; and the Board of County Commissioners does hereby award the Paulding County Court/CSEA Annex Roof Replacement Project to Tri-County Roofing & Home Improvement, Inc. in the amount of $139,000.00.
IN THE MATTER OF AWARDING THE BID FOR THE FY 2013 VILLAGE OF PAULDING WATERLINE IMPROVEMENT PROJECT (CDBG):
One (1) proposal was received for the FY 2013 Village of Paulding Waterline Improvement Project; and after review of the aforementioned proposal, Maumee Valley Planning Organization and the Village of Paulding have recommended that the project be awarded to Hohenbrink Excavating, LLC, P O Box 1743, Findlay, OH 45839. Now, therefore the Board of County Commissioners does hereby award the FY 2013 Village of Paulding Waterline Improvement Project to Hohenbrink Excavating, LLC, in the amount of $66,246.00, with CDBG funds in the amount of $16,200.00 allocated to the project. Costs above and beyond the $16,200.00 will be the responsibility of the Village of Paulding.
Meeting Notes of Appointments:
Sonya Herber, United Way of Paulding County – Ms. Herber presented flyers reporting the significance of United Way’s presence in Paulding County. She noted the agency is not only utilized for immediate crisis needs, but also pointed out the agency has many ‘partner’ agencies in the county that provide special assistance. Ms. Herber explained the goal this year for Paulding County is to raise $75,00.00. The current year campaign kicked off August 20. Ms. Herber hopes to reach the goal by March, 2015. (See proclamation above)
Phil Jackson, INSBIT; Heather Teegarden and Phil Maag, Metalink – Ms. Teegarden presented Metalink’s quote for fiber optic and phone service for selected county offices. The quote is for a two-year contract. Ms. Teegarden assured the Commissioners the cost would not exceed the quote.
Jared Renollet, Dog Warden – Ms. Renollet met with the Commissioners to update them on the status of the dog kennel. He reported things are ‘running smoothly’. He noted there are currently four dogs at the kennel. Mr. Renollet continues to work hard to rescue and adopt dogs. He reported 234 dogs have been handled so far in 2014, with only eleven euthanizations. Mr. Renollet also noted he is now certified to euthanize and is waiting on the kennel’s license to house the appropriate drugs.
Jason Landers, Paulding County Sheriff; Greg White Mayor of Paulding; and Harry Wiebe, Paulding Village Administrator – Parking around the inside Courthouse square was discussed. (See resolution above)
Fidell Cashero and Wayne Mistiatis, Grunwell-Cashero – The Commissioners walked the exterior of the Courthouse to discuss the additional work Grunwell-Cashero is recommending be done. The north and south basement steps need caulked and surface cement needs repaired. Several unused conduits and anchors in the brick will be removed and repaired. The west door on the main level needs brick replaced at the bottom on the north and south sides of the door. The power washing is underway and cap and caulk colors will blend in with existing.
Brion Hanenkratt, E-911 – Mr. Hanenkratt presented quotes for antennas and a base for the E-911 tower at the fairgrounds. He explained the base unit needs to be narrow-banded.
