This 5th day of November, 2014, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, Fred Pieper, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 211788 through 211863 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:07 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Fred Pieper. All members voting yea.
At 8:39 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on November 3, 2014, Warrant numbered 211787 in the amount of $400.00; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF MODIFYING THE 2014 ANNUAL APPROPRIATION (FUND 001-016):
The Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-030-00001/General Fund/Insurance/Loss Control/CORSA
TO: 001-016-00007/General Fund/Commissioners’ Buildings & Grounds/Contract Services
AMOUNT: $10,000.00
IN THE MATTER OF RECEIVING AND AWARDING QUOTES FOR GENERAL OBLIGATION NOTES:
This 5th day of November, 2014, the Board of County Commissioners received quotes from County banking institutions to borrow funds in the amount of $58,666.68 for the CIC #1:
State Bank & Trust – 1.32%, $785.15
Antwerp Exchange Bank – 2.00%, $1,173.33
First Financial Bank – 1.42%, $1,344.64 (Attorney Documentation Fee $500.00)
A motion was made by Mr. Fred Pieper to accept the quote from State Bank & Trust for a general obligation note at an interest rate of 1.32%, with no penalty for early payment; and the Board of County Commissioners does hereby authorize any two of the three Commissioners to sign the note. The note will be for one (1) year with the Prosecutor’s opinion to be included.
Meeting Notes of Appointments:
Don Foltz, Foltz Insurance – Mr. Foltz and the Commissioners worked on updating the listing of vehicles and buildings insurance by the county through CORSA. He then reviewed the renewal rates for 2015. Mr. Foltz offered to assist in the safety inspections of the buildings to take advantage of CORSA’s reduced rates.
Travis McGarvey, County Engineer – The Commissioners discussed budget with Mr. McGarvey, stating the special funds worksheets will be going out this week. Mr. McGarvey noted his staff are preparing for snow and ice. He reported he has an ample supply of salt for the 2014-2015 winter season. There was a brief discussion on the transition to the new owners of the wind farm to be located along US 114 in Blue Creek and Latty Townships. McGarvey stated he believes the original rental and road agreements remain in effect when there are sales involved.
Jason Landers, Paulding County Sheriff – Sheriff Landers presented quotes for a security system at the old JFS building on Harrison Street. The Commissioners plan to make the building available for file storage for county offices. Two quotes were reviewed. One for surveillance cameras and the other for key/FOB entry.
