This 7th day of January, 2015, the Board of County Commissioners met in regular session with the following members present:
Tony Zartman, Roy Klopfenstein, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS Warrants documented as 213196 through 213246 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION
A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:06 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.
At 8:22 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on January 5, 2015, Warrants numbered 213177 through 213195 in the amount of $16,591.63; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners, Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on January 7, 2015, Warrants numbered 213196 through 213245 in the amount of $40,467.33; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF ACCEPTING A PROPOSAL FOR ENGINEERING SERVICES TO ASSIST IN REPAIRS TO THE DOMED CUPOLA PORTION OF THE COURTHOUSE ROOF
Poggemeyer Design Group, Inc. provides professional engineering services; and Poggemeyer Design Group, Inc. has analyzed the existing conditions of the domed cupola portion of the Paulding County Courthouse roof and has determined repairs are necessary due to moisture-related rot of the supporting timber frame; and Poggemeyer Design Group, Inc. has submitted Proposal #02-2014-2225, quoting the lump sum fee for providing detailed design services at $9,250.00, including reimbursables. Now, therefore the Board of County Commissioners does hereby agree that Poggemeyer Design Group, Inc. provide the engineering services to assist Paulding County with the necessary repairs to the existing structural supports of the domed cupola portion of the Courthouse roof for the lump sum amount of $9,250.00, including reimbursables.
IN THE MATTER OF MAINTENANCE, REPAIR AND IMPROVEMENT OF PAULDING COUNTY ROADS, CULVERTS AND BRIDGES FOR THE YEAR 2015
The Board of County Commissioners has decided that the health, welfare, and safety of the people of Paulding County can best and most efficiently serviced by the “Force Account” in matters pertaining to the construction, reconstruction, improvement, maintenance, or repair of Paulding County roads, bridges, and culverts. Now, therefore the Board of County Commissioners does hereby authorize Travis McGarvey, Paulding County Engineer, to proceed by force account for the maintenance, repair and improvement of county roads, culverts and bridges for the year 2015; and the Board of County Commissioners does hereby authorize the County Engineer to close necessary roads, bridges and culverts for the performance of said force account work pursuant to the Ohio Revised Code, Section 5543.19.
IN THE MATTER OF APPROVAL OF PURCHASES BY PAULDING COUNTY EMA
The Paulding County EMA hosts various meetings, trainings, and exercises throughout the year; and it has been the practice to supply coffee, cold beverages, cups, napkins, and other kitchen supplies; as well as occasional snacks or meals for various meetings, trainings and exercises; and the Board desires to authorize the agency to continue the practice of providing the above-mentioned items for the above-mentioned purposes. Now, therefore the Board of County Commissioners does hereby authorize the purchase of coffee, cold beverages, cups, napkins, kitchen supplies, and occasional snacks or meals for the meetings, trainings and exercises hosted by the Paulding County EMA.
IN THE MATTER OF APPROVAL OF PURCHASES BY PAULDING COUNTY LEPC
The Paulding County Local Emergency Planning Committee (LEPC) hosts various meetings, trainings, exercises, and review requirements throughout the year; and it has been the practice to supply coffee, cold beverages, cups, napkins, and other kitchen supplies; as well as occasional snacks or meals for various meetings, trainings, exercises, and review requirements; and purchase promotional items and/or candy for various functions such as the county fair, parades, etcetera; and the Board desires to authorize the agency to continue the practice of providing the above-mentioned items for the above-mentioned purposes. Now, therefore the Board of County Commissioners does hereby authorize the purchase of coffee, cold beverages, cups, napkins, kitchen supplies, and occasional snacks or meals for the meetings, trainings, exercises, and review requirements; and purchase promotional items and/or candy for various functions such as the county fair, parades, etcetera, hosted by the Paulding County LEPC, with the understanding that these purchases are made under any applicable grants, programs, state, federal or county guidelines.
Meeting Notes of Appointments
• Jason Landers, Sheriff Landers and the Commissioners discussed the full time status of the Dog Warden. It was determined that 40 hours/week is considered full time for the Dog Warden position. These hours coincide with the Sheriff’s Office policy. Sheriff Landers reported the dog kennel is running well. Dog Warden Jared Renollet has done a good job of keeping the kennel clean and the dogs moving. Mr. Landers presented the union contract for the Commissioners’ review and signatures. He then discussed the general maintenance and cleaning of the Sheriff’s Office, which includes snow removal and mowing. The tax-map office provided the Sheriff with a map to determine the property line at the Sheriff’s Office.
• Claudia Fickel, County Auditor – Ms. Fickel presented quotes for getting post cards printed and mailed reminding dog owners to purchase dog tags.
• Ed Bohn, Paulding County EMA – Mr. Bohn presented his 2015 Goals-Projects-Plans for Paulding County EMA. He has identified eight goals, ten projects, and eight plans to complete for the State of Ohio. Mr. Bohn emphasized completion of these goals, projects, and plans is a huge undertaking and will require assistance. His plans are to rely heavily on other area county EMA directors (including state and regional EMA staff), local businesses, and the county’s professional first responders to accomplish his goals. One of Mr. Bohn’s priorities is to work on re-establishing Paulding County’s Mitigation Plan. He hopes to secure grant dollars to hire a professional firm to write the plan. Paulding County’s plan has not been approved since 2010. Mr. Bohn pointed out that once the plan is back in place, he will be able to apply for several grants through the state for the county. Mr. Bohn mentioned the possibility of part time clerical help in the EMA office. He would like to revamp the office to allow adequate work space and to allow for public interaction. Mr. Bohn also plans to begin quarterly meetings with the EMA advisory committee to keep them abreast of EMA activity. Although Mr. Bohn realizes he has put quite a bit on his plate for 2015, he noted it is necessary to set goals so the agency will have a sense of direction. The Commissioners commended Mr. Bohn for his work and dedication and encouraged him to move ahead on his projects and plans for 2015.
