This 12th day of January, 2015, the Board of County Commissioners met in regular session with the following members present:
Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS Warrants documented as 213282 through 213371 for County Bills were approved and certified to the County Auditor for payment.
TRAVEL REQUEST:
• Jonathon Lichty, OSACVSO Winter Quarterly, Dublin, OH – February 26-27, 2015
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on January 5, 2015, Warrants numbered 213284 through 213371 in the amount of $18,276.97; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF THE ORGANIZATION OF THE BOARD OF COUNTY COMMISSIONERS:
The Board of County Commissioners, according to Ohio Revised Code, Section 305.05, does hereby appoint Roy Klopfenstein to serve as Chairman of the Board of County Commissioners for 2015; and the official meeting days of the Board of County Commissioners will be each Monday and Wednesday, excluding holidays, from 8:00 a.m. to the close of business in the Commissioners’ Office in Suite B-1 in the lower level of the Paulding County Courthouse.
IN THE MATTER OF THE ORGANIZATION OF THE BOARD OF COUNTY COMMISSIONERS:
The Board of County Commissioners, according to Ohio Revised Code, Section 305.05, does hereby appoint Tony Zartman to serve as Vice Chairman of the Board of County Commissioners for 2015; and the official meeting days of the Board of County Commissioners will be each Monday and Wednesday, excluding holidays, from 8:00 a.m. to the close of business in the Commissioners’ Office in Suite B-1 in the lower level of the Paulding County Courthouse.
IN THE MATTER OF ADOPTING A HOLIDAY SCHEDULE FOR 2015
The Board of County Commissioners does hereby adopt the following holiday schedule for 2015 and will be closed on said days as follows:
Thursday, January 1, 2015 – New Year’s Day
Monday, January 19, 2015 – Martin Luther King, Jr.
Monday, February 16, 2015 – President’s Day
Friday, April 3, 2015 (close at noon) – Good Friday
Monday, May 25, 2015 – Memorial Day
Friday, July 3, 2015 – Independence Day
Monday, September 7, 2015 – Labor Day
Monday, October 12, 2015 – Columbus Day
Wednesday, November 11, 2015 – Veterans’ Day
Thursday & Friday, November 26 & 27, 2015 – Thanksgiving
Thursday & Friday, December 24 & 25, 2015 – Christmas
IN THE MATTER OF APPOINTMENT OF A TRUSTEE TO THE COURTHOUSE HERITAGE FUND
The Board of County Commissioners does hereby appoint Mr. Mark Holtsberry to serve as the Commissioners’ representative as Trustee for the Courthouse Heritage Fund for a three year term beginning January 1, 2015, and ending December 31, 2017.
IN THE MATTER OF APPOINTMENT TO THE EMA ADVISORY BOARD
The Board of County Commissioners does hereby appoint Mr. Roy Klopfenstein to serve as the Commissioners’ representative on the EMA Advisory Board for the year 2015.
IN THE MATTER OF APPOINTMENT TO THE FAMILY AND CHILDREN FIRST COUNCIL
The Board of County Commissioners does hereby appoint Mr. Mark Holtsberry to serve as the Commissioners’ representative on the Family and Children First Council for the year 2015.
IN THE MATTER OF APPOINTMENT TO THE JOHN PAULDING HISTORICAL SOCIETY BOARD
The Board of County Commissioners does hereby appoint Tony Zartman to serve as the Commissioners’ representative on the John Paulding Historical Society Board for the year 2015.
IN THE MATTER OF APPOINTMENT TO THE PAULDING COUNTY HOMELAND SECURITY ADVISORY COMMITTEE
The Board of County Commissioners does hereby appoint Mr. Roy Klopfenstein to serve as the Commissioners’ representative on the Paulding County Homeland Security Advisory Committee for 2015.
IN THE MATTER OF APPOINTMENT TO THE EXECUTIVE COUNCIL OF MAUMEE VALLEY PLANNING ORGANIZATION (MVPO)
The Board of County Commissioners does hereby appoint Tony Zartman as the Commissioners representative to serve on the Executive Council of the Maumee Valley Planning Organization (MVPO) for a three (3) year term beginning January 1, 2015, and ending December 31, 2017.
IN THE MATTER OF APPOINTMENT TO THE NORTHWEST OHIO COMMUNITY ACTION (NOCAC) BOARD
The Board of County Commissioners does hereby appoint Mr. Mark Holtsberry to serve as the Commissioners’ representative on the Northwest Ohio Community Action Commission (NOCAC) Board for the year 2015.
IN THE MATTER OF APPOINTMENT TO THE AREA OFFICE ON AGING OF NORTHWESTERN OHIO, INC.
The Board of County Commissioners does hereby appoint Mr. Mark Holtsberry to serve as the Commissioners’ representative to the Area Office on Aging of Northwestern Ohio, Inc., for the year 2015.
IN THE MATTER OF UPDATING THE COUNTY RECORDS COMMISSION
Per section 149.38 of the Ohio Revised Code, the county records commission shall be composed of the President of the Board of County Commissioners as chairman, the Prosecuting Attorney, the Auditor, the Recorder, and the Clerk of the Court of Common Pleas. Now, therefore the Board of County Commissioners does hereby recognize and update the Paulding County Records Commission as follows:
Roy Klopfenstein, President of the Board of Paulding County Commissioners
Joseph Burkard, Paulding County Prosecuting Attorney
Claudia Fickel, Paulding County Auditor
Carol Temple, Paulding County Recorder
Ann Pease, Paulding County Clerk of the Court of Common Pleas
IN THE MATTER OF APPOINTMENT TO THE PAULDING COUNTY SENIOR CENTER STEERING COMMITTEE
The Board of County Commissioners does hereby appoint Mr. Mark Holtsberry to serve as the Commissioners’ representative to the Paulding County Senior Center Steering Committee for the year 2015.
IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION (FUND 078)
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation for the following:
FROM: Pay-In #105126
TO: 078-001-00001/Infrastructure Projects/Infrastructure Expenses
AMOUNT: $21,424.07
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009)
The Board of County Commissioners does hereby direct the County Auditor to amend the 2014 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009):
009-001-00040/Engineer-Gas Tax/OPWC Notes
AMOUNT: $.02
The Board of County Commissioners does hereby modify the 2014 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Engineer-Gas Tax Fund (Fund 009):
FROM: 009-001-00023/Engineer-Gas Tax/Other Expenses
TO: 009-001-00039/Engineer-Gas Tax/Ditch Assessments
AMOUNT: $101.00
IN THE MATTER OF DESIGNATING THE OFFICIAL REPRESENTATIVE AND ALTERNATE FOR THE PURPOSE OF VOTING AT THE ANNUAL MEETING OF THE COUNTY COMMISSIONERS’ ASSOCIATION OF OHIO IN 2015
Article IV, Section 6, of the Code of Regulations of the County Commissioners’ Association of Ohio requires each member county to, for the purpose of voting at any annual or special meeting of the Association, designate an Official Representative and Alternate; and the designation of the Official Representative and Alternate for a county organized under the statutory form of county government shall be by resolution of the board of county commissioners; and in designating to Official Representative and Alternate only a member of the board of county commissioners is eligible to be designated as the Official Representative and Alternate. Now, therefore Mr. Roy Klopfenstein is designated as the Official Voting Representative of Paulding County; and Mr. Mark Holtsberry is designated as the Alternate Voting Representative of Paulding County.
Meeting Notes of Appointments
• Gary Derck – Mr. Derck presented FSA paperwork for the Chairman’s signature. He also noted the lime application project has been done. The Commissioners agreed they will have the Prosecuting Attorney draft an amendment to the farm lease to allow the improvement to the ground. Mr. Derck commented the brush along the property line has been taken care of. He also added the winter wheat, although late, looks good. Mr. Derck then presented an intended acre report for the Commissioners’ review. He also discussed crop rotation.
• Jim Langham, Paulding Progress – The Commissioners talked about the re-organization of their office, noting that Roy Klopfenstein was appointed Chairman for 2015 and Tony Zartman is co-Chairman. Chairman Klopfenstein listed a few goals for the Commissioners’ Office in 2015:
1) The Courthouse dome/copula needs internal structural repair. A professional engineering firm has already been secured to start the project.
2) The west sidewalk is in need of repair due to damage from heavy equipment used on last fall’s Courthouse improvement project. The landscaping will also need attention. Both of these project will be on hold until spring.
3) Continue to work on the Harrison Street facility to ready it for County use.
4) Consider various options for the old law library building.
The Commissioners are also excited about a third wind farm project in Paulding County. Northwest Ohio Wind has begun its first phase in the project located in Blue Creek and Latty Townships. Access roads and preparing for turbine bases are already underway. Mr. Langham inquired about the recent decision from Judge DeMuth, extending the Park District Board for an additional ten months. The Commissioners agreed there is a benefit to the County to have an active Park District Board.
• Brion Hanenkratt, E-911 – Mr. Hanenkratt reported possible poor signal strength in the Payne area. Adjustment to the 833 antenna are being made to hopefully remedy this issue.
• Corey Walker, DJFS – Mr. Walker reported the Harrison Street facility is almost empty and ready for County use.
