This 14th day of January, 2015, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 213372 through 213482 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on January 14, 2015, Warrants numbered 213372 through 213480 in the amount of $109,172.04; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
EXECUTIVE SESSION:
A motion was made by Mr. Tony Zartman to go into executive session at 8:03 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.
At 8:18 a.m. all members present agreed to adjourn the executive session and go into regular session.
EXECUTIVE SESSION:
A motion was made by Mr. Tony Zartman to go into executive session at 9:43 a.m. with the Paulding County Court Judge to discuss personnel matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.
At 9:56 a.m. all members present agreed to adjourn the executive session and go into regular session.
Meeting Notes of Appointments:
Jason Landers, Paulding County Sheriff – Sheriff Landers met with the Commissioners for his regularly scheduled appointment. He presented December 2014 and calendar year 2014 reports for the Commissioners’ review. The December report showed a total of 50 inmates serving a total of 704 days in the Putnam County Jail. 2014 total inmates were 414 serving a total of 8,107 days. Sheriff Landers noted Paulding County has paid out $1,548,547.75 in out housing since November 20, 2008. He also reported medical costs billed for 2014 totaled $141,650.31; however, the negotiated rate actually paid was $30,907.36, a savings of $110,742.95. Comparing out housing costs in 2014 to 2013, the Sheriff noted a savings of $94,580.70. This savings was realized due to an agreement on a set annual rate. The agreement is in effect until December 31, 2015. The Commissioners and Sheriff Landers talked about the pros and cons of putting the jail operating levy on the ballot. Sheriff Landers noted, in his opinion, it will always come down to personal preference/opinion versus fiscal responsibility. The Sheriff reported he has quotes to purchase a snow plow to install on the front of one of his trucks. He also noted he was able to negotiate the union contract at his office without a large attorney fee.
Suzanne Rister, County Court Judge – Ms. Rister had questions about the Harrison Street building. The Commissioners noted the internet would be connected soon and they will keep everyone involved abreast of the progress. Ms. Rister requested an executive session to discuss personnel matters (see resolution above).
Claudia Fickel, County Auditor – Ms Fickel discussed the new phones and inquired about an upgrade for her office. The Commissioners will follow-up with Metalink. Ms. Fickel noted she will file for an extension for the County financial statements, due February 28. A local independent accounting firm has been preparing the financial statements. An extension is necessary to allow additional time to complete the work.
Jerry Zielke, PC Economic Development and Travis McGarvey, PC Engineer – The Commissioners presented a report on infrastructure and road project within the County. Mr. McGarvey agreed to complete the report.
Mr. Zielke then presented his December 2014 report. He was excited to announce a Career Op Day at the OSU Extension building on March 24, 2105. Mr. Zielke is spearheading the day. He reported the south end of the OSU Extension building will be used for seminars led by various area college representatives. The remaining portion of the building will be available for area manufacturers and businesses to display employment opportunities in Paulding County. Mr. Zielke hopes to prepare a booklet with area job opportunities and requirements. He is targeting area junior and high school students who desire to return to Paulding County after graduation and college.
Ed Bohn, Paulding County EMA – Mr. Bohn presented his activity report for the first week in January. He and the Commissioners discussed the feasibility of inviting the EMA Advisory Board members to the LEPC meetings. All were in agreement this would be a good idea. Mr. Bohn presented the updated Paulding County Emergency Operations Plan – Basic Plan for the Commissioners’ review. The Commissioners will forward the plan on to the Prosecutor for his review before adopting it. Mr. Bohn noted he could apply for a siren grant through a company (not a government grant). The Commissioners encouraged him to do so. Mr. Bohn also noted he is in the process of readying and equipping the Emergency Operations Center, which is the conference room at the Health Department. He has also filed the SERC/:LEPC grant, which is due February 1. He noted he his request was for $35,000.00; however, his goal is to be awarded more than in previous years. Mr. Bohn noted the criteria for applying for the grant is: 1) County must have an active LEPC; 2) County must have facilities/manufacturers with haz-mat; and; 3) Grant dollars are based on the population of the County. The Commissioners recognized Mr. Bohn for the update and expressed their appreciation for his good work.
Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher presented her Investment Interest report. She noted the estimated revenue from investments for 2014 was $42,000.00. She was pleased to report that actual receipts were $57,634.62. Ms. Wannemacher then reviewed the Total Dollars Invested report as of December 31, 2014. This report delineates the various banks that hold County investments. Ms. Wannemacher presented the 2014-2015 Summary of Charges report showing real estate tax delinquencies, charges, and collections. She also reviewed the Investment Interest report for 2014 which includes a monthly breakdown with estimated totals.
