This 2nd day of September, 2015, the Board of County Commissioners met in regular session with the following members present:
Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 218848 through 218909 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Tony Zartman to go into executive session at 8:04 a.m. with the Paulding County Prosecutor and the Assistant County Prosecutor discuss legal matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.
At 8:38 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF ENTERING INTO A LEASE AGREEMENT WITH DEFIANCE/PAULDING CONSOLIDATED JOB AND FAMILY SERVICES FOR PROPERTY AT 252 DOOLEY DRIVE, PAULDING, OHIO:
The Board of County Commissioners, Paulding, Ohio, own the property at 252 Dooley Drive, Paulding, Ohio, being a part of Outlot 01001 to the Village of Paulding; and the Defiance/Paulding Consolidated Job and Family Services occupy the building on said property for office purposes and purposes related thereto. Now, therefore the Paulding County Commissioners and the Defiance/Paulding Consolidated Job and Family Services entered into a lease agreement for the above-mentioned property and have executed said Lease Agreement on this 2nd day of September, 2015; and said lease agreement is on file at the Paulding County Commissioners’ Office; its term commencing on the 1st day of October, 2015, and ending on the 30th day of September, 2016, unless terminated following the terms provided in the lease agreement.
IN THE MATTER OF ENTERING INTO A MAINTENANCE AGREEMENT WITH P & R COMMUNICATIONS SERVICES, INC., FOR PAULIDNG COUNTY, LTR SYSTEM:
The Board of County Commissioners does hereby enter into a maintenance agreement with P & R Communications Service, Inc., 700 East First Street, Dayton OH 45402, for the Paulding County LTR system, which includes 24/7 onsite infrastructure maintenance, includes service on (2) MTR2000s and (2) Trident Controllers (serviced at a best effort level due to decreasing availability of parts), in the amount of $190.00 per month, for an annual total of $2,280.00; and the Board of County Commissioners does hereby authorize Commissioner Roy Klopfenstein, Chairman of the Paulding County Board of Commissioners, to sign, on behalf of the Board of County Commissioners, the necessary documents specific to the maintenance agreement with P & R Communications Service, Inc.
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 125):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Tax Incentive EZ & CRA Fee Fund (Fund 125):
125-001-00001/Tax Incentive EZ & CRA Fee/Expense
AMOUNT: $4,841.63
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 278):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Schifferly Ditch Fund (Fund 278):
FROM: 278-011-00001/Schifferly Ditch/Contracts
TO: 278-001-00002/Schifferly Ditch/Note Principal
AMOUNT: $2,300.58
IN THE MATTER OF REDUCING THE 2015 ANNUAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby direct the County Auditor to reduce the 2015 Annual Appropriation in the Infrastructure Projects Fund (Fund 078):
Fund/Dept/Acct 078-00100001/Infrastructure Projects/Infrastructure Projects
Current Appropriation – $739,508.27
Change (+or-) – &485,900.80
New Appropriation – $253,607.47
IN THE MATTER OF AWARDING THE BIDS FOR THE ROSEDALE ROAD JOINT DITCH DRAINAGE IMPROVEMENT PROJECT:
This 2nd day of September, 2015, the Joint County Board of Paulding and Defiance County Commissioners met in regular session. Chairman of the Board, Mr. Roy Klopfenstein, called the Joint Board Meeting to order by requesting a roll call, with the following members responding:
Roy Klopfenstein, Thomas Kime (absent), Tony Zartman, Ryan Mack, Mark Holtsberry, Otto Nicely
On July 13, 2015, a Joint County Board of Paulding and Defiance County Commissioners was formed for the purpose of consideration of the Rosedale Road Ditch Drainage Improvement Project; and the 2nd day of September, 2015, being the day advertised in the Paulding Progress, a paper of general circulation within Paulding County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the Rosedale Road Ditch Drainage Improvement Projectt. Now, therefore after review of the bids, the Joint Board of Paulding and Defiance County Commissioners does hereby accept the bid received from Shinninger Surface Drainage, 16158 Bostater Road, Ney, Ohio 43549, in the amount of $23,760.00, contingent on obtaining all the signatures from landowners for the right of way relevant to the project.
Mr. Ryan Mack moved the meeting be adjourned. Mr. Mark Holtsberry seconded the motion. All members present voting aye.
Meeting Notes of Appointments:
Corey Walker, Defiance/Paulding Consolidated JFS – Mr. Walker met with the Commissioners to obtain signatures on the annual lease for the Dooley Drive office (see resolution above).
Brion Hanenkratt and Bob Bennett (P & R Communication Services, Inc.) – Mr. Bennett presented a maintenance proposal for the Paulding County LTR System (see resolution above). He explained the Trident Controllers currently being used are obsolete and there are no replacement parts for them. He noted there are grants available to assist in funding a new system. Mr. Bennett suggested a 2-3 year migration toward updating equipment, to spread the cost.
Travis McGarvey and Aaron Timm, County Engineer – Mr. McGarvey and Mr. Timm met with the Commissioners to discuss the signage at the Eaton Farm. Mr. Timm also presented quotes from Loop Paving for the improvements to the County Annex and Sheriff’s Office parking lots. The Commissioners asked Mr. Timm to move forward and coordinate the two projects. They then discussed the concrete/cement they have been collecting and the possibility of bringing in a crusher so the gravel could be used on various projects. Mr. Timm reported it would cost around $3.00/ton to get it crushed. Mr. McGarvey commented it would probably be used for off roadway projects. A map of the fair grounds was presented with a proposal from the Chamber to place traffic barricades at the west gate and the main gate during the Flat Rock Creek Festival, September 18-20. Discussed the Paulding County Transportation Improvement District and all were in agreement it could benefit the county. A TID will be formed as soon as a District Board of Trustees can be appointed using the Alternative Method, involving a five member board appointed by the Board of Commissioners and one non-voting member appointed by the House of Representatives and Senate. Briefly discussed the ODOT building.
Anita Stechschulte – Ms. Stechschulte met with the Commissioners for an update. She noted she has been working with Ed Bohn, EMA director, on updating the county resource guide. Paulding County’s mitigation plan has been approved at the state level and has been forwarded to the federal level (FEMA in Chicago). She has also been working on the DARE grant. If reinstated, DARE will have a presence in the 5th grades and Kindergartens in all the county school systems. Ms. Stechschulte commented that most grants are applied for in the spring. She also coordinates the conceal/carry program for the Sheriff’s Office.
Ed Bohn, EMA – Mr. Bohn met briefly with the Commissioners to update them on the EMPG matching fund reporting status.
