This 16th day of September, 2015, the Board of County Commissioners met in regular session with the following members present:
Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 219143 through 219207 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Tony Zartman to go into executive session at 8:47 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.
At 9:00 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on September 16, 2015, Warrants numbered 219147 through 219204 in the amount of $6,219.24; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION (FUND 078):
The Board of County Commissioners does hereby authorize and direct the County Auditor to make a Supplemental Appropriation in the Infrastructure Projects Fund (Fund 078) for the following:
FROM: Pay-In #107863
TO: 078-001-10001/Infrastructure Projects/Infrastructure Projects
AMOUNT: $45,104.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 134):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the County Court Special Projects Fund (Fund 134):
134-001-00003/County Court Special Projects/IDIAM
AMOUNT: $5,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 210):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Public Safety Tower Fund (Fund 210):
210-001-00001/Public Safety Tower/Maintenance Expenses
AMOUNT: $10,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 275):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Martin-Snyder Ditch Fund (Fund 275):
275-001-00001/Martin-Snyder Ditch/Contracts
AMOUNT: $9,806.35
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 275)
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Martin-Snyder Ditch Fund (Fund 275):
275-001-99990/Martin-Snyder Ditch/RE Fees
AMOUNT: $46.66
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 276):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Eagle Creek-Wilson Ditch Fund (Fund 276):
276-001-00001/Eagle Creek-Wilson Ditch/Contracts
AMOUNT: $2,852.86
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 277):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Nancy Sunday Ditch Fund (Fund 277):
277-001-00001/Nancy Sunday Ditch/Contracts
AMOUNT: $1,994.02
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 076):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the LEPC Fund (Fund 076):
FROM: 076-001-00013/LEPC/Planning
TO: 076-001-00011/LEPC/Other Expenses
AMOUNT: $400.00
Meeting Notes of Appointments:
Katherine Smith, Ohio Public Defender’s Office, Reimbursement Administrator; Judges Beckman, DeMuth, and Rister; Joe Burkard; and Cindy Peters – The Commissioners held a teleconference with Ms. Smith and the Judges of the Paulding County Courts to discuss indigent defense fees. The Commissioners had revised their indigent defense fee schedule in December of 2012. Ms. Smith explained that our new rates now exceed the State’s rates. Judge Beckman lead the discussion with Ms. Smith as they discussed proper billing procedures. The State reimburses Counties for a percentage of the fees paid to attorneys for indigent defense. Ms. Smith explained there are hourly rates and extraordinary fees. She recommended to 1) complete a one-time entry for our higher rate that the State could keep on file, which would be in effect until the judgeship changes; 2) complete an entry if the fees to over the State cap; or 3) complete an entry every time a bill is presented for reimbursement. Ms. Smith emphasized the importance of reviewing the re-cap reports for allowances. She also stated specialty courts usually are allowed a flat fee and billing is done on a per diem basis. Ms. Smith agreed to forward a sample of the paperwork to Judge Beckman, who will forward it to the other judges.
Tony Burkley, Representative for Ohio House District 82 – Mr. Burkley met briefly with the Commissioners to discuss HB 240 regarding County Coroners.
Phillip Jackson, INSBIT – Mr. Jackson met with the Commissioners to discuss the growing concern over cyber security. With so much being done on computers and the use of the internet, he emphasized the need for precautionary measures. He noted the county does have a Disaster Recovery plan for relocating offices. Mr. Jackson noted it is imperative that computers be shut down at the end of every work day. He also commented on the importance of frequently changing passwords.
Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher presented August 31, 2015, reports. She noted the interest income has exceeded her estimate for 2015. Sales tax was also up from August. Delinquent taxes are at around 8%. Ms. Wannemacher noted there is a 23% charge on delinquent taxes. She has been successful in setting up payment plans for those interested.
Claudia Fickel, County Auditor – Ms. Fickel presented the August sales tax report, the General Fund revenue report, and the General Fund expenses report. She noted sales tax is up, as are General Fund receipts. Ms. Fickel also noted conveyance fees are up. Conveyance fees are currently $4.00 on every $1,000.00 in real estate sales. Ms. Fickel and the Commissioners then discussed County credit cards and how to manage them. She announced the estimated revenue for the 2016 budgets have been distributed, with totals expected by October 14.
Becky Suvar, WMEA – Ms. Suvar met with the Commissioners to update them on the WMEA status. She announced she has drivers that are stepping down and also a couple of groups that will no longer be collecting on Saturdays. Ms. Suvar has made some contacts for replacing these crews. She has been in doing presentations in the schools. Ms. Suvar will be working on her budget in October. She was also excited to announce partnering with WT Grover Hill Elementary on an environmental garden project. Ms. Suvar also is looking forward to attending an environmental law seminar at Defiance. She also announced the glass crusher is up and running.
