This 21st day of September, 2015, the Board of County Commissioners met in regular session with the following members present:
Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 219267 through 219321 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on September 21, 2015, Warrant numbered 219320 in the amount of $240.07; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 034):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the DARE Fund (Fund 034):
034-001-00001/DARE/Wages
AMOUNT: $17,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 034):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the DARE Fund (Fund 034):
034-001-00005/DARE/Fringes
AMOUNT: $3,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 173):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the K-9 Officer Donations Fund (Fund 173):
173-001-00001/K-9 Officer Donations/Expenses
AMOUNT: $1,000.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 001-016):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds:
FROM: 001-030-00001/General Fund/Commissioners’ Buildings & Grounds/CORSA
TO: 001-016-00007/General Fund/Commissioners’ Buildings & Grounds/Contract Services
AMOUNT: $35,000.00
IN THE MATTER OF RESCINDING A SUPPLEMENTAL APPROPRIATION TO THE 2015 ANNUAL APPROPRIATION (FUND 078):
A resolution amending the 2015 Annual Appropriation was passed on September 16, 2015, and is recorded in Journal 54, Page 661; and the resolution was adopted in error and has caused a duplicate General Ledger entry. Now, therefore IT RESOLVED, that the Board of County Commissioners does hereby rescind the resolution in Journal 54, Page 661, dated September 16, 2015, amending the 2015 Annual Appropriation (Fund 078).
Meeting Notes of Appointments:
Claudia Fickel, County Auditor – Ms. Fickel met with the Commissioners to discuss the feasibility of creating new funds to track ditch improvements. She then updated the Commissioners on the 2014 audit and the findings.
Travis McGarvey and Aaron Timm, County Engineer – Mr. Timm presented the bill from Loop Paving for the pavement repair projects done at the Sheriff’s Office and the County Court Annex.
Brion Hanenkratt, 9-1-11; Chris Hanes and Bob Bennett, P & R Communications Service, Inc.; Bill Hanak, PEVS Superintendent; Steve Arnold, WT Superintendent; Martin Miller, Antwerp Superintendent; Travis McGarvey and Aaron Timm, Engineer’s Office – Mr. Hanenkratt opened this meeting by explaining the purpose was to discuss the radio communication system. He noted the current trunking system was put into place 14 years ago with a grant obtained through Paulding County EMA. Mr. Hanenkratt also pointed out how much more advanced technology has gotten since the radios/equipment were purchased. He reported there doesn’t appear to be any grant dollars available to law enforcement for an upgrade; however, he encouraged the superintendents in attendance to search for educational grants. Mr. Hanenkratt further stated the mobile and hand held radio units currently in use are no longer being manufactured and certain repair parts are not available. He noted every entity represented, along with Township Trustees, need to formulate a plan to update. The Sheriff’s Office has already begun to make the transition. Mr. Hanenkratt introduced Mr. Chris Hanes of P&R Communications Services. Mr. Hanes took the floor and further explained the narrow banding from 25 to 12.5 was done in 2013. He said transitioning from analog to digital allows each transmitter to handle twice the radio capabilities. Mr. Hanes suggested a ‘migration’ from current to new over the next two to three years to better distribute the cost over two years of budgets. He also informed the group assembled that P&R will assist with grant searching. Mr. Hanenkratt pointed out the Sheriff’s cruisers already have GPS tracking and asked if that would be a feature the schools may want to consider for their busses. Mr. Bennett stated the current radios have probably 18-24 months of life. The Superintendents from the three county schools reported the number of busses and hand held radios they currently have. Mr. Arnold (WT) asked for a ball-park estimate per radio and Mr. Hanes said a high estimate would be $1,000 for each mobile radio, $800 for each hand held. He also encouraged the entities involved ‘shop around’ for estimates. Mr. Bennett commented there could be savings if ordered in bulk. Commissioner Klopfenstein highly recommended that all entities be on board with one provider to make service and maintenance easier. Mr. Hanes and Mr. Bennett agreed that individual assessments would be in order to have a better understanding the needs of each entity, as well as the use of the radios, in order to provide a more accurate cost.
Phillip Jackson, INSBIT – Mr. Jackson met with the Commissioners to discuss a County cybersecurity policy/plan. They reviewed a model policy from CORSA and made some necessary changes. The policy will be forwarded to the Prosecutor and CORSA for the review
Jerry Zielke, PCED – Mr. Zielke met with the Commissioners to review his July and August, 2015, Director’s Report. He has been very busy, meeting with local business leaders and attending meetings and webinars. He noted several county businesses that are in the process of expanding. Mr. Zielke also presented an accounting for expenses at the SMIC (Small Business Innovation Center) to ready it for office space and conference rooms for new business startups and organization servicing Paulding County. He also reminded the Commissioners of Manufacturing Day at Northwest State Community College on Friday, October 2.
