This 28th day of October, 2015, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS: Warrants documented as 220143 through 220198 for County Bills were approved and certified to the County Auditor for payment. EXECUTIVE SESSION: A motion was made by Mr. Mark Holtsberry to go into executive session at 8:04 a.m. with the Paulding County Prosecuting Attorney to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea. At 8:28 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS: The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on October 26, 2015, Warrant numbered 220117 through 220120 in the amount of $20,743.24; and WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 001-003): The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds: FROM: 001-003-00009/General Fund/County Treasurer/PERS TO: 001-003-00004/General Fund/County Treasurer/Equipment AMOUNT: $215.00
IN THE MATTER OF APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN PUTNAM COUNTY BOARD OF COMMISSIONERS AND THE PAULDING COUNTY BOARD OF COMMISSIONERS FOR PUTNAM COUNTY TO PROVIDE PAULDING COUNTY WITH JAIL-RELATED SERVICED FOR ITS INMATES AND PRISONERS: The Paulding County Jail is currently only a temporary holding facility and said facility is not sufficient for incarceration and care of Paulding County’s long-term prisoners and inmates; and Paulding County long-term inmates and prisoners are currently being housed at the Putnam County Jail; and after reviewing the information the Putnam County Sheriff provided them, the Putnam County Commissioners have presented a Memo Of Understanding (MOU) between themselves and the Paulding County Commissioners for housing said Paulding County prisoners and inmates, specifying the guidelines and fees for 2016 and 2017. Now, therefore the Board of Paulding County Commissioners does hereby agree to and execute by signing the Memo Of Understanding (MOU) with the Putnam County Commissioners for the out housing of Paulding County’s long-term inmates and prisoners, and said MOU is effective for a two-year period beginning January 1, 2016, and ending January 1, 2018, with the understanding that if the Paulding County Jail opens prior to January 1, 2018, the MOU may be altered. Meeting Notes of Appointments • Audit Committee – In attendance for the third quarter Audit Committee meeting were: Joe Burkard, Ann Pease, Carol Temple, Claudia Fickel, Travis McGarvey, and Jason Landers. Claudia distributed and reviewed the following reports: October Sales Tax Revenue, the General Fund Receipts for the third quarter, and the General Fund Expenses for the third quarter. Sales tax continues to be up when compared to the same month in 2014. Comparing sales tax through October, the 2105 average per month is up from 2104 by $12,421.47. General Fund Receipts through the third quarter are also up from 2014 by $71,870.22. General Fund Expenses were $196,008.94 up from third quarter 2014. Prosecuting Attorney Joe Burkard reported his office is running smoothly. The courts are keeping him and his assistant prosecutor busy. Carol Temple noted the Recorder’s Office has seen increased activity from wind farm companies requesting copies of deeds. She anticipates future title work when the sites are selected. Commissioner Zartman added EDP’s Timber Road III, which will be 100 MW and constructed between Payne and Antwerp, recently announced they have sold the energy and are moving forward on the project. Commissioner Klopfenstein noted Northwest Wind is ready to secure the sale of power for their 100 MW project, which would be in Blue Creek and Latty Township. Claudia Fickel was excited to report the recent Auditor’s Sale went very well. Six properties were sold. Travis McGarvey noted the Engineer’s Office was gearing up for winter. Sheriff Landers reported a Memo of Understanding for the out housing of Paulding County’s inmates and prisoners was recently agreed upon between the Paulding County and Putnam County Commissioners. He also encouraged everyone to view the Buckeye State Sheriffs’ video on his website at pauldingohsheriff.com to learn more about the County Sheriffs’ responsibilities and duties. Commissioner Klopfenstein updated the group on personnel changes in the Commissioners’ Office. He also noted they three Commissioners have begun the budgeting process. Sheriff Landers announced he recently had the office alarms checked. Commissioner Holtsberry noted the memorial wall in the rotunda of the Courthouse will be taken down so that updates can be made. He hopes the updates will be completed by Veterans’ Day. Claudia Fickel announced the expense worksheets for the 2016 budget will be distributed on November 16, to be completed and returned to the Auditor’s Office by November 30.
