This 9th day of November, 2015, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk ALLOWANCE OF CLAIMS: Warrants documented as 220365 through 220429 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on November 9, 2015, Warrant numbered 220379 in the amount of $1,044.59; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF CREATING NEW REVENUE AND EXPENSE LINE ITEMS IN FUND 079:
The Board of County Commissioners does hereby direct the County Auditor to create new revenue and expense line items in the Emergency Management Agency Fund (Fund 079): 079-001-10004 EMA/Cost Recovery Revenue – $2,975.01 079-001-00017 EMA/Cost Recovery Expenses – $2,975.01
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 042):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Extension Center Fund (Fund 042): 042-001-00006/Extension Center/Water/Sewer AMOUNT: $200.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 210):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Public Safety Tower Fund (Fund 210): 210-001-00001/Public Safety Tower/Maintenance Expenses AMOUNT: $5,000.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 001-002):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds: FROM: 001-002-00005/General Fund/County Auditor/Contracts/Services TO: 001-002-00018/General Fund/County Auditor/Auditor Sales Expenses AMOUNT: $1,335.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 001-017):
The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds: FROM: 001-017-00004/General Fund/Sheriff/Salaries-Employees, Communications TO: 001-017-00008/General Fund/Sheriff/Sheriff’s Equipment AMOUNT: $12,125.00
Meeting Notes of Appointments
• Joe Burkard, Prosecuting Attorney; and Dr. Joseph Kuhn, Paulding County Coroner – The Commissioners requested a meeting with Mr. Burkard and Dr. Kuhn to discuss the future needs of the Coroner’s position.
• Michelle Kitson, Antwerp Exchange Bank – Ms. Kitson presented paperwork for the CIC note. The Commissioners questioned one of the bank’s required forms pertaining to security on notes. Ms. Kitson noted the compliance officers set the regulations/requirements. She reported she recently attended a compliance seminar addressing security procedures.
• Jim Langham, Paulding Progress; Ann Pease, Clerk of Courts – The Commissioners invited Ms. Pease to join their meeting with Mr. Langham to discuss the Certificate of Title funds and how they may be used. Ms. Pease noted the Certificate of Title Fund was established in 1993 to account for all fees collected by the Clerk of Courts. The Title Office is funded through its special fund. Ms. Pease noted that should there be a surplus in the Certificate of Title Fund, it may be used for other County purposes. Ms. Pease and the Commissioners emphasized the importance of having a DARE program in the County school systems. They recognize the effects drug use has on the family unit and society as a whole. The Paulding County Sheriff and the Commissioners have discussed the importance of re-establishing the DARE program in Paulding County. Performing her duties as Clerk of Courts, Ms. Pease sees the need for a DARE program, as she estimates 80% of the Common Pleas Court cases are drug-related. The Sheriff has assigned Deputy Nick Mendez to be Paulding County’s DARE officer. Ms. Pease is excited to be able to provide the funding for a DARE vehicle, using the accumulated surplus in the Title Office Fund. The Sheriff’s Office will see that the vehicle has the appropriate supplies and outside markings. The Commissioners applaud everyone involved in reinstating the DARE program in Paulding County.
• Marsha Yeutter, Senior Center – Ms. Yeutter met with the Commissioners to discuss budgetary issues in lieu of the increased health insurance costs. The Commissioners noted she doesn’t necessarily have to follow the Commissioners’ protocol for General Fund employees. As an independent entity, Ms. Yeutter and her board may set their own procedures and policies.
• Aaron Timm, Engineer’s Office; Linda Hodges and Damien Morales, Park District Board – Mr. Timm provided copies of the program guidance summary regarding Ohio’s Scenic Byway. He reviewed the steps to becoming a Byway, which are: 1) Eligibility; 2) Designation; 3) Implementation/Program Criteria. Mr. Morales stated the Park District Board is aware of the criteria necessary to establish a Byway and they are ready to follow through.
• Ed Bohn, PCEMA – Mr. Bohn announced there is only one more ‘hurdle’ to overcome and litigation will be approved for 2016. He also reported reimbursement from the State resulting from the truck accident on US 637 will be coming soon. Mr. Bohn noted he has the breakdown for the entities that will be getting reimbursed for supplies used when responding to the accident. He also reported he has met the new Red Cross director for Van Wert. The regional disaster Red Cross director has resigned and the four-county director will be the interim for Paulding County until a new director for our region is hired. Mr. Bohn presented a pamphlet sample from the Defiance and Van Wert EMAs to use as a model for the Paulding County LEPC brochure.
• Jim Munger, McDonald’s Design and Building – Mr. Munger reported additional dome issues. He noted there are possible ‘sealing’ issues, stating he could see daylight through the roof. The Commissioners will look at the area.
• Brenda Crawford, Jan Commers, and Linda Weidenhamer, Board of Elections – Ms. Crawford reported the new poll pads were used for the recent election. She noted every precinct reported positive results. Twenty poll pads were purchased recently, with funding assistance at 85% of cost from the state. They were purchased from Knowink for a total cost of $27,700 (20 poll pads at $1,300.00 each and networking equipment at $1,700.00). Additional charges from TRIAD Governmental Systems, Inc. for the electronic poll file creation and the installation/training were also incurred in the amount of $4,200.00. Ms. Crawford also noted the NCOA (National Change of Address) is now required every year. She also listed several other expenses (new door, dehumidifier, and printer) that effected the Board of Elections’ 2015 budget. Ms. Crawford noted voter turnout was a little above 50% of registered voters, which is higher than usual.
