This 18th day of November, 2015, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk
ALLOWANCE OF CLAIMS: Warrants documented as 220625 through 220711 for County Bills were approved and certified to the County Auditor for payment.
TRAVEL REQUEST • Sandee Buffington, Toledo District Meeting, Findlay, OH – December 4, 2015
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS: The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on November 16, 2015, Warrants numbered 220516 through 220623 in the amount of $73,302.56; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS: The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claim on November 18, 2015, Warrants numbered 220646 through 220708 in the amount of $33,738.97; and it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 001-001): The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following: 001-001-00008/General Fund/Commissioners/Other Expenses AMOUNT: $19,430.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 003): The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Health Department Fund (Fund 003): 003-001-00002/Health Department/Supplies AMOUNT: $21,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009): The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009): 009-001-00007/Engineer-Gas Tax/Materials AMOUNT: $55,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009): The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009): 009-001-00008/Engineer-Gas Tax/Equipment AMOUNT: $7,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009): The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009): 009-001-00010/Engineer-Gas Tax/Insurance AMOUNT: $26,100.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 009): The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Engineer-Gas Tax Fund (Fund 009): 009-001-00017/Engineer-Gas Tax/Materials AMOUNT: $5,000.00
IN THE MATTER OF AMENDING THE 2015 ANNUAL APPROPRIATION (FUND 283): The Board of County Commissioners does hereby direct the County Auditor to amend the 2015 Annual Appropriation by appropriating the following in the Rosedale Road Ditch Fund (Fund 283): 283-001-00001/Rosedale Road Ditch/Contracts AMOUNT: $1,760.00
IN THE MATTER OF MODIFYING THE 2015 ANNUAL APPROPRIATION (FUND 210): The Board of County Commissioners does hereby modify the 2015 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Public Safety Tower Fund (Fund 210): FROM: 210-001-00003/Public Safety Tower/Other Expenses TO: 210-001-00001/Public Safety Tower/Maintenance Expenses AMOUNT: $3,660.00
Meeting Notes of Appointments: • Ed Bohn, Paulding County EMA – Mr. Bohn announced that Christmas for Kids has begun. He was stationed around the Courthouse square on Monday, November 16. Mr. Bohn also reported he will be examining the LEPC fund to determine if any funds can be transferred to the EMA fund. He provided a rundown of LECP expenditures since 2012 and what is projected for 2016 and also a quick review of what the funds may be used for. Mr. Bohn noted the Haz Mat Fund (092) may be utilized to reimburse local first responders for supplies used for clean up of hazardous spills. Dollars to replenish the fund are available from the state EMA when the appropriate paperwork is completed. • Brion Hanenkratt, E-911 – Mr. Hanenkratt presented a bill from P & R Communication Services for the upgrades on the communication system. He reported radios are working better than they ever have, noting there will always be weak areas in the county. Mr. Hanenkratt added that all three county school systems have been contacted about upgrading their equipment as well. Mr. Hanenkratt will be providing quotes to the schools for radios from P & R Communication Services; however, he emphasized a different vendor may be used if the schools so chose. • Board of Elections – Brenda Crawford, Jan Commers, Stan Harmon, David Cline, Linda Weidenhamer, and Bob Burkley – Ms. Crawford presented an agreement from the Secretary of State to install wiring in the BOE building. Mr. Cline then led the discussion with the Commissioners regarding the BOE’s 2016 budget expenses worksheet. He noted that 2016 is a presidential election year and the BOE would no doubt not be able to meet the dollar amount the Commissioners had appropriated. Ms. Crawford reported positive results from having used the poll pads during the November 2015 election. She also informed the Commissioners there is legislature pending which would require another early voting location. Ms. Crawford expressed her concern about the added cost to their department (should this legislature pass through) with staffing and location expenses. Commissioner Zartman explained the process by which the appropriations are decided. He noted the Commissioners work from the estimated revenue provided to them from the Budget Commission (consisting of the Prosecutor, the Auditor, and the Treasurer). Mr. Cline noted the BOE worked diligently in providing a ‘true’ budget. The Commissioners noted the BOE’s appropriations were increased in lieu of the 2016 presidential election year and related added expenses. Mr. Cline further explained that office equipment and furniture need to be updated. • The Commissioners attended a reorganizational meeting of the Community Corrections Act Planning Board at the County Court Probation office. In attendance were: Tony Zartman, Roy Klopfenstein, and Mark Holtsberry (Commissioners); George Clemens, Keith Turvy, Lisa Recker, Vicki Lammerson, Angel Pease, Kim Sutton, John DeMuith, Jay Turnbull, Jeremy Johnson, and Nola Ginter. Judge Rister explained the function of the Board, noting they will be meeting, at a minimum, of twice a year. She noted those in attendance were invited per statute. Board members will serve a four-year term. Ms. Rister noted personnel changes and introduced Jay Turnbull, Probation Officer; and Jeremy Johnson, Bailiff, EMHA Supervisor, and SCRAM coordinator. Jeremy Johnson was asked to present the Probation Department’s grant mid-year report (July 1, 2105 through November 1, 2015). He highlighted several portions of the report, noting a total of 56 offenders were taking onto the probation program so far for the 2015-16 grant year. Mr. Johnson also noted the Probation Office completed 26 Pre-Sentence Investigations, which is submitted to the Court with a recommendation for sentencing. The Probation Office had a total of 1,083 appointments/contacts since July 1, 2105, with a total of 309 offenders on Supervised Probation. Mr. Johnson reviewed the various programs completed by defendants and also noted 508.75 hours of community service performed by probationers, totaling $4,120.88 (minimum wage/hour) of financial savings to various community service sites. Restitution, court costs, and child support totals were reviewed. Mr. Johnson educated the group on the advantages of the Electronic Home Monitoring (EMHA) Program, noting seven probationers have completed the program, saving the county $22,995.00 in incarceration costs. Ten cases have used the SCRAM Unit, with nine completing the program successfully. Judge Rister commented several SCRAM probationers have requested to be extended beyond their recommended time (as self pay), noting better accountability. Mr. Johnson noted that most probationers have ties to Paulding County and many have expressed thanks for a second chance. He also noted the good working relationship with Paulding County Child Support Enforcement Agency in collecting child support payments from probationers. Mr. Johnson briefly explained that probationers may ‘buy out’ their community service hours if they are employed. Probationers may chose the approved community service site and pay minimum wage for the number of hours they have been assigned. Mr. Turnbull noted the excellent working relationship among the County Prosecutor’s Office and local law enforcement. Joe Burkard noted Paulding County’s probation officers have a high volume of probationers (above the state average). Mr. Turvy, TRI-County ADAMHS Board Director, noted Paulding County has been very pro-active in developing an effective probation department. Ms. Sutton remarked the department’s services are very important to the community. • David Cline, Sheriff’s Office – Mr. Cline presented a report on the HVAC improvements at the Sheriff’s Office. He noted significant savings and was appreciative of the assistance in identifying the problem.
