This 6th day of April, 2016, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk Absent: Roy Klopfenstein
ALLOWANCE OF CLAIMS:
Warrants documented as 223802 through 223865 for County Bills were approved and certified to the County Auditor for payment.
EXECUTIVE SESSION:
A motion was made by Mr. Mark Holtsberry to go into executive session at 8:07 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 8:33 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS:
The Paulding County Auditor has certified the following “Then and Now” purchase order numbers and payments included in the Allowance of Claims on April 6, 2016, Warrants numbered 223851 through 223865 in the amount of $682.72; and It is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and Pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners. Now, therefore The Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and It is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2016 ANNUAL APPROPRIATION (FUND 196):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2016 Annual Appropriation by appropriating the following in the Wellness Grant Fund (Fund 196), to-wit; 196-001-00004/Wellness Grant/Workers’ Comp: AMOUNT: $30.03
IN THE MATTER OF AMENDING THE 2016 ANNUAL APPROPRIATION (FUND 254):
The Board of County Commissioners does hereby direct the County Auditor to amend the 2016 Annual Appropriation by appropriating the following in the Professional Training Fund (Fund 254), to-wit; 254-001-00002/Professional Training/Tuition Costs; AMOUNT: $560.00
IN THE MATTER OF AWARDING BID FOR THE 2016 JOINT TOWNSHIP CHIP SEAL PROJECT:
On April 4, 2016, one bid was received for the 2016 Joint Township Chip Seal Project; and After review of the aforementioned bid, Travis McGarvey, Paulding County Engineer, has recommended that the project be awarded to Ward Construction Co. Now, therefore The Board of County Commissioners does hereby award the 2016 Joint Township Chip Seal Project to Ward Construction Co., in the amount of $273,718.30.
IN THE MATTER OF ENTERING INTO A BUSINESS ASSOCIATE AGREEMENT:
The Paulding County Commissioners has a Service Agreement with the Area Office on Aging of Northwestern Ohio, Inc. to provide certain functions, activities, and services to Paulding County residents through the Paulding County Senior Center; and it is necessary, for the care and well-being of the residents served, to share certain information that is confidential and must be afforded special treatment and protection pursuant to the Health Insurance Portability and Accountability Act (“HIPAA”) of 1996. Now, therefore
The Board of County Commissioners does hereby enter into a Business Associate Agreement with the Area Office on Aging of Northwestern Ohio, Inc., a copy of which will be filed at the Paulding County Senior Center.
Meeting Notes of Appointments:
• Emergency Preparedness Meeting – In attendance were; Lou Ann Wannemacher, Carol Temple, Ann Pease, Lynn Vance, Claudia Fickel, Ed Bohn, John DeMuth, Katie Sunday – Mr. Bohn distributed a draft of the Courthouse and County Court Annex emergency and evacuation plan. Several changes were suggested. Mr. Bohn agreed to edit the plan addressing the concerns of the group. When the plan is updated and approved, the Commissioners will provide evacuation maps to be displayed in each office. Mr. Bohn announced there will be fire extinguisher training later this year.
• Mark Rassman and Rick Grimes – Mr. Rassman met with the Commissioners to express his desire to construct a prayer park in Emerald Township at the corner of Rd 133 and SR 111. The Commissioners advised Mr. Rassman to consult with an attorney to move forward. The small parcel is the former site of the Emerald Mission Church and part of the Fred Fricke Trust.
• Ed Bohn, EMA Director – Mr. Bohn noted he will be attending a meeting in Columbus next week. He also reported notification of a $7,830.00 grant. LEPC dollars will be used to match this grant and it will be used to fund a comprehensive haz-mat traffic study for Paulding County. Mr. Bohn listed several roadways and intersections of concern. He also reported Paulding County has 28 facilities handling hazardous materials. The facilities are required to report disposal procedures. Mr. Bohn reminded the Commissioners of two training sessions Paulding EMA will be hosting. On April 4, Ohio Gas will present training on residential usage and on May 5, a four-county pipeline seminar is scheduled. Mr. Bohn reported Phil Wells continues to work on emergency shelter agreements. No back-up generators are necessary for these shelters. LEPC has received approval for an exercise site at the wind farm lay-down yard at Rd 60 and SR 49. Mr. Bohn presented two press releases that will be in the paper next week. The press releases will address grant awards and the new trailer for first responders.
• Ramon Montes, Koorsen, Fire and Security – Mr. Montes presented options for a fire alarm system in the Courthouse. He noted that Ohio has very strict rules and regulations. He will draw up a quote and follow-up in a few weeks.
