Paulding County Commissioners Meeting minutes

Paulding County Commissioners meeting minutes 1/10/18

This 10th day of January, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry, and Cindy Peters, Clerk

ALLOWANCE OF CLAIMS

Warrants documented as 239052 through 239137 for County Bills were approved and certified to the County Auditor for payment.

EXECUTIVE SESSION

A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:15 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.

At 8:28 a.m. all members present agreed to adjourn the executive session and go into regular session.

TRAVEL REQUEST

• Travis McGarvey, CCEO Conference, Columbus, OH – February 8-9, 2018

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on January 3, 2018, Warrants numbered 238826 through 238860 in the amount of $113,607.37; and

WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on January 8, 2018, Warrants numbered 238903 through 239049 in the amount of $317,816.53; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF ENTERING INTO A CONTRACT/AGREEMENT WITH ERIE RECYCLING

WHEREAS, the Paulding County Waste Management and Education Awareness (PCWMEA) is under the direct supervision of the Paulding County Commissioners; and

WHEREAS, the PCWMEA program is in need of a facility to unload and accept materials to be recycled; and

WHEREAS, Erie Recycling of Antwerp, Ohio, shall make its facility available to PCWMEA, twenty-four hours a day, seven days a week, to unload and accept materials to be recycled; and

WHEREAS, compensation terms are included in the contract/agreement which is on file at the PCWMEA office and the Paulding County Commissioners’ Office, now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby enter into a contract/agreement with Robby L. Gerken, dba Erie Recycling of Antwerp, Ohio, to unload and accept materials from PCWMEA for recycling; and be it further

RESOLVED, that the term of said Contract/Agreement shall commence on January 1, 2018, and end on December 31, 2018, unless earlier terminated, written notice from either party 60 days prior to the date of termination; and be it further

RESOLVED, that the term of said Contract/Agreement between PCBC and Erie Recycling will be at the rate of $2,083.00 per month.

IN THE MATTER OF MAINTENANCE, REPAIR AND IMPROVEMENT OF PAULDING COUNTY ROADS, CULVERTS AND BRIDGES FOR THE YEAR 2018

WHEREAS, the Board of County Commissioners has decided that the health, welfare, and safety of the people of Paulding County can best and most efficiently be serviced by the “Force Account” in matters pertaining to the construction, reconstruction, improvement, maintenance, or repair of Paulding County roads, bridges, and culverts; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize Travis McGarvey, Paulding County Engineer, to proceed by force account for the maintenance, repair and improvement of county roads, culverts and bridges for the year 2018; and

BE IT FURTHER RESOLVED, that the Board of County Commissioners does hereby authorize the County Engineer to close necessary roads, bridges and culverts for the performance of said force account work pursuant to the Ohio Revised Code, Section 5543.19.

IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078)

BE IT RESOLVED, that the Paulding County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Infrastructure Projects Fund (Fund 078); to-wit: FROM: Pay-in #116686 TO: 078-001-00001/Infrastructure Projects/Infrastructure Expenses AMOUNT: $35,278.85

IN THE MATTER OF APPOINTMENT OF A TRUSTEE TO THE COURTHOUSE HERITAGE FUND

BE IT RESOLVED, that the Board of County Commissioners does hereby reappoint Mr. Mark Holtsberry to serve as the Commissioners’ representative as Trustee for the Courthouse Heritage Fund for a three year term beginning January 1, 2018, and ending December 31, 2020.

IN THE MATTER OF APPOINTMENT TO THE EXECUTIVE COUNCIL OF MAUMEE VALLEY PLANNING ORGANIZATION (MVPO)

BE IT RESOLVED, that the Board of County Commissioners does hereby appoint Tony Zartman as the Commissioners representative to serve on the Executive Council of the Maumee Valley Planning Organization (MVPO) for a three (3) year term beginning January 1, 2018, and ending December 31, 2020.

**MISSED RESOLUTION FROM DECEMBER 20, 2017

IN THE MATTER OF MILEAGE REIMBURSEMENT FOR COUNTY EMPLOYEES USING THEIR PERSONAL CAR FOR COUNTY BUSINESS FOR CALENDAR YEAR 2018

This 20th day of December, 2017, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk

WHEREAS, various Paulding County elected officials and employees are occasionally required to use their own vehicles for business travel; and

WHEREAS, the 2018 policy of the Paulding County Commissioners is to reimburse individuals who have obtained prior authorization for such travel, and

WHEREAS, Section XXII County Property, B. Vehicles, page 31, of the Personnel Policy Manual adopted on December 20, 2012, reads “Employees using their personal motor vehicle shall be reimbursed for the miles traveled at a rate determined by the County Commissioners’; and

WHEREAS, the Paulding County Commissioners will follow the Internal Revenue Service’s optional standard mileage rates used to calculate the deductible costs of operating an automobile for business; and

WHEREAS, on December 14, 2017, the IRS announced that beginning on January 1, 2018, the standard mileage rate for the use of a car, van, pickup or panel truck will be fifty-four and 5/10 cents ($0.545) per mile for business miles driven; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby establish the calendar year 2018 County employee reimbursement mileage rate at fifty-four and 5/10 cents ($0.545) per mile for prior approved business miles traveled.

Meeting Notes of Appointments

• Jason Landers, Paulding County Sheriff – Sheriff Landers presented the jail report to the Commissioners for the month ending December 31, 2017 prepared by Captain K.W. Leatherman, Jail Administrator. There were 52 Male inmates / Days served = 606 and 15 Female inmates / Days served = 200 for a total days served of 806 days. Total inmates held = 67. Average inmates per day = 26 with 19.5 average being male and 6.5 average being female. The average stay was 12 with 11.6 being male and 13.3 average stay being female. Total meals served for the month was 2,128. Yearend jail statistics for 2017 Prisoners booked between 06/08/17-12/31/17 for a total of 207 calendar days were as follows: Total inmates booked = 331 with 253 being male and 78 female with the average at 1.5 booked per day. There were 6111 days served with 253 of those male for 4670 days and 78 female inmates with 1441 days served. The average inmates held per day was 29.5 and the average stay was 18.4 days. Total meals served in 2017 were $13,645 meals. Sheriff Landers also discussed that he reviewed the Dog Warden’s budget with the Dog Warden.

• Ed Bohn, EMA Director- Mr. Bohn met with the Commissioners and announced that there were not any major incidents in Paulding County reported due to inclement weather as of this date. Mr. Bohn commented that he was ready to submit the grant application for the MARCS radios he has been working on for the Homeland Security Special Projects grant of $161,487.85 for 6 additional MARCS mobiles, 22 portables and 21 vehicle repeaters. EMA recently received a cost recovery check from the insurance company from the semi accident on 24 East of 127 on Sept. 6th of 2017.

• Becky Suvar, WMEA – Ms. Suvar presented an agreement between Payne village and WMEA for a portable potty for their recycle location in Payne village. Ms. Suvar updated the Commissioners regarding the van needing some maintenance and her minor slide off on the icy roads. No damage was done to the vehicle and minor damage to a residential yard.

Elected Officials’ Luncheon

The following were present at an elected officials’ luncheon: Ann Pease, Lou Ann Wannemacher, Joe Burkard, Michael Wehrkamp, Tony Zartman, Roy Klopfenstein, Mark Holtsberry, Tiffany Beckman, Claudia Fickel, Carol Temple, and Cindy Peters.

• Roy Klopfenstein, Commissioner – Mr. Klopfenstein shared the reorganization of the Commissioners’ office with the new chairman being Commissioner Zartman. The Commissioners have hired Ira Good for the cleaning position that had been advertised. He will begin on January 16, 2018 with a revised list of job responsibilities.The Commissioners will approve any additional help before access is granted. The position is a trial basis contract for 3 months.

• Mark Holtsberry, Commissioner – Mr. Holtsberry informed the group that he is working with Carol Temple updating Veterans stones and that he has turned in his petition of signatures for re-election.

• Joe Burkard – Mr. Burkard reported that cases continue to escalate and he doesn’t see an end to it. We’re still doing our job, but it’s different than it was ten years ago. County Court has hit 5000 traffic citations. When County Court goes full time, it will be called Paulding County Municipal Court.

• Ann Pease, Clerk of Courts – Ms. Pease noted her office staff members are continuing to be busy scanning cases. Cases are now available back to 2009. Ms. Pease showed appreciation that her staff did a great job, during her brief absence. The title office is not as busy this time of year, so if another office needs assistance with answering phones or greeting people, let her know in advance and she’ll see if she can accommodate.

• Lou Ann Wannemacher, County Treasurer – Ms. Wannemacher mentioned that her office is busy collecting taxes. The last day to pay is February 7, 2018. A lot of people this year are paying for the full year. She commented that investments too are going well. Ms. Wannemacher asked if anyone had an extra or newer computer that she can use in replacement of what she currently has.

• Claudia Fickel, County Auditor – Ms. Fickel announced that her office continues to be busy. The accountants want financial information as soon as possible. Dog tags are available through the end of January. CAUV application renewals are going out.

• Michael Wehrkamp, Juvenile/Probate Judge – Mr. Wehrkamp said he has applied for a $123,000 grant from the Supreme Court for computer updates and is hopeful that he will get that grant money. We’re on going to have “life without drugs” program.

• Tiffany Beckman, Common Pleas Judge – Ms. Beckman reported that she attended the Ohio Main Street Downtown Revitalization meeting and it was very well attended with over 60 people in attendance and asked everyone to support that program if they can.

The next scheduled Elected Officials’ Luncheon is Wednesday, March 14, 2018.

PAULDING COUNTY COMMISSIONERS MEETING MINUTES 12/18/17

This 18th day of December, 2017, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk

ALLOWANCE OF CLAIMS

Warrants documented as 238521 through 238640 for County Bills were approved and certified to the County Auditor for payment.

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on December 6, 2017, Warrants numbered 238205 through 238255 in the amount of $13,262.69; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on December 13, 2017, Warrants numbered 238322 through 238515 in the amount of $116,802.67; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078)

BE IT RESOLVED, that the Paulding County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Infrastructure Projects Fund (Fund 078); to-wit: FROM: Pay-in #116449 TO: 078-001-00001/Infrastructure Projects/Infrastructure Expenses AMOUNT: $1,960.00

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 001-010)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds; to-wit; FROM: 001-010-00001/General Fund/Juvenile Court/Salaries-Employees TO: 001-010-00014/General Fund/Juvenile Court/Appointed Counsel AMOUNT: $3,000.00

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 013)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Ditch Maintenance – SWCD Fund (Fund 013); to-wit; FROM: 001-013-00010/Ditch Maintenance – SWCD/Workers’ Comp TO: 001-013-00011/Ditch Maintenance – SWCD/Other Expenses AMOUNT: $589.75

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 134)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the County Court Special Projects Fund (Fund 134); to-wit; FROM: 134-001-00001/County Court Special Projects/Other Expenses TO: 134-001-00002/County Court Special Projects/Payroll Expenses AMOUNT: $2,000.00

IN THE MATTER OF CONFIRMING PAULDING COUNTY VISION BOARD MEMBERS

BE IT RESOLVED, that the Board of County Commissioners have evaluated and do confirm the following members of the Paulding County Vision Board, to-wit: Mikayla Pieper (Paulding Chamber), John Daeger, (Broughton), Ryan Mapes, (Paulding), Joe Barker (PauldingTownships), John Moon (Grover Hill), and Sara Keeran (Antwerp).

IN THE MATTER OF ENTERING INTO AN AGREEMENT WITH DIETARY SOLUTION, INC. TO PROVIDE DIETARY CONSULTING SERVICES FOR PAULDING COUNTY SENIOR CENTER

BE IT RESOLVED, that the Board of County Commissioners does hereby enter into an agreement with Dietary Solutions, Inc., 171 Green Meadows Drive South, Lewis Center, Ohio 43035, to provide dietary consulting services for the Paulding County Senior Center, located at 401 E. Jackson Street, Paulding, Ohio 45879; and be it

FURTHER RESOLVED, said agreement will be for one (1) year beginning December 1, 2017, with the option to renew for sequential one (1) year terms at the rate of $45.00 per hour; and be it further

RESOLVED, that the Board of County Commissioners does also agree to the terms in the Business Associate Agreement between Dietary Solutions, Inc., and the Paulding County Senior Center, signed on this 18th day of December, 2017.

Meeting Notes of Appointments

Doug Smith, Account Manager, IAP Government Services Group – Mr. Smith introduced himself and explained IAP as a third party administrator program, offering facility maintenance, repair, and construction project management services for local government entities. IAP holds a contract with the state effective through 2024. IAP services are free to local government entities until a contractor is selected. A fee of 8 1/2% of the project cost will be collected as IAP then manages the project to its completion. Mr. Smith estimated 50% of local government projects reach the point of utilizing IAP for the duration and completion of the project. He encouraged the Commissioners to consider utilizing IAP’s services for future projects.

Senator Rob McColley – Mr. McColley was appointed as Ohio Senator to fill former Senator Hite’s seat. Mr. McColley lives in Napoleon with his wife and three children. He practiced law before being elected to the Ohio House of Representatives. Senator McColley met with the Commissioners, Sheriff Jason Landers, and EMA Director Ed Bohn to discuss the state of Paulding County. Commissioner Klopfenstein began the discussion by emphasizing Paulding County is not a county where political party issues are an obstacle. He noted all elected officials work together for the benefit of county residents. Mr. Klopfenstein introduced Paulding County’s EMA director and informed Mr. McColley that Mr. Bohn has applied to the state for a capital budget grant to build an EMA facility. The proposed facility would house the EMA office, which is currently housed in a small office in the OSU Extension building, and would allow for additional space for EMA equipment and an EOP. Mr. McColley noted a decision on the capital grant dollar awards will be announced in February, 2018. Discussion then focused on the voting machines. Paulding County’s voting machines need replacing. The last update was funded 85% by the state and 15% by the county. The Commissioners noted precincts have been consolidated and all have electronic poll books (EPB). Poll workers reported the EPBs have made elections run much smoother. The equipment has served well for several years, but now is inadequate and needs replaced. Wind energy and turbine set-back regulations were the next topic for discussion. Commissioner Klopfenstein stated Paulding County welcomes wind farm development. He also noted that the new set-back regulations are prohibiting the further development of wind farms. Senator McColley agreed that set-back footage should be reduced back to the original distance. He added that wind farm development needs to have local ‘blessing’/approval and that local government should have control of its own wind ‘industry’. Commissioner Klopfenstein stated when the set-back issue is resolved, the rest will take care of itself. He stressed the fact that PILOT for the Paulding County wind farms have helped to offset the reduction in LGF and the Medicaid sales tax cut. Sheriff Jason Landers reported the wind farm revenue has been beneficial for the E-911 and jail levies. The PILOT has also increased the General Fund, which has enabled the Commissioners to appropriate dollars for the DARE program and a drug investigator. Sheriff Landers is very grateful for this additional funding and considers it vital to his operation as his office continues to battle the county’s drug abuse issues. He believes if the set-back distance is amended, wind farm companies will want to expand, resulting in additional PILOT revenue for the county. Mr. Landers then talked about the MARCS radio system, explaining there have been several occasions when the county needed assistance and there were communication barriers with the current radio system. Sheriff Landers briefly talked about the violent offender registration. Senator McColley noted it would be used primarily for law enforcement. He said it will make a nice investigative tool for the Sheriff Offices and other law enforcement agencies. Mr. McColley and the Commissioners agreed to keep the line of communication open.

Paulding County Commissioners meeting minutes 12/18/17

This 18th day of December, 2017, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry, and Nola Ginter, Clerk

ALLOWANCE OF CLAIMS

Warrants documented as 238521 through 238640 for County Bills were approved and certified to the County Auditor for payment.

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078)

BE IT RESOLVED, that the Paulding County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Infrastructure Projects Fund (Fund 078); to-wit: FROM: Pay-in #116449 TO: 078-001-00001/Infrastructure Projects/Infrastructure Expenses AMOUNT: $1,960.00

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 001-010)

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 013)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Ditch Maintenance-SWCD Fund (Fund 013); to-wit; FROM:001-013-00010/Ditch Maintenance-SWCD/Workers’ Comp TO: 001-013-00011/Ditch Maintenance-SWCD/Other Expenses AMOUNT: $589.75

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 134)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the County Court Special Projects Fund (Fund 134); to-wit; FROM: 134-001-00001/County Court Special Projects/Other Expenses TO:134-001-00002/County Court Special Projects/Payroll Expenses AMOUNT: $2,000.00

IN THE MATTER OF CONFIRMING PAULDING COUNTY VISION BOARD MEMBERS

BE IT RESOLVED, that the Board of County Commissioners have evaluated and do confirm the following members of the Paulding County Vision Board, to-wit: Mikayla Pieper (Paulding Chamber), John Daeger, (Broughton), Ryan Mapes, (Paulding), Joe Barker (Paulding Townships), John Moon (Grover Hill), and Sara Keeran (Antwerp).

IN THE MATTER OF ENTERING INTO AN AGREEMENT WITH DIETARY SOLUTION, INC. TO PROVIDE DIETARY CONSULTING SERVICES FOR PAULDING COUNTY SENIOR CENTER

FURTHER RESOLVED, said agreement will be for one (1) year beginning December 1, 2017, with the option to renew for sequential one (1) year terms at the rate of $45.00 per hour; and be it further

Meeting Notes of Appointments

Senator Rob McColley – Mr. McColley was appointed as Ohio Senator to fill former Senator Hite’s seat. Mr. McColley lives in Napoleon with his wife and three children. He practiced law before being elected to the Ohio House of Representatives. Senator McColley met with the Commissioners, Sheriff Jason Landers, and EMA Director Ed Bohn to discuss the state of Paulding County. Commissioner Klopfenstein began the discussion by emphasizing Paulding County is not a county where political party issues are an obstacle.He noted all elected officials work together for the benefit of county residents. Mr. Klopfenstein introduced Paulding County’s EMA director and informed Mr. McColley that Mr. Bohn has applied to the state for a capital budget grant to build an EMA facility.The proposed facility would house the EMA office, which is currently housed in a small office in the OSU Extension building, and would allow for additional space for EMA equipment and an EOP. Mr. McColley noted a decision on the capital grant dollar awards will be announced in February, 2018. Discussion then focused on the voting machines. Paulding County’s voting machines need replacing. The last update was funded 85% by the state and 15% by the county. The Commissioners noted precincts have been consolidated and all have electronic poll books (EPB). Poll workers reported the EPBs have made elections run much smoother. The equipment has served well for several years, but now is inadequate and needs replaced. Wind energy and turbine set-back regulations were the next topic for discussion. Commissioner Klopfenstein stated Paulding County welcomes wind farm development. He also noted that the new set-back regulations are prohibiting the further development of wind farms. Senator McColley agreed that set-back footage should be reduced back to the original distance. He added that wind farm development needs to have local ‘blessing’/approval and that local government should have control of its own wind ‘industry’. Commissioner Klopfenstein stated when the set-back issue is resolved, the rest will take care of itself. He stressed the fact that PILOT for the Paulding County wind farms have helped to offset the reduction in LGF and the Medicaid sales tax cut.Sheriff Jason Landers reported the wind farm revenue has been beneficial for the E-911 and jail levies. The PILOT has also increased the General Fund, which has enabled the Commissioners to appropriate dollars for the DARE program and a drug investigator. Sheriff Landers is very grateful for this additional funding and considers it vital to his operation as his office continues to battle the county’s drug abuse issues. He believes if the set-back distance is amended, wind farm companies will want to expand, resulting in additional PILOT revenue for the county. Mr. Landers then talked about the MARCS radio system, explaining there have been several occasions when the county needed assistance and there were communication barriers with the current radio system. Sheriff Landers briefly talked about the violent offender registration. Senator McColley noted it would be used primarily for law enforcement. He said it will make a nice investigative tool for the Sheriff Offices and other law enforcement agencies. Mr. McColley and the Commissioners agreed to keep the line of communication open.

PAULDING COUNTY COMMISSIONERS MEETING MINUTES 1/29/18

This 29th day of January, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry, and Cindy Peters, Clerk

ALLOWANCE OF CLAIMS:

Warrants documented as 239511 through 239581 for County Bills were approved and certified to the County Auditor for payment.

EXECUTIVE SESSION

A motion was made by Mr. Mark Holtsberry to go into executive session at 9:44 a.m. with the Paulding County Auditor to discuss personnel matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.

At 10:26 a.m. all members present agreed to adjourn the executive session and go into regular session.

TRAVEL REQUEST

• Michael Wehrkamp, Probate Judges Winter Conference, Dublin, OH – February 9, 2018

• Suzanne Shuman Rister, AMCJO 2018 Winter Conference, Dublin, OH – January 31-February 2, 2018

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on January 22, 2018, Warrants numbered 239309 through 239425 in the amount of $835,921.91; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on January 24, 2018, Warrants numbered 239446 through 239499 in the amount of $38,759.78; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on January 29, 2018, Warrants numbered 239515 through 239573 in the amount of $471,857.16; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF ENTERING INTO A BRIDGE AGREEMENT FOR DEPOSIT OF PUBLIC FUNDS

WHEREAS, Huntington is a public depository providing deposit products in accordance with Ohio Revised Code (ORC) Section 135, et seq.;

WHEREAS, the Public Entity wishes to deposit active, interim and/or inactive funds with Huntington;

WHEREAS, Huntington plans to participate in the Ohio Pooled Collateral Program; and

BE IT RESOLVED, that the Board of County Commissioners does hereby enter into a Bridge Agreement for Deposit of Public Funds with Huntington National Bank for the period commencing on 11/15/2017 and through 9/15/2021.

IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 059)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Ditch Maintenance/Non County (Fund 059), to-wit; 059-001-00001/Ditch Maintenance/Non Cnty AMOUNT: $3476.28; 059-001-99990/Real Estate Fees AMOUNT: $10.00

**MISSED RESOLUTION FROM DECEMBER, 2017

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 001-010)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds; to-wit;FROM: 001-010-00002/Juvenile Court/ Supplies TO: 001-010-00009/Juvenile Court//Other Expenses AMOUNT: $68.56

**MISSED RESOLUTION FROM DECEMBER, 2017

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 183-001)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds; to-wit; FROM: 183-001-00001/PLDG WF #2 Timber Road/Other Expenses TO: 183-001-00001/PLDG WF #2 Timber Road/Transfer Out AMOUNT: $11,067.22

**MISSED RESOLUTION FROM DECEMBER, 2017

IN THE MATTER OF MODIFYING THE 2017 ANNUAL APPROPRIATION (FUND 001-014)

BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2017 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds; to-wit; FROM: 001-014-00002 County Court/Salaries TO: 001-014-00012 County Court/Medicare AMOUNT: $55.20

Meeting Notes of Appointments

• Claudia Fickel ,County Auditor – Ms. Fickel presented the January 2018 sales tax revenue report. Sales tax revenue at $158,345.41 for January 2018 was down from December of 2017 and also down from January of last year of $6643.79 and $29,213.54, respectively.

• Robert Fisher – Village of Paulding Administrator – Mr. Fisher informed the Commissioners that he made application for funds available under Section 4504.05 of the Revised Code of Ohio, for equipment, maintain or repair streets within the Paulding Village.

• Patrick Dunham – Mr. Dunham discussed with the Commissioners, an easement issues he is having.

PAULDING COUNTY COMMISSIONERS MEETING MINUTES 2/7/18

This 7th day of February, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry, and Cindy Peters, Clerk

ALLOWANCE OF CLAIMS

Warrants documented as 239766 through 239811 for County Bills were approved and certified to the County Auditor for payment.

EXECUTIVE SESSION

A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:02 a.m. with the County Prosecutor to discuss personnel/legal matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.

At 8:18 a.m. all members present agreed to adjourn the executive session and go into regular session.

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on February 7, 2018, Warrants number 239799 through 239810 in the amount of $71,686.94; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Fund (Fund 078); to-wit: FROM: Pay-in #116824 TO: 078-001-00001/Infrastructure Projects/Infrastructure Expenses AMOUNT: $ 53,516.13

IN THE MATTER OF RESCINDING THE RESOLUTION FOR A SUPPLEMENTAL APPROPRIATION (FUND 001-031)

WHEREAS, a resolution of a supplemental appropriation was passed on February 5, 2018, is recorded in Journal 55, page 801; and

WHEREAS, the resolution was not necessary and was done in error; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby rescind the resolution in Journal 55, page 801, dated February 5, 2018, for a Supplemental Appropriation in the Commissioners’ Miscellaneous Fund (Fund 001-031).

IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 094)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Payroll Deductions (Fund 094), to-wit; 094-001-00005/Payroll Deductions/Misc Deductions AMOUNT: $107.26

IN THE MATTER OF APPOINTMENT IN THE OFFICE OF THE COUNTY COMMISSIONERS

BE IT RESOLVED, that the Board of County Commissioners does hereby approve the appointment of Phillip Jackson as Paulding County IT Manager effective March 5, 2018.

IN THE MATTER OF CHANGING A FUND NUMBER ONLY FROM FUND 233 TO FUND 238

WHEREAS, a resolution creating a new fund (233) was created to accurately track expenses and revenue related to Sheriff’s Office and County Jail Operations was passed on August 30, 2017, is recorded in Journal 55, page 562; and

WHEREAS, the incorrect fund number was issued; now therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to change the fund number only from fund 233 to fund 238 for the Supplement for Sheriff’s Office/Jail Operations Fund (Fund 238), to-wit;

New Fund# Fund 238 Supplement for Sheriff’s Office/Jail Operations Fund

IN THE MATTER OF CREATING A NEW FUND (FUND 236) WITH REVENUE AND EXPENSE LINE ITEMS; ESTIMATED REVENUE AND APPROPRIATION

WHEREAS, line items must be added to accurately track revenue and expenses for the Paulding Wind Farm No. 3 Timber Road (PLDG WF#3 TIMBER ROAD); now therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the Paulding Wind Farm No. 3 Timber Road Fund (Fund 236) and the following revenue and expense line items with estimated revenue and appropriation, to-wit;

New Fund Fund 236 Paulding Wind Farm No. 3 Timber Road Fund/Dept/Acct 236-001-10001 Pilot Payment Receipts ESTIMATED REVENUE $806,400.00 Fund/Dept/Acct 236-001-00001 Other Expenses APPROPRIATION $610,789.94 Fund/Dept/Acct 236-001-00002 Auditor/Treasurer Fees Fund/Dept/Acct 236-001-99999 Transfer Out APPROPRIATION $195,610.06

IN THE MATTER OF CREATING A NEW FUND (FUND 237) WITH REVENUE AND EXPENSE LINE ITEMS

WHEREAS, line items must be added to accurately track revenue and expenses for the Trishe Wind Farm; now therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the Trishe Wind Farm Fund (Fund 237) and the following revenue and expense line items, to-wit; New Fund Fund 237 Trishe Wind Farm Fund/Dept/Acct 237-001-10001 Pilot Payment ReceiptsFund/Dept/Acct 237-001-00001 Other Expenses Fund/Dept/Acct 237-001-00002 Auditor/Treasurer Fees Fund/Dept/Acct 237-001-99999 Transfer Out

Meeting Notes of Appointments

• Phillip Jackson, INSBIT – Mr. Jackson presented the Business Communication Specialists quote for a new phone system for county entities. Mr. Jackson to is scheduling a follow up meeting with the sales representative of the phone company for further discussion. The Commissioners appointed Mr. Jackson as the new IT Manager for the county. (see resolution above)

• Travis McGarvey, Paulding County Engineer – Mr. McGarvey met with the Commissioners and noted that the Engineer’s office staff have used quite a bit more salt than in the previous two years. Mr. McGarvey and the Commissioners discussed the pipe issue in the village of Melrose. Mr. McGarvey noted that he had talked to the Ohio Department of Transportation regarding the issue. The ODOT inspector had looked at the culvert and commented that they will continue to inspect it.

• Ed Bohn, EMA – Mr. Bohn informed the Commissioners that the mitigation plan has been reviewed by FEMA. There were four items that need attention. Two items were easily fixable and the other two items will take a little more time to resolve. Mr. Bohn also commented that the repeaters $168,000 grant is getting reviewed this week. Mr. Bohn advised the Commissioners that he will be in Columbus for advanced professional certification on February 8th. On February 9th, he will meet with State Representative Reidel for capital budget funds. Mr. Bohn also met with Nick Longardner earlier in the week and will be meeting with him again on Friday, February 9th for an update on the training facility concrete completion project. The Emergency Management Preparation Grant (EMPG) grant is due this week. Mr. Bohn met with Renee Boss of Paulding Putnam Electric Coop (PPEC) regarding discount weather radios. There will be an advertisement in the PPEC magazine for a reduced price on these radios. Mr. Bohn noted that there was a Chief meeting that he attended where there was discussion of MARCS radios. He commented that he was able to get the pocket guide to chemical hazards out to five departments. On March 24th, there will be a HAZMAT table top exercise in the village of Oakwood at 9 a.m. Mr. Bohn commented that he has reached out to anyone that wants to do hazmat awareness. He is going to do two OPS refreshers (HAZMAT operations training). He is in the finalization period of paperwork to complete the two 10KW generator light plants that are available for use. Mr. Bohn asked about a record retention guideline for the EMA office to be able to dispose of some old unneeded files in his office. He will work with Ms. Temple regarding record retention guidelines.

PAULDING COUNTY COMMISSIONERS 2/12/18

This 12th day of February, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, and Cindy Peters, Clerk absent: Mark Holtsberry

ALLOWANCE OF CLAIMS

Warrants documented as 239812 through 239920 for County Bills were approved and certified to the County Auditor for payment.

IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 234)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the TCAP (Fund 234), to-wit; 234-001-00010/TCAP/Local Jail Confinement AMOUNT: $30,673.00

IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 014)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the PCBDD (Fund 014), to-wit; 014-001-00039/PCBDD/ER Share-OPERS Carryover AMOUNT: $6,000.00

IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 014)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the PCBDD (Fund 014), to-wit; 014-001-00040/PCBDD/EE Share – OPERS Carryover AMOUNT: $5,000.00

TRAVEL REQUEST

• Tony Zartman, Roy Klopfenstein, OCCO Legislative Reception, Columbus, OH – February 13, 2018

• Tony Zartman, CORSA Meeting, Columbus, OH – February 23, 2018

Meeting Notes of Appointments

• Marsha Yeutter, Senior Center Director – Ms. Yeutter was in to update the Commissioners about Senior Center activities and to inform them that an internal staff member will be applying for the receptionist position.

• Justin Harrington, Assistant Wildlife Management Supervisor – Mr. Harrington met with the Commissioners to discuss use of county property along the Maumee river for hunting, fishing and trapping opportunities with Ohio Division of Wildlife. Mr. Harrington will prepare a proposal in the near future to present to the Commissioners for use of county grounds.

PAULDING COUNTY COMMISSIONERS MEETING MINUTES 2/14/18

This 14th day of February, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk

ALLOWANCE OF CLAIMS

Warrants documented as 239923 through 239967 for County Bills were approved and certified to the County Auditor for payment.

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on February 12, 2018, Warrants number 239831 through 2399917 in the amount of $2,065.01; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM & APPROPRIATION IN THE GENERAL FUND 001-031

WHEREAS, in order to accurately track settlement fees associated with the wind farms; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following expense line item and appropriation in Fund 001-031 – General Fund, to-wit; Expense Line Item Number and Name 001-031-00014 – Paulding County Wind Farm #3 Timber Road Appropriation $1,110.00

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM & APPROPRIATION IN THE HEALTH DEPARTMENT FUND 003

WHEREAS, in order to accurately track settlement fees associated with the wind farms; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following expense line item and appropriation in Fund 003 – Health Department Fund, to-wit; Expense Line Item Number and Name 003-001-99996 – Paulding County Wind Farm #3 Timber Road Appropriation $280.96

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM & APPROPRIATION IN THE PCBDD FUND 014

WHEREAS, in order to accurately track settlement fees associated with the wind farms; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following expense line item and appropriation in Fund 014 – PCBDD Fund, to-wit; Expense Line Item Number and Name 014-001-99995 – Paulding County Wind Farm #3 Timber Road Appropriation $1,510.22

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM & APPROPRIATION IN THE CARNEGIE LIBRARY FUND 048

WHEREAS, in order to accurately track settlement fees associated with the wind farms; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following expense line item and appropriation in Fund 048 – PC Carnegie Library Fund, to-wit; Expense Line Item Number and Name 048-001-99995 – Paulding County Wind Farm #3 Timber Road Appropriation $526.82

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM & APPROPRIATION IN THE SENIOR CENTER FUND 052

WHEREAS, in order to accurately track settlement fees associated with the wind farms; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following expense line item and appropriation in Fund 052 – Paulding County Senior Center Fund, to-wit; Expense Line Item Number and Name 052-001-99995 – Paulding County Wind Farm #3 Timber Road Appropriation $175.60

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM & APPROPRIATION IN THE E-911 FUND 062

WHEREAS, in order to accurately track settlement fees associated with the wind farms; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following expense line item and appropriation in Fund 062 – E-911 Fund, to-wit; Expense Line Item Number and Name 062-001-99995 – Paulding County Wind Farm #3 Timber Road Appropriation $ 377.20

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM & APPROPRIATION IN THE TRI COUNTY MENTAL HEALTH FUND 072

WHEREAS, in order to accurately track settlement fees associated with the wind farms; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following expense line item and appropriation in Fund 072– Tri County Mental Health Fund, to-wit; Expense Line Item Number and Name 072-001-99995 – Paulding County Wind Farm #3 Timber Road Appropriation $351.22

IN THE MATTER OF CREATING A NEW EXPENSE LINE ITEM & APPROPRIATION IN THE MAINT/OPERATING JAIL FUND 149

WHEREAS, in order to accurately track settlement fees associated with the wind farms; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the following expense line item and appropriation in Fund 149 – Maint/Operating Jail Fund, to-wit; Expense Line Item Number and Name 149-001-00014 – Paulding County Wind Farm #3 Timber Road Appropriation $544.36

IN THE MATTER OF AUTHORIZATION DELEGATION FOR WMEA DIRECTOR TO SIGN FOR APPROVAL

WHEREAS, in order to sign for approval, purchase orders, vouchers, change of appropriations and change of estimated revenue for Fund 81, now therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize Becky Suvar, WMEA Director, to sign for approval for the documents listed above for Fund 81 and directing the Paulding County Auditor to complete the processes beginning January 1, 2018 through December 31, 2018.

IN THE MATTER OF AUTHORIZATION DELEGATION FOR EMA DIRECTOR TO SIGN FOR APPROVAL

WHEREAS, in order to sign for approval, purchase orders, vouchers, change of appropriations and change of estimated revenue for Funds 76, 79, 92 and 210, now therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize Ed Bohn, EMA Director, to sign for approval for the documents listed above for Funds 76, 79, 92 and 210 and directing the Paulding County Auditor to complete the processes beginning January 1, 2018 through December 31, 2018.

IN THE MATTER OF AUTHORIZATION DELEGATION FOR SENIOR CENTER DIRECTOR TO SIGN FOR APPROVAL

WHEREAS, in order to sign for approval, purchase orders, vouchers, change of appropriations and change of estimated revenue for Fund 52, now therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize Marsha Yeutter, Senior Center Director, to sign for approval for the documents listed above for Fund 52 and directing the Paulding County Auditor to complete the processes beginning January 1, 2018 through December 31, 2018.

TRAVEL REQUEST

• Elizabeth Zartman, Inter Court Conference, Columbus, OH – February 21-23, 2018

• Elizabeth Zartman, Dispute Resolution, Columbus, OH – March 12-13, 2018

• Michael Wehrkamp, Inter Court Conference, February 22-23, 2018

• Jessica Reinhart, Advocacy Awareness Day, March 6-7, 2018

IN THE MATTER OF AUTHORIZING A WAIVER REQUEST FOR PAULDING COUNTY VILLAGE OF MELROSE CDBG FY17 CRITICAL INFRASTRUCTURE

WHEREAS, Paulding County utilizes Community Development Block Grant dollars for various projects; and

WHEREAS, Maumee Valley Planning Organization provides a full range of services in the areas of housing, economic development, downtown redevelopment, and general community development;

WHEREAS, Paulding County proposes to submit an application for funding under the FY 2017 CDBG Critical Infrastructure Program to assist the Village of Melrose Street Improvements. CDBG Critical Infrastructure funds would provide the needed funding to begin construction in calendar year 2018.

WHEREAS, Paulding County currently has two critical infrastructure projects open. It is unlikely this project will be closed out prior to the CDBG FY17 Critical Infrastructure Program application deadline of February 28, 2018; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize the Maumee Valley Planning Organization to request a waiver from the Office of Community Development to waive the maximum amount of open projects and allow the Village of Melrose Street improvement project to move forward in the process to begin construction, if awarded.

IN THE MATTER OF AUTHORIZING A WAIVER REQUEST FOR PAULDING COUNTY VILLAGE OF OAKWOOD CDBG FY17 CRITICAL INFRASTRUCTURE

WHEREAS, Paulding County proposes to submit an application for funding under the FY 2017 CDBG Critical Infrastructure Program to assist the Village of Oakwood Street Improvements. CDBG Critical Infrastructure funds would provide the needed funding to begin construction in calendar year 2018.

BE IT RESOLVED, that the Board of County Commissioners does hereby authorize the Maumee Valley Planning Organization to request a waiver from the Office of Community Development to waive the maximum amount of open projects and allow the Village of Oakwood Street improvement project to move forward in the process to begin construction, if awarded.

Meeting Notes of Appointments

• Jason Landers – Paulding County Sheriff – Sheriff Landers met with the Commissioners and discussed the unfortunate event with the Westerville officers that were killed in action. The flag will be lowered to half-staff through the end of day on Friday in honor of their lives and service. Sheriff Landers then moved on to present the jail report through January 31, 2018. Sheriff reported that the jail is fully operational and as of this morning, there were 33 inmates housed. He then presented the jail report, prepared by Captain Leatherman, Jail Administrator. There were 65 male inmates serving 708 days and 38 female inmates serving 237 days in the month of January. The average stay was 30.4 inmates per day, 22.8 being male and 7.6 being female. The average stay was 10.9 days / male and 6.2 days/ female. The total meals served for the month was 2409. Sheriff to discuss with Corey Walker (JFS) opportunities to lease to own vehicle interceptors. Sheriff Landers noted that the chairman of the board of commissioners fill the 911 Advisory Committee position. Sheriff recently attended a meeting for Homeland Security Grant funding and is hopeful to get more grant dollars. The Sheriff office could use a truck to pull the communication trailer.

PAULDING COUNTY COMMISSIONERS MEETING MINUTES 2/21/18

This 14th day of February, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Mark Holtsberry and Cindy Peters, Clerk absent: Roy Klopfenstein

ALLOWANCE OF CLAIMS

Warrants documented as 240121 through 240209 for County Bills were approved and certified to the County Auditor for payment.

EXECUTIVE SESSION

A motion was made by Mr. Mark Holtsberry to go into executive session at 8:05 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.

At 8:20 a.m. all members present agreed to adjourn the executive session and go into regular session.

IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS

WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on February 14, 2018, Warrant number 239965 in the amount of $1,100.00; and

WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore

BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and

IN THE MATTER OF APPOINTMENT TO THE PAULDING COUNTY HOSPITAL BOARD OF TRUSTEES

This 21st day of February, 2018, the appointing authority for the Paulding County Hospital Board of Trustees met with the following members present: Commissioners, Tony Zartman, and Mark Holtsberry; Common Pleas Court Judge Tiffany Beckman; and Probate/Juvenile Division Judge Michael Wehrkamp.

A motion was made by Judge Michael Wehrkamp to reappoint Michael Winans to the Paulding County Hospital Board of Trustees for a six (6) year term expiring March 1, 2024. The motion was seconded by Judge Tiffany Beckman. Upon the call for a verbal vote, there were four yea votes. Motion carried.

IN THE MATTER OF AWARDING THE BID FOR THE VILLAGE OF ANTWERP PUMP STATION AND THE WASTE WATER TREATMENT PLANT (WWTP) IMPROVEMENTS PROJECT (PY 2016 CDBG RESIDENTIAL PUBLIC INFRASTRUCTURE PROGRAM)

WHEREAS, on November 20, 2017, a bid was received for the Village of Antwerp Pump Station and WWTP Improvements Project; and

WHEREAS, after review of the aforementioned proposal, Poggemeyer Design Group has recommended that the project be awarded to E.S. Wagner Company of Oregon, Ohio; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby award the PY 2016 Village of Antwerp Pump Station and WWTP Improvements Project to E.S. Wagner Company in the amount of $700,000.00.

IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 134)

BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the County Court Special Projects Fund (Fund 134), to-wit; 134-001-00003/Co. Court Special Projects /IDIAM AMOUNT: $7,000.00

IN THE MATTER OF ENTERING INTO AN AGREEMENT WITH DEFIANCE COUNTY COMMISSIONERS FOR JUVENILE DETENTION SERVICES

WHEREAS, Defiance County is a participant in the NW Ohio Juvenile Detention and Rehabilitation District, which operates the NW Ohio Juvenile Detention Center at Stryker, Ohio, (the “Detention Center”) per R.C. 2151.65, et seq.; and

WHEREAS, Defiance County has reserved the right to use one (1) bed at such facility in excess of the number of beds it actually needs for the detention of juveniles; and

WHEREAS, Defiance County and the District are willing to use this one (1) bed to receive and care for juveniles committed to the aforesaid facility from Paulding County; and

WHEREAS, because Paulding County does not maintaina juvenile detention facility to provide for the adequate confinement of juveniles, per R.C. 2151.65, it wishes to contract with the District and Defiance County for the admission, custody, care of juveniles at the Detention Center, to which juvenile may be committed from Paulding County’s Juvenile Court; now therefore,

BE IT RESOLVED, For a term beginning on January 1, 2018 and ending on December 31, 2018, the District shall accept from Paulding County and house at the Juvenile Detention Center at Stryker, Ohio, juveniles for whom a bed is available, under the provisions of applicable laws and the terms and conditions of this agreement, and renew annually for up to five (5) additional years, at which time another written agreement shall be negotiated and executed.

During the term of the agreement Paulding County shall pay directly to Defiance County for one (1) bed from Defiance County’s allocation of juvenile beds at the Juvenile Detention Center at Stryker, Ohio, a sum calculated using the current monthly per-bed rate charged by the District to its participating counties, whether or not such bed is actually occupied. Defiance will issue an invoice to Paulding County for $35,952.50 and payable by February 28, 2018.

TRAVEL REQUEST

• Claudia Fickel, Monthly Meeting, Celina, OH – February 23, 2018

• Tony Zartman, AGRIP(Association of Govt Risk Pools), Detroit Airport – March 3-8, 2018

• Michael Wehrkamp, Governing Board Meeting, March 9, 2018

IN THE MATTER OF DESIGNATING A LOSS CONTROL COORDINATOR FOR 2018-2019

WHEREAS, County Risk Sharing Authority (CORSA) is Paulding County’s property and casualty insurance provider; and

WHEREAS, Since 2009, CORSA has offered its members an opportunity to reduce costs by participating in and completing its Loss Control Incentive Program (LCIP) and CORSA has encouraged counties to voluntarily participate in the LCIP; and

WHEREAS, the reduction/credit in the following year’s program costs to Counties participating in LCIP based upon the successful implementation of pre-determined loss control initiatives that are defined by CORSA; and

WHEREAS, Credits are offered for individual items that are successfully completed by the Member. Completion of the detailed items will be documented by the County Loss Control Coordinator and an ‘audit’ is performed by a CORSA representative prior to credit being awarded; and

WHEREAS, Paulding County has participated in the LCIP since its inception in 2009, resulting in annual reductions in costs; now, therefore

BE IT RESOLVED, that the Board of County Commissioners does hereby designate and appoint Mr. Don Foltz, Foltz Insurance Agency, Paulding, Ohio, as Paulding County’s Loss Control Coordinator to oversee the County’s loss control program and will be compensated $4,500.00 for the 2018-2019 program year.

Meeting Notes of Appointments

• Judges Beckman and Wehrkamp – The Commissioners and the judges met to review applicants and select a Paulding County Hospital Board member (see resolution above).

• Claudia Fickel, County Auditor –Ms. Fickel presented the January Sales Tax Revenue report. Sales tax receipts of $158,345.41 were down from December of 2017 by $6643.79 and down from January, 2017, by $29,213.54. Ms. Fickel distributed the General Fund Receipts and Expense reports. General Fund Receipts for January of $279,836.41 were down $9,516.65 from December of 2017 and down $72,155.71 from January 2017. General Fund Expenses for January of $639,927.60 was up from December 2017 by $112,851.39 and down from January 2017 by $158,727.27. The Real Estate and Mobile Home Conveyance fees collected in January totaled $21,060.52, down from December of 2017 and down from January 2017 by $4857.78 and $300.28, respectively. Ms. Fickel has ordered new aerial software to check scan surveys, deeds and to provide consistent and accurate surveys and legal descriptions. The counties financial statements are being reviewed now and Ms. Fickel reported that she has noticed an increase in business in her office.

• Don Foltz – The Commissioners appointed Mr. Foltz as the Insurance Loss Control Coordinator for the 2018-2019 program year (see resolution above).

• Craig Mescher, Access Engineering, John Moon, Grover Hill Mayor and Sandy Kessler, MVPO all met with the Commissioners to discuss properties in Grover Hill that may qualify for the Community Development Block Grant, Neighborhood Revitalization Program or the Paulding County Land Bank – Neighborhood Initiative Program (NIP).

• Board of Elections Board Members, Dave Cline, Stan Harmon and Linda Weidenhamer met with the Commissioners to discuss making changes to the Board of Elections office and that they were pleased with the new cleaning arrangement at their office. Mr. Cline mentioned the State requiring a remote ballot mailing system. Existing law permits a voter, including a voter with a disability or a military or overseas voter, to apply for and receive a vote by mail ballot from his or her county elections official. The State of Ohio will be supplying grant funding of $16,000 for Paulding County for that project. There is still pending legislation on new voting equipment.

Paulding County Commissioners Meeting minutes 6/22/16

This 22nd day of June, 2016, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry, and Nola Ginter, Clerk

ALLOWANCE OF CLAIMS: Warrants documented as 225611 through 225648 for County Bills were approved and certified to the County Auditor for payment.

EXECUTIVE SESSION:

A motion was made by Mr. Roy Klopfenstein to go into executive session at 8:08 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Mark Holtsberry. All members voting yea.

At 8:34 a.m. all members present agreed to adjourn the executive session and go into regular session.

IN THE MATTER OF A SUPPLEMENTAL APPROPRIATION (FUND 078):

The Board of County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation:

FROM: Pay-In #110890

TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects

AMOUNT: $51,079.54

IN THE MATTER OF THE SECOND PUBLIC HEARING FOR THE RENEWAL OF AN ADDITIONAL ONE-HALF PERCENT SALES TAX:

This being the day advertised in the Paulding Progress, a paper of general circulation within the County, for two consecutive weeks, the Board of County Commissioners, Tony Zartman, Roy Klopfenstein, and Mark Holtsberry conducted the Second Public Hearing for the purpose of considering the renewal of an additional one-half percent (½%) sales tax on all retail sales in addition to the tax imposed by Section §5739.02 of the Ohio Revised Code.

The Board President, Tony Zartman, declared the Public Hearing opened, and as there were no objections to the tax proposal, the following actions were taken:

IN THE MATTER OF A RESOLUTION RENEWING AN ADDITIONAL TAX LEVY OF ONE-HALF OF ONE PERCENT UPON EVERY RETAIL SALE MADE IN PAULDING COUNTY PURSUANT TO SECTION §5739.026 OF THE OHIO REVISED CODE AND AN ADDITIONAL USE TAX ON ONE-HALF OF ONE PERCENT UPON THE STORAGE, USE OR OTHER CONSUMPTION IN PAULDING COUNTY OF CERTAIN TANGIBLE PERSONAL PROPERTY PURSUANT TO SECTION §5741.023 OF THE OHIO REVISED CODE:

AS, Section §5739.026 of the Ohio Revised Code authorizes said Board to levy a tax of one-half of one percent upon every retail sale in Paulding County in addition to the state sales tax levied by Section §5741.021 of the Ohio Revised Code; and Section §5741.023 of the Ohio Revised Code requires said Board to levy a tax of one-half of one percent upon the storage, use or other consumption in Paulding County of certain tangible personal property, if the tax in the preceding paragraph is levied, which tax is in addition to the State use tax levied by Section §5741.021 of the Ohio Revised Code and the one percent County use tax levied pursuant to Section §5741.021; and said Board has given proper notice and conducted two public hearings concerning this resolution as required by Sections §5739.026 and §5741.023 of the Ohio Revised Code; and these taxes detailed above shall be used only to pay the expenses of administering the taxes and to provide additional revenue for the Paulding County General Fund, as authorized by Section §5739.026(A)(3) and §5741.023(A) of the Ohio Revised Code; and said Board unanimously finds that this resolution must be adopted as an emergency measure necessary for the immediate preservation of the public peace, health and safety, due to the current fiscal crisis confronting Paulding County government; now, therefore, that there by and hereby is levied a tax at the rate of one-half of one percent upon every retail sale in Paulding County as detailed above; and there be and hereby is levied a tax at the rate of one-half of one percent upon the storage, use or other consumption of certain tangible personal property in Paulding County, as detailed above; and by said Board that said sales tax and use tax shall become effective on the 1st day of October, 2016, for five (5) years, until 2021, and that the Clerk of this Board shall immediately this date cause a certified copy of this resolution to be delivered to the Ohio Tax Commission by certified mail.

IN THE MATTER OF ENDORSING THE SHERIFF’S OFFICE ENTERING IN TO AN AGREEMENT FOR DEPUTY SERVICES FOR THE VILLAGE OF HAVILAND:

The Village of Haviland has requested the services of a Paulding County Sheriff’s Deputy to patrol the Village; and the Sheriff’s Office has presented an agreement to the Village of Haviland for said requested services; now, therefore the Board of County Commissioners does hereby endorse the Sheriff’s Office entering into an agreement for deputy services in the Village of Haviland, said agreement being on file in the Sheriff’s Office; and be it said agreement will be in effect from August 1, 2016, through July 31, 2017.

Meeting Notes of Appointments:

Ed Bohn, Paulding County EMA – Mr. Bohn met with the Commissioners to discuss weather conditions and the predicted storms for this area, hitting at around 9:00 p.m.. He noted possible winds of up to 70 MPH and heavy rain are in the forecast. The National Weather Service is conducting a webinar at 2:00 p.m. this afternoon. Mr. Bohn noted he has invited a group of key people to attend the webinar. He reported the storm seems to be coming in from the northwest, heading southeast. On other business, Mr. Bohn told the Commissioners he is still working on the EMPG request for reimbursement of payroll for the 4th, 5th. and 6th quarters. His clerk is working on submitting the data in the EMPG format. Mr. Bohn then shared the exercise last week was a success. Ohio EMA deputy director Russell Decker attended the exercise and acknowledged it was done well. Mr. Bohn said attendance was good, stating fire departments from Payne, Antwerp, and Grover Hill; as well as representatives from the Sheriff’s Office and the Engineer’s Office, participated in the exercise. Mr. Bohn sent ‘thank you’ notes to people and businesses involved in making the exercise a success. He announced he has been working on the Paulding County Continuity of Government (COG) plan, patterning various other counties’ plans. Mr. Bohn noted there will be an audit conducted for grant-purchased equipment. The Commissioners requested a plan, in writing, to maintain emergency communication if the tower would become incapacitated.

Sheriff Jason Landers – Sheriff Landers presented a revised FCC license the tower at Fairground Drive. He also requested the Commissioners’ endorsement for an agreement for deputy services for the Village of Haviland (see resolution above).

Claudia Fickel, County Auditor – Ms. Fickel presented the County’s 2015 annual financial audit as prepared by Plattenburg Certified Public Accountants. Plattenburg’s only finding was the County not using GAAP.

Paulding County Commissioners Meeting minutes

by News Submissions • June 22, 2016

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