This 17th day of October, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk
ALLOWANCE OF CLAIMS
Warrants documented as 246108 through 246223 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on October 15, 2018, Warrants numbered 246016 through 246062 in the amount of $20,330.60; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
The motion was seconded by Mr. Roy Klopfenstein. Upon the call of the roll, the following vote resulted:
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 032)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Certificate of Title Fund (Fund 032), to wit; FROM: 032-001-00011/ Certificate of Title/Workers’ Comp TO: 032-001-00008/Certificate of Title/Insurance AMOUNT: $1135.08
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 003)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the General Health Fund (Fund 003), to wit; FROM: 003-001-00007/ General Health/PERS/Medicare TO: 003-001-00006/General Health/Travel & Expenses AMOUNT: $800.00
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 254)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Professional Training (Fund 254), to-wit; 254-001-00002/Professional Training/Tuition AMOUNT: $1270.00
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 233)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Justice Reinvestment (Fund 233), to-wit; 233-001-00007/Justice Reinvestment /EMHA/SCRAM AMOUNT: $5000.00
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 065)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the CSEA (Fund 065), to-wit; 065-001-00014/CSEA/Health Insurance AMOUNT: $15,000.00
IN THE MATTER OF CREATING A NEW REVENUE LINE ITEM AND ESTIMATING THE REVENUE
WHEREAS, a new revenue line item must be created to accurately track revenue associated with the Parent Project Fund; now therefore
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create
a new revenue line item in the Parent Project Fund (Fund 242), and estimate the revenue for said fund, to-wit; Revenue Line Item 242-001-10002 Workbook Fee Reimb Estimated Revenue $100.00
EXECUTIVE SESSION
A motion was made by Mr. Mark Holtsberry to go into executive session at 9:07 a.m. with the County Engineer and the County Auditor to discuss personnel matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 9:40 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF ENTERING INTO AN AGREEMENT WITH WOOLPERT, INC.
BE IT RESOLVED, the Paulding County Board of Commissioners does hereby agree for the Paulding County Auditor to enter into an agreement with Woolpert, Inc. for a Professional Services Agreement to be furnished for the Paulding County Mapping Project; and be it further
RESOLVED, the standard terms and conditions of the agreement are on file in the Auditor’s office.
Meeting Notes of Appointments
I hereby certify that the foregoing is a true and correct record of the proceedings of the Board under the date of October 17, 2018.
• Joe Burkard, County Prosecutor – Mr. Burkard met with the Commissioners to present the Memorandum of Understanding for the 400’ tower with trunking system located on Fairgrounds Avenue permitting the county schools, Engineer’s office and the Paulding County Hospital use.
• Land Bank Meeting – The Commissioners attended the Land Bank Meeting in the conference room of the Courthouse.
• Lou Wannemacher, County Treasurer; Nathan Vandenbroek, Van Wert County Treasurer, and Ryan Nelson, CFA, Managing PrincipalPau & Portfolio Manager, RedTree Investment Group – Ms. Wannemacher presented the treasury report. Mr. Nelson explained that all signs are positive for our economy. There is a lot of volatility in the stock market. The economy is moving full steam ahead. There are a lot more job openings than there are people to fill them. Inflation is remaining steady at 2%. Interest rates are heading from the Federal Reserve, around 3.5%. U.S. tariffs have been at historical lows and are among the lowest in the world. Since the global financial crisis, job creation has been much stronger in urban vs rural markets. RedTree works throughout the year with Ms. Wannemacher to reinvest securities.
• Ann Pease, Clerk of Courts – Ms. Pease presented expense reports from Title Office. Ms. Pease explained that her office is extremely busy with criminal and civil cases. Ms. Pease also noted that she has signed an electronic title contract with Jim Schmidt Chevrolet and Jim Schmidt Ford.
• Christopher Howe, Dog Warden – The Commissioners commended the Dog Warden on the cleanliness of the kennel upon their surprise visit on Monday. The Board of Commissioners asked the Dog Warden to focus on dog tag sales gradual decline.
• Judge Rister, County Court Judge – Judge Rister informed the Commissioners that her office is still working on collections and she has been keeping up with the Updating of Court Rules.
• Ms. Fickel, County Auditor – Ms. Fickel presented third quarter reports for 2018. Sales tax revenue through the month of October 2018 totaled $175,689.04, compared to $173,083.38 through October, 2017. General Fund Receipts for the third quarter of 2018 was $5,226,804.21, which is up from the third quarter ending 2017 by $218,039.04. General Fund Expenses for the same time frame in 2018 totaled $4,773,480.23, which is down from the 3rd quarter ending 2017 by $51,100.39. Mobile home fees nine month total is $174,026.48. General Fund cash balance as of today is $1,864,162.00. The Commissioners approved the GIS contract between the Auditor and Woolpert, Inc. (See Resolution above.)
