This 24th day of October, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk
ALLOWANCE OF CLAIMS
Warrants documented as 246284 through 246325 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on October 22, 2018, Warrant numbered 246249 in the amount of $5,494.88; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 005)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Special Health (Fund 005), to-wit; 005-001-00004/Special Health/Other Expenses AMOUNT: $668.35
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 005)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Special Health (Fund 005), to-wit; 005-001-00001/Special Health/Salaries AMOUNT: $6131.65
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 242)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Parent Project Grant (Fund 242), to wit; FROM: 242-001-00001/ Parent Project Grant/Admin Fees TO:242-001-00002/Parent Project/Supplies AMOUNT: $1.76
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 149)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Maintain/Operating Jail (Fund 149), to wit; FROM:149-001-00008/ Maint/Operating Jail/Workers’ Comp TO:149-001-00017/Maint/Operating Jail/Insurance AMOUNT: $3,786.33
IN THE MATTER OF RECEIVING AND AWARDING QUOTES FOR GENERAL OBLIGATION NOTES
This 24th day of October, 2018, the Board of County Commissioners received quotes from County Banking institutions to borrow funds in the amount of $58,666.68 for the CIC #1, to-wit: Local Bank Antwerp Exchange Bank Interest Rate 4.00% Interest payment $2,346.67; Local Bank First Federal Bank Interest Rate 4.87% Interest payment $2,896.75; Local Bank First Financial Bank Interest Rate 3.53% Interest payment $2,099.74 + $1000 (fees); Local Bank State Bank Interest Rate 3.96% Interest payment $2,367.47 + $299 (fees)
A motion was made by Mr. Roy Klopfenstein to accept the quote from Antwerp Exchange Bank for a general obligation note at an interest rate of 4.00%, with no penalty for early payment; and be it
RESOLVED, that the Board of County Commissioners does hereby authorize any two of the three Commissioners to sign the note. The note will be for one (1) year with the Prosecutor’s opinion to be included.
IN THE MATTER OF SIGNING NOTES TO BORROW FUNDS
This 24th day of October, 2018, the Board of County Commissioners signed a general obligation note with The State Bank and Trust Company for the Eagle Creek-Wilson Ditch Note. The note is for eight years, with principal and interest due on October 24, 2019 and all subsequent payments are due on the same day each year thereafter. The final payment will be on October 24, 2026, and will be for all principal and all accrued interest not yet paid.
IN THE MATTER OF RECEIVING BIDS FOR MOWING, GROUND MAINTENANCE AND SNOW REMOVAL AT VARIOUS COUNTY LOTS FOR CALENDAR YEAR 2019 AND 2020
WHEREAS, three (3) proposals were received from local businesses and reviewed for the mowing and ground maintenance of the Courthouse Square, County Annex, Board of Elections, Walnut Street and Harrison Street County building lots, along with ground maintenance for said lots; and
WHEREAS, three (3) proposals were received from local businesses and reviewed for the mowing of the Eaton Cemetery, Five Span Park, the Old County Hospital Cemetery, the Gazeebo area at the Extension Hall and six Auglaize River Sewer District Pump Stations; and
WHEREAS, two (2) proposals were received from local businesses and reviewed for snow removal of the Courthouse, the County Parking Lot, Board of Elections, 303 West Harrison Street and 120 South Walnut Street lots; now therefore
BE IT RESOLVED, that the Board of County Commissioners will hereby award the aforementioned bids at a later date.
Meeting Notes of Appointments
I hereby certify that the foregoing is a true and correct record of the proceedings of the Board under the date of October 24, 2018.
• The Commissioners awarded the CIC#1 Note to Antwerp Exchange Bank. (See Resolution above)
• The Commissioners received and opened bids from local businesses for the mowing and ground maintenance of various county lots. Bids were also received and opened from local businesses for snow removal of various county lots. The Commissioners will award the aforementioned bids at a later date. (See Resolution above)
• The Commissioners signed an eight year general obligation note for the Eagle Creek Wilson Ditch with The State Bank and Trust Company. (See Resolution above)
• Mr. James Bailey, Account Executive with Brown & Brown of Ohio, LLC – Mr. Bailey met with the Commissioners to discuss the county’s health insurance, renewal options and costs.
• Ed Bohn, EMA Director – Mr. Bohn and the Commissioners agreed that the open house for the EMA Training Facility was a success. He also informed them of the many updates yet needed to the EMA Training Facility. Phase II is the roof simulator with a solid base of stone. A combined space simulator will be assembled by the County Engineer’s staff. Grain Bin Training will also be a part of phase II. Mr. Bohn added that the policy and procedures have been written and will present them to the Commissioners for approval. Mr. Bohn explained that we were given permission to seek funding for Fiscal 18 Homeland Security Grant. Mr. Bohn also noted that we received the go ahead for funding for a mass casualty trailer and equipment. We then sought funding for a utility vehicle to pull the trailer. Ed also informed the Commissioners that bids have gone out for the next grant for MARCS radios. We’re going to continue to attend village council meetings to get the mitigation plan approved. Broughton Village and Antwerp Village are done.
• Corey Walker, JFS Director – Mr. Walker informed the Commissioners that the Jacob Eaton Home is in need of two overhead doors.
