This 29th day of October, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk
ALLOWANCE OF CLAIMS
Warrants documented as 246441 through 246506 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on October 29, 2018, Warrants numbered 246370 through 246414 in the amount of $34,032.59; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AUTHORIZING THE PAULDING COUNTY ENGINEER TO ADVERTISE FOR BIDS FOR THE EAGLE CREEK-WILSON DITCH NO. 26
BE IT RESOLVED, that the Board of County Commissioners does hereby authorize Travis McGarvey, Paulding County Engineer, to advertise in a paper of general circulation within the County for two consecutive weeks for bids for the Eagle Creek-Wilson Ditch No. 26 project involving de-brushing, dipping and reconstructing ditch banks on the lower end of the ditch.
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 059)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Ditch Maintenance Fund (Fund 059), to-wit; 059-001-00001/Ditch Maint-Non Cnty/Ditch Maint-Non Cnty AMOUNT: $305.21
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 053)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Hospital Bond Retirement Fund (Fund 053), to-wit; 053-001-99990/Hospital Bond Retirement /Real Estate Fees AMOUNT: $1259.40
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 048)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Library Fund (Fund 048), to-wit; 048-001-00001/Library Fund/Library Expenses AMOUNT: $12,492.58 048-001-99990/Library Fund/Real Estate Fees AMOUNT: $5,069.78
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 072)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Tri-County Mental Health Fund (Fund 072), to-wit; 072-001-00001/Tri-County Mental Health /Various Expenses AMOUNT: $22,675.87; 072-001-99990/Tri-County Mental Health/Real Estate Fees AMOUNT:$5,750.51; 072-001-99991/Tri-County Mental Health/Mobile Home Fees AMOUNT: $1.05; 072-001-99993/Tri-County Mental Health/Pldg WF#2 Timber Road AMOUNT: $.56; 072-001-99994/Tri-County Mental Health/Blue Creek Wind Farm AMOUNT: $.80
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 227)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Transportation Improvement District Fund (Fund 227); to-wit: FROM: Pay-in #119538 TO: 227-001-00001/TID Fund /Transportation Improvement District AMOUNT:$167,661.00
IN THE MATTER OF REDUCING THE 2018 ANNUAL APPROPRIATION (FUND 059)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to reduce the 2018 Annual Appropriation in the Ditch Maintenance Fund (Fund 059); to-wit; Fund/Dept/Acct 059-001-99990/Ditch Maintenance /Non-Cnty/Real Estate Fees Current Appropriation $10.00 Change (+ OR -) – 1.65 New Appropriation $8.35
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 014)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the PCBDD Fund (Fund 014), to wit; FROM: 014-001-00008/ PCBDD/Workers’ Comp TO: 014-001-99990/PCBDD /Real Estate Fees AMOUNT: $3,149.14
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 052)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Senior Center Fund (Fund 052), to wit; FROM: 052-001-00005/ Senior Center Fund/Workers’ Comp TO:052-001-00018/Senior Center Fund/Health Insurance AMOUNT: $524.65
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 013)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Ditch Maintenance-SWCD Fund (Fund 013), to wit; FROM: 013-001-00010/ Ditch Maintenance-SWCD/Workers’ Comp TO: 013-001-99990/Ditch Maintenance-SWCD/Real Estate Fees AMOUNT: $151.02
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 049)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Maumee Watershed Fund (Fund 049), to wit; FROM: 049-001-00005/ Maumee Watershed/Expenses TO:049-001-00018/Maumee Watershed/Real Estate Fees AMOUNT: $126.04
IN THE MATTER OF RECEIVING AND OPENING BIDS FOR THE CDBG RPIG VILLAGE OF PAULDING PHASE III SEWER SEPARATION PROJECT
This 31st day of October, 2018, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the CDBG RPIG Village of Paulding Phase III Sewer Separation Project, to-wit; BIDDER VTF Excavating, Celina, Ohio BID AMOUNT $4,163,540.45 BOND Yes BIDDER Cash Services, Inc., Millbury, Ohio BID AMOUNT $5,383,491.30 BOND Yes BIDDER Tom’s Construction, St. Henry’s, Ohio BID AMOUNT $4,950,268.00 BOND Yes BIDDER Vernon Nagel, Inc., Napoleon, Ohio BID AMOUNT $4,444,934.75 BOND Yes BIDDER Underground Utilities, Inc., Monroeville, Ohio BID AMOUNT $4,279,473.86 BOND Yes
Audit Committee Meeting
The 3rd quarter, 2018, An Audit Committee Meeting was held in the Commissioners’ Chambers on this 31st day of October, 2018. In attendance were: Ann Pease, Carol Temple, Lou Ann Wannemacher, Claudia Fickel, Michelle Stahl, Deb Guilford, Suzanne Rister, Tiffany Beckman, Michael Wehrkamp, Jason Landers, Dan Foust and Cindy Peters.
County Auditor, Ms. Fickel presented the 3rd quarter reports for 2018. Sales tax revenue to date through the month of September 2018 totaled $1,513.723.15, compared to $1,660,807.48 for the first nine months in 2017. Sales tax revenue for October 2018 was $175,689.04, which was down from September by $8,252.33 and up from October 2017 by $2,605.66. General Fund Receipts for the first nine months of 2018 were $5,226,804.21, which is up from 2017 3rd quarter by $218,039.04, while General Fund Expenses for the same time frame in 2018 were $4,773,480.23, which is down from 2017 third quarter by $51,100.39. Ms. Fickel also included bar graphs for general fund receipts and expenses along with five year comparison line graphs for sales tax revenue. The GIS project in the Real Estate Office has started. The fees will go up to help pay for the project. Fees for 2019 will remain the same for the next 4 years. The project will benefit the entire county.
County Treasurer, Ms. Wannemacher distributed her investment reports. Total Dollars Invested as of September 30, 2018, was $16,721,937.41. Ms. Wannemacher noted she had estimated interest income for 2018 at $130,000.00 and, as of September 30, the total was at $199,111.70. In late December, you should be getting tax bills in the mail. Delinquencies are right around 5%. Land Bank – Two demolitions have been completely landscaped. We own 18 properties. We have to have 14 of the 18 filed for reimbursement by December 18th. Ryan Bowman Excavating, Kohart Recycling and Noffsinger Excavating have bid to demolish the houses. Sidewalks are the only thing that remains. They have to reseed and landscaping is awarded by another bid process to landscape. We’ve been awarded $350,000. We have to spend 75% within a year. Once we spend it, we get reimbursed. The Land Bank is a non-profit corporation that is set up by the county. Lou Wannemacher, Roy Klopfenstein, Tony Zartman, Greg White, and Mike Kauser sit on the board. We can only spend the money on target areas, which currently are only in the villages.
County Recorder, Ms. Temple reported that her office remains busy and she had one wind farm document that was 262 pages in length.
Deb Guilford, Board off DD – We have had a finance committee meeting to determine revenue and expenditures for 2019. We have plumbing that needs replaced estimated at $95,000. We are working with the bidding process for that. We also need to replace the lighting with the LED. There was a walk through with different rebate programs to offset that cost. The initial estimate is $45,000. We’ve discussed before about equipment in the bus garage and getting rid of what we don’t need or use to other county entities. Ditch maintenance does a lot to help. We have a hoist in the garage that we have no use for. We will set up a time for the Commissioners to view the items in the garage.
Michelle Stahl, Fiscal Officer Carnegie Library – We are replacing all the hot spot units and the big announcement is that Susan Pieper is retiring May 1, 2019.
Common Pleas Judge Beckman will be attending a death penalty seminar in April and voiced her opinion on Issue #1. VOTE NO ON ISSUE #1.
Clerk of Courts, Ann Pease – We have more criminal cases this year. We now have debit/credit card machines in the Clerk of Courts and Title offices. We are getting ready to do electronic titling in the Title office thanks to Jim Schmidt Chevrolet. It has not been implemented yet.
Commissioner Tony Zartman informed the group that the Title Office Fund has offered funds to help the county in a variety of ways. Those funds have purchased a Sheriff’s car, new carpet, office rent for Park District, new chairs for conference room, a new drink machine, new furniture in the BOE, and Juvenile furniture.
Judge Rister – Case numbers are up. It is pretty consistent with last year numbers, maybe a little higher. We are staying really busy. We cleaned the floor in the Probation Department and are cleaning closets. We will have 3 more metal desks after the first of the year if there is any county entity interested. We are experiencing some phone problems with the new system.
Dan Foust – Eagle Creek will be added to the Ditch Maintenance county maintenance program. A grant position was filled last month. We were awarded a $250,000 grant for fertilizer equipment. The annual election – board members are running unopposed. The current governor’s proposal for 40 acres or larger, we need a nutrient management plan. We received grant dollars for native planting at the nature center. In the beginning, it will look a little unkempt. It will be sprayed and will look like wildflowers.
Sheriff Jason Landers – We’re in the process of finishing our camera installation in the jail. We are working a 12 hour schedule on road patrol and hope to get back to an 8 hour schedule soon. We are monitoring our need for extra help in corrections. There is turnover with part-time workers in corrections. Tri-County Mental Health picked up the security tab for the invoice of an inmate that was in the hospital.
Judge Wehrkamp – Our delinquency/unruly filings for 2018 are up 40 percent, excluding diversion cases. This has driven up detention and court-appointed attorney costs. In several cases, a parent or sibling has been the victim, which requires the appointment of a guardian ad litem. This too has added to higher court-appointed attorney costs. The Diversion Program is going well. If a child is unsuccessful in diversion, a formal complaint is filed in court. We are upgrading our technology with a $123,000 technology grant.
Commissioner Zartman informed the group that as we are going into budgets this year, we have witnessed a growing trend with increasing costs. Our expenses are increasing at a faster rate than our revenue. We have experienced additional expenses, such as out housing and additional appointed counsel charges. We have also supplemented health insurance and are paying more to the Engineer’s Tax Map office. We have a mandatory computer upgrade coming up on all the computers in the courthouse. Lastly, we feel it is our duty to provide a living wage increase for our employees. You can see we have a lot of work to do on this side of the table. I would not expect your budget to see a significant increase; unless it’s something that we’ve already taken into account. Our next wind farm will be built in 2019; in which they become taxable as new revenue in 2021.
The next audit committee meeting will be held on January 30, 2019, at 11:00 a.m. in the Commissioners’ Office.
Meeting Notes of Appointments
• Joe Burkard, County Prosecutor – Mr. Burkard met with the Commissioners to discuss any issues within the County.
• Lou Wannemacher, County Treasurer – Ms. Wannemacher discussed Land Bank demolition and clean-up of properties with the Commissioners.
• Joe Hotz & Mike Karafa with Jones & Henry, Sandy Kessler & Marissa Lumbrezer, MVPO, Greg White, Ben Kauser, Annette Hasch, Village of Paulding; Brenda Aschemeier, Vernon Nagel; Bud Henke, EJ Prescott; Aaron Bate, VTF; Bret Liming, Tom’s Construction; Sue Burrow, Underground Utilities; Greg White and Dave Burtch, Paulding Village Council; Jason Vance; Mitch Belisle, Etna Supply. Jones & Henry will review bids and make a recommendation to the Board of Commissioners. They will then post on their web-site. Mr. Joe Hotz with Jones & Henry opened the bids for the Village of Paulding Phase III Sewer Separation Project (See Resolution above).
