This 14th day of November, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk
ALLOWANCE OF CLAIMS
Warrants documented as 246721 through 246840 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on November 7, 2018, Warrants numbered 246622 through 246654 in the amount of $75,166.90; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
EXECUTIVE SESSION
A motion was made by Mr. Mark Holtsberry to go into executive session at 8:06 a.m. with the County Prosecutor to discuss legal matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 9:04 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 254)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Professional Training Fund (Fund 254), to-wit; 254-001-00003/Professional Training/Travel AMOUNT: $825.94
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 177)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the SVAA (Fund 177), to-wit; 177-001-20121/ SVAA/Salaries AMOUNT: $111.56
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 094)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Payroll Deductions Fund (Fund 094), to-wit; 094-001-00005/Payroll Deductions/Misc AMOUNT: $82.98
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-002)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the General/County Auditor Fund (Fund 001-002), to wit;FROM: 001-002-00007/County Auditor/Advertising TO: 001-002-00003/County Auditor/Supplies AMOUNT: $512.70
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 149)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Maint/Operating Jail Fund (Fund 149), to wit; FROM: 149-001-00006/ Maint/Operating Jail/PERS TO:149-001-00017/ Maint/Operating Jail/Insurance AMOUNT: $371.49
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 78)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Infrastructure Projects Fund (Fund 78); to-wit: FROM: Pay-in #119635 TO: 078-001-00001/ Infrastructure Projects/Expense AMOUNT: $70,587.50
Elected Officials Luncheon
The following were present at an elected officials’ luncheon: Tony Zartman, Roy Klopfenstein, Mark Holtsberry, Carol Temple, Ann Pease and Cindy Peters
• The Elected Officials luncheon was lightly attended due to some officials being out of town. There were some general discussions held and Carol Temple, County Recorder, touched on an increase in supplies needed in her office to maintain service for the community.
Meeting Notes of Appointments
• Aaron Timm, Engineer Superintendent; Randy Ruge, CEO, Paulding County Hospital – Mr. Ruge called in to discuss the Memorandum of Understanding with the Commissioners and Mr. Timm for the county wide radio system. Mr. Ruge pointed out that Paulding County EMS is moving their communications platform to MARCS in early 2019. Communication with EMS is the hospital’s primary radio communication need, therefore, the hospital’s plan is to go to MARCS radios as well. Commissioner Zartman noted that we are trying to get everyone into agreement to maintain the system. The Sheriff’s office currently is not ready for the move. Mr. Timm requested if it were possible to get the equipment back to the county to use. Mr. Ruge informed the group that he will inquire to see who owns the equipment. Commissioner Zartman noted that he understands the position of the hospital. Aaron Timm explained that the county has a three repeater system and currently has two in place. One will not currently power up. It will then be put back for a replacement, once it’s repaired. The schools and the Engineer still need to sign the memorandum of understanding for maintaining the system, once it is received back from the hospital. The generator will then run and operate the system, as a backup.
• Marsha Yeutter, Senior Center Director – Ms. Yeutter filled the administrative assistant position at the Senior Center. She also discussed her budget with the Commissioners.
• James Bailey, Brown & Brown – Mr. Bailey presented insurance rates for the county’s health insurance plan with an increase just slightly over 3%.
