This 26th day of November, 2018, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk absent: Tony Zartman
ALLOWANCE OF CLAIMS
Warrants documented as 247050 through 247088 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on November 21, 2018, Warrants numbered 246969 through 247045 in the amount of $4,793.06; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-003)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the General Fund County Treasurer Fund (Fund 001-003), to wit; FROM: 001-003-00010/ General Fund/Treasurer/Workers’ Comp TO: 001-003-00003/General Fund/Treasurer/Supplies AMOUNT: $ 864.00
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-003)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the General Fund County Treasurer Fund (Fund 001-003), to wit;
FROM: 001-003-00007/ General Fund/Treasurer/Advertising TO: 001-003-00005/General Fund/Treasurer/Contract Services AMOUNT: $110.10
FROM: 001-003-00014/ General Fund/Treasurer/Bank Fees TO: 001-003-00005/General Fund/Treasurer/Contract Services AMOUNT: $ 1,000.00
FROM: 001-003-00003/ General Fund/Treasurer/Supplies TO: 001-003-00005/General Fund/Treasurer/Contract Services AMOUNT: $ 800.00
IN THE MATTER OF RECEIVING AND OPENING BIDS FOR THE CDBG PY 2017 – CRITICAL INFRASTRUCTURE STATE AND PAULDING STREETS RECONSTRUCTION – VILLAGE OF MELROSE STREET IMPROVEMENTS PROJECT
This 26th day of November, 2018, being the day advertised in the West Bend News, a paper of general circulation within the County, as per Section 307.86 of the Ohio Revised Code, bids were received and opened for the CDBG PY 2017 – Critical Infrastructure State and Paulding Streets Reconstruction – Village of Melrose Street Improvements Project; to-wit:
BIDDER Bryan Excavating, LLC BID AMOUNT $ 776,486.00 ADDENDUM & BID BOND yes
BIDDER Vernon Nagel, Inc. BID AMOUNT $ 817,319.50 ADDENDUM & BID BOND yes
BIDDER Hohenbrink Excavating, LLC. BID AMOUNT $ 680,281.30 ADDENDUM & BID BOND yes
BIDDER Brenneman Excavating, Inc. BID AMOUNT $ 747,268.49 ADDENDUM & BID BOND yes
BIDDER All Purpose Contracting, Inc. BID AMOUNT $ 742,107.75 ADDENDUM & BID BOND yes
BIDDER E.R. Zeiler Excavating BID AMOUNT $ 892,506.50 ADDENDUM & BID BOND yes
BIDDER Miller Contracting Group, Inc. BID AMOUNT $778,550.00 ADDENDUM & BID BOND yes
Engineer’s Estimate: $750,000.00. The specifications will be reviewed with a recommendation to be made later.
Meeting Notes of Appointments
• Brian May and Craig Mescher, Access Engineering Solutions – Mr. May and Mr. Mescher opened and read aloud bids for the CDBG PY 2017 – Critical Infrastructure State and Paulding Streets Reconstruction – Village of Melrose Street Improvements Project (see resolution above).
• Claudia Fickel, County Auditor – Ms. Fickel met with the Commissioners to discuss her 2019 budget.
• Amy Hoffman, Palmer Energy – Ms. Hoffman met with the Commissioners to present the participation agreement regarding Energy Purchasing Programs of the CCAO Service Corporation. Total estimated program savings since 2012 is $77,900. Estimated savings are based on what the county would pay if purchasing all electricity directly from the local utilities.
