This 3rd day of December, 2018, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk absent: Tony Zartman
ALLOWANCE OF CLAIMS
Warrants documented as 247181 through 247263 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
Mr. Mark Holtsberry moved to adopt the following resolution;
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on November 28, 2018, Warrants numbered 247103 through 247168 in the amount of $179,058.54; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 001-002)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Auditor Fund (Fund 001-002), to-wit; 001-002-00018/Auditor/Auditor Sales Expense AMOUNT: $12,955.47
IN THE MATTER OF CREATING A NEW FUND (FUND 257), REVENUE AND EXPENSE LINE ITEMS, ESTIMATING REVENUE AND APPROPRIATING EXPENSES
WHEREAS, a new fund must be created to accurately track expenses and revenue related to the Juvenile Treatment Grant; now therefore
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to create the
Juvenile Treatment Grant Fund (Fund 257), to create revenue and expense line items, estimate the revenue, and appropriate the expenses for said fund, to-wit; New Fund Fund 257 Juvenile Treatment Grant Fund Revenue Line Item 257-001-10001 Grant Receipts Estimated Revenue $35,788.34
Expense Line Item 257-001-00001 Residential/Inpatient Appropriation $20,000.00
Expense Line Item 257-001-00002 Outpatient Appropriation $ 5,000.00
Expense Line Item 257-001-00003 Parent Programs Appropriation $ 5,000.00
Expense Line Item 257-001-00004 Other Appropriation $ 5,788.34
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-002)
Mr. Mark Holtsberry moved to adopt the following resolution:
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Auditor Fund (Fund 001-002), to wit; FROM: 001-002-00018/ Auditor/Auditor Sales Expense TO: 001-002-00008/Auditor/Other AMOUNT: $3936.00
The motion was seconded by Mr. Roy Klopfenstein. Upon the call of the roll, the following vote resulted:
IN THE MATTER OF REDUCING THE 2018 ANNUAL APPROPRIATION (FUND 284)
Mr. Mark Holtsberry moved to adopt the following resolution:
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to reduce the 2018 Annual Appropriation in the WPCLF Fund (Fund 284); to-wit; Fund/Dept/Acct 284-001-00001/WPCLF/Contractors’ Services; Current Appropriation $ 300,000.00; Change (+ OR -) – 6,526.17; New Appropriation $ 293,473.83
IN THE MATTER OF ENTERING INTO AN EQUIPMENT LEASE AGREEMENT BETWEEN THE PAULDING COUNTY BOARD OF DEVELOPMENTAL DISABILITIES AND THE PC WORKSHOP, INC.
Mr. Mark Holtsberry moved to adopt the following resolution:
WHEREAS, DD is the owner of the Ford Goshen 13 Passenger Conversion Van with Lift (hereafter, Equipment); and,
WHEREAS, DD desires to lease the Equipment to PC Workshop, Inc. and PC Workshop, Inc. desires to lease Equipment from DD, therefore
BE IT RESOLVED, that the Board of County Commissioners consent to PCBDD lease of Equipment to PC Workshop, Inc. in the amount of $1.00 per year for the term commencing on 1/1/19 and ending on 12/31/19, and
BE IT FURTHER RESOLVED that a copy of aforementioned lease agreement can be viewed in the Paulding County Commissioners’ office in the basement of the Courthouse at 115 North Williams St., Paulding ,OH.
Meeting Notes of Appointments
• Claudia Fickel, County Auditor – Ms. Fickel explained her budget to Commissioner Holtsberry. Ms. Fickel then reiterated her point for needing additional funding for her office. She then informed the Commissioners that she will be doing away with monthly payroll and only doing bi-weekly payroll for the following entities: Veterans Board and employees, Law Library, Board of Elections Board, Estate Tax Commissioner, Coroner and the Sheriff’s employees.
• Lou Wannemacher, County Treasurer – Ms. Wannemacher brought her budget down for the Commissioners review. Commissioner Klopfenstein thanked Ms. Wannemacher for working with them on the budget. Ms. Wannemacher informed the Commissioners that she is testing a cash discriminator machine in her office. Ms. Wannemacher noted that counterfeit money is getting so easy to pass through anymore. It would be up to the County to make it whole if we get any counterfeit dollars. Ms. Wannemacher pointed out the need to keep her office safe and she feels that it is something that we should look into. The cost is around $2495 for the machine and DRETAC funds can pay for the machine. Commissioner Klopfenstein noted that if it is within your budget and it would eliminate your risk, then you have the Commissioners’ support.
• The Defiance Paulding Consolidated Joint Job & Family Services Meeting was held in the Commissioners’ Chambers with the Paulding and Defiance County Commissioners present, along with Stephanie Metz, Defiance County Commissioners’ Clerk and Corey Walker, Director of Job & Family Services.
