This 26th day of December, 2018, the Board of County Commissioners met in regular session with the following members present: Tony Zartman, Roy Klopfenstein, Mark Holtsberry and Heather Barnhouse, Asst.Clerk
ALLOWANCE OF CLAIMS
Warrants documented as 247968 through 248014 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on December 19, 2018, Warrants numbered 247851 through 247919 in the amount of $42,959.83; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
EXECUTIVE SESSION
A motion was made by Mark Holtsberry to go into executive session at 8:10 a.m. with the Paulding County Prosecutor to discuss legal matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 8:30 a.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 009)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Gas Tax Fund (Fund 009), to wit; FROM: 009-001-00034/Gas Tax/Supplies TO: 009-001-00045/ Gas Tax /Office PERS AMOUNT: $5183.06; FROM: 009-001-00005/Gas Tax/Travel TO: 009-001-00042/Gas Tax/Laborer PERS AMOUNT: $129.81; FROM: 009-001-00036/Gas Tax/Other Expenses TO: 009-001-00044/ Gas Tax /Official PERS AMOUNT: $ 506.19
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 010)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in SWCD Fund (Fund 010), to wit; FROM: 010-001-003/SWCD/Equipment TO: 010-001-00001/SWCD/Salaries, Employees AMOUNT: $ 2433.87
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 013)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Ditch Maintenance Fund (Fund 013), to wit; FROM: 013-001-00010/Ditch Maintenance/Workers’ Comp TO: 013-001-00016/Ditch Maintenance/Medicare AMOUNT: $24.17
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 014)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the PCBDD Fund (Fund 014), to wit; FROM: 014-001-0010/PCBDD/Contingency TO: 014-001-00007/PERS & STRS AMOUNT: $1,165.05
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 032)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Certificate of Title Fund (Fund 032), to wit; FROM: 032-001-00004/Title/Contract Services TO: 032-001-00010/Title/PERS AMOUNT: $935.47; FROM: 032-001-00004/Title/Contract Services TO: 032-001-00001/Title/Salaries AMOUNT: $3,678.40
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 065)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby
directs the Paulding County Auditor to transfer funds in the CSEA Fund (Fund 065), to wit; FROM: 065-001-00008/CSEA/Workers’ Compensation TO: 065-001-00007/CSEA/PERS Expenses AMOUNT: $ 505.34
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 079)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the EMA Fund (Fund 079), to wit; FROM: 079-001-00011/EMA/Other Expenses TO: 079-001-00010/EMA/Medicare AMOUNT: $18.11
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 081)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the WMEA Fund (Fund 081), to wit; FROM: 081-001-00008/WMEA/Workers’ Compensation TO: 081-001-00007/WMEA/PERS Expenses AMOUNT: $244.89
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 162)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Victims Assistance Fund (Fund 162), to wit; FROM: 162-001-20125/Victims Asst./Health & Life Ins TO: 162-001-20123/Victims Asst./Medicare AMOUNT: $5.74; FROM: 162-001-20125/Victims Asst./Health & Life Ins. TO: 162-001-20122/Victims Asst./ PERS AMOUNT: $ 274.46; FROM: 162-001-20125/Victims Asst./Health & Life Ins. TO: 162-001-20121/Victims Asst./Salaries AMOUNT: $98.52
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-001)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Commissioners’ Fund(Fund 001-001), to wit; FROM: 001-001-00008/Commissioner/Other Expenses TO: 001-001-99999/Commissioner/Advances AMOUNT: $2,860.76
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 015)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Estate Tax Fund (Fund 015), to wit; FROM: 015-001-00003/Estate Tax/PERS TO: 015-001-00006/Estate Tax/Medicare AMOUNT: $0.07
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 001-017)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Sheriff Fund (Fund 001-017), to wit; FROM:001-017-00014/Sheriff/Fuel TO: 001-017-00018/Sheriff/Medicare AMOUNT: $ 297.71
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 034)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the DARE Fund (Fund 034), to wit; FROM: 034-001-00002/DARE/Materials TO: 034-001-00005/DARE/Fringes AMOUNT: $398.04
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 192)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the County Health Insurance Fund (Fund 192), to wit; FROM: 192-001-00003/Health Insurance/Premiums TO: 192-001-00001/Health Insurance/Misc. Expenses AMOUNT: $1.46
IN THE MATTER OF MODIFYING THE 2018 ANNUAL APPROPRIATION (FUND 002)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2018 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the Dog & Kennel Fund (Fund 002), to wit; FROM: 002-001-00005/Dog & Kennel/Salaries TO: 002-001-00002/Dog & Kennel/Salaries, Employees AMOUNT: $816.44; FROM: 002-001-00005/Dog & Kennel/Salaries TO: 002-001-00009/Dog & Kennel/Medicare AMOUNT: $2.13
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 162)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Victims Assistance Fund (Fund 162), to wit; 162-001-20121/Victims Assistance/Salaries AMOUNT: $308.48
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 096)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Jail Diversion Fund (Fund 096), to wit; 096-001-20101/Jail Diversion/Personnel AMOUNT: $8,361.24
IN THE MATTER OF AMENDING THE 2018 ANNUAL APPROPRIATION (FUND 048)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2018 Annual Appropriation by appropriating the following in the Library Fund (Fund 048), to wit; 048-001-00001/Library AMOUNT:$111,787.35
IN THE MATTER OF ENTERING INTO A CONTRACT/AGREEMENT WITH ERIE RECYCLING
WHEREAS, the Paulding County Waste Management and Education Awareness (PCWMEA) is under direct supervision of the Paulding County Commissioners; and
WHEREAS, the PCWMEA program is in need of a facility to unload and accept materials to be recycled; and
WHEREAS, Erie Recycling of Antwerp, Ohio, shall make its facility available to PCWMEA, twenty-four hours a day, seven days a week, to unload and accept materials to be recycled; and
WHEREAS, compensation terms are included in the contract/agreement which is on file at the PCWMEA office and the Paulding County Commissioners’ Office, now, therefore
BE IT RESOLVED, that the Board of County Commissioners does hereby enter in to an agreement with Robby L. Gerken dba as Erie Recycling of Antwerp, Ohio, to unload and accept materials from PCWMEA for recycling; and be it further
RESOLVED, that the term of said Contract/Agreement shall commence on January 1, 2019, and end on December 31, 2019, at the rate of $2,083.00 per month.
IN THE MATTER OF APPROVAL OF THE 2019 SPECIAL FUND ANNUAL APPROPRIATIONS
BE IT RESOLVED, that the Board of County Commissioners hereby approve the 2019 Annual Appropriations for Special Funds as recorded in Journal 56, Pages 195 through 213, to provide for current expenses and other expenditures of said County during the fiscal year ending December 31, 2019. The same are hereby set aside and appropriated for the several purposes for which expenditures are to be made for and during said fiscal year.
EXECUTIVE SESSION
A motion was made by Mark Holtsberry to go into executive session at 10:30 a.m. with the Paulding County Sheriff to discuss personnel matters. The motion was seconded by Mr. Roy Klopfenstein. All members voting yea.
At 11:30 a.m. all members present agreed to adjourn the executive session and go into regular session.
Meeting Notes of Appointments
• Susan Simpson from Delphos Granite Works Inc. came and gave an update for the plaque going in at the Old County Home.
