This 10th day of April, 2019, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Tony Zartman, Mark Holtsberry and Cindy Peters, Clerk
ALLOWANCE OF CLAIMS:
Warrants documented as 250571 through 250634 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on April 3, 2019, Warrants numbered 250435 through 250454 in the amount of $996.26; and
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on April 8, 2019, Warrant numbered 250555 in the amount of $31,866.00; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
EXECUTIVE SESSION:
A motion was made by Mr. Mark Holtsberry to go into executive session at 8:00 a.m. with the County Prosecutor to discuss legal matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 8:15 a.m. all members present agreed to adjourn the executive session and go into regular session.
EXECUTIVE SESSION:
A motion was made by Mr. Mark Holtsberry to go into executive session at 1:10 p.m. with the Board of Elections Board Members to discuss personnel matters. The motion was seconded by Mr. Tony Zartman. All members voting yea.
At 1:25 p.m. all members present agreed to adjourn the executive session and go into regular session.
IN THE MATTER OF MODIFYING THE 2019 ANNUAL APPROPRIATION (FUND 001)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2019 Annual Appropriation and hereby directs the Paulding County Auditor to transfer funds in the General Fund (Fund 001), to wit; FROM: 001-030-00001/ Loss Control/CORSA TO: 001-039-00005/IT Services/Hardware AMOUNT: $20,000.00
Meeting Notes of Appointments:
• A concerned citizen noticed while out walking along the fairgrounds that there is a lot of ATV, dirt bike and truck traffic mudding at the backside of the fairgrounds, along with tracks in the grassy area at the nature center. Commissioner Zartman will be informing the Fair Board.
• Board of Elections – Dave Cline, Brandon Wobler, and Stan Harmon, Board Members updated the Commissioners on new voting machines and security.
Paulding county Commissioners meeting minutes 9/4/19
This 4th day of September, 2019, the Board of County Commissioners met in regular session with the following members present: Roy Klopfenstein, Mark Holtsberry and Cindy Peters, Clerk absent: Tony Zartman
ALLOWANCE OF CLAIMS:
Warrants documented as 254261 through 254353 for County Bills were approved and certified to the County Auditor for payment.
IN THE MATTER OF APPROVING ‘THEN AND NOW’ PURCHASE ORDERS AND PAYMENTS
WHEREAS, the Paulding County Auditor has certified the following “Then and Now” purchase order number and payment included in the Allowance of Claims on August 28, 2019, warrants numbered 254168 through 254218 in the amount of $599,285.92; and
WHEREAS, it is certified that both at the time that the contract or order was made (“then”), and at the time that the County Auditor is completing the certification (“now”), that sufficient funds were available or in the process of collection, to the credit of a proper fund, properly appropriated and free from any previous encumbrance; and
WHEREAS, pursuant to the Ohio Revised Code §5705.41(D)(1), these purchases must be approved by resolution of the Board of County Commissioners; now, therefore
BE IT RESOLVED, that the Paulding County Commissioners approve the Then and Now Purchase Orders as submitted by the Auditor; and
BE IT FURTHER RESOLVED, that it is found and determined that all formal actions of this Board of County Commissioners, County of Paulding, State of Ohio concerning the adoption of this resolution were adopted in an open meeting of this Board of County Commissioners, and that all deliberations of this Board of County Commissioners and of any of its committees that resulted in such formal action, were in meetings open to the public in compliance with all legal requirements including Section §121.22 of the Ohio Revised Code.
TRAVEL REQUEST
• Carrie Sheets, 2019 Sunshine Law Training, Bryan, OH – September 4, 2019
• Roy Klopfenstein, Rural Broadband Development Meeting, Columbus, OH – September 5, 2019
• Melissa Figert, Henschen Training, Cleveland, OH – September 5-6, 2019
• Tayler Shaffer, Henschen Training, Cleveland, OH – September 5-6, 2019
IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 008)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the Auditor’s Real Estate Fund (Fund 008), to-wit; 008-001-00014/Real Estate/Salaries-Map Dept. AMOUNT: $500.00; 008-001-00014/Real Estate/PERS-Map Dept. AMOUNT: $100.00
IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 009)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the Engineer’s Gas Tax Fund (Fund 009), to-wit; 009-001-00021/Gas Tax/Contract Projects AMOUNT: $15,000.00
IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 280)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the Sewage Permit Fund (Fund 280), to-wit; 280-001-00002/Sewage Permit/Fringes AMOUNT: $1078.00; 280-001-00001/Sewage Permit/Salaries AMOUNT: $8105.00
IN THE MATTER OF AMENDING THE 2019 ANNUAL APPROPRIATION (FUND 003)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to amend the 2019 Annual Appropriation by appropriating the following in the General Health Fund (Fund 003), to-wit; 003-001-00009/General Health/Other Expenses AMOUNT: $26,000.00
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 078)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Infrastructure Projects Fund (Fund 078); to-wit: FROM: Pay-in #122759 TO: 078-001-00001/Infrastructure Projects/Infrastructure Projects AMOUNT: $123,818.67
IN THE MATTER OF SUPPLEMENTAL APPROPRIATION (FUND 001-015)
BE IT RESOLVED, that the Board of County Commissioners does hereby direct the County Auditor to make a Supplemental Appropriation in the Board of Elections Fund (Fund 001-015); to-wit: FROM: Pay-in #122770 TO: 001-015-00001/Board of Elections/Supplies AMOUNT: $376.20
IN THE MATTER OF MODIFYING THE 2019 ANNUAL APPROPRIATION (FUND 281)
BE IT RESOLVED, that the Board of County Commissioners does hereby modify the 2019 Annual Appropriation and hereby directs the Paulding County Auditor to transfer the funds to wit; FROM: 281-001-00003/Private Water System/Other Expenses TO: 281-001-00001/Private Water System/Salaries AMOUNT: $1835.00
IN THE MATTER OF ENTERING INTO AN ENTERPRISE ZONE AGREEMENT WITH MANSFIELD WELDING, LLC
WHEREAS, Mansfield Welding, LLC is desirous of maintaining and expanding their operations in Oakwood, Ohio, with additions to real property and the addition of employment opportunities in the Enterprise Zone provided the appropriate development incentives are available; and
WHEREAS, Brown Township Trustees of Paulding County is desirous of providing Mansfield Welding, LLC, with tax incentives pursuant to Chapter 5709 of the Ohio Revised Code; and
WHEREAS, Paulding County, having the appropriate authority for the stated type of project is desirous of providing Mansfield Welding, LLC., with the incentives available for the development of the aforementioned Project in said Enterprise Zone under Chapter 5709 of the Ohio Revised Code; now, therefore
BE IT RESOLVED, that the Board of County Commissioners does hereby enter into an Enterprise Zone Agreement with Mansfield Welding, LLC, located at 20027 SR 613, Oakwood, OH 45873 as set forth in said Agreement on file in the County Commissioners’ office.
Meeting Minutes of Appointments
• Joe Burkard, County Prosecutor – The Commissioners briefly discussed the capital asset policy with Mr. Burkard. They will be obtaining assistance from Matt Miller, the Assistant Prosecuting Attorney on this project. Mr. Burkard also informed the Board that he and Ms. Wannemacher held a Land Bank presentation at the local Kiwanis meeting. There were a lot of positive comments within earshot from members.
• Jerry Zielke, Economic Development Director – Mr. Zielke met with the Commissioners to discuss Economic Development updates. Mansfield Welding LLC has requested an enterprise zone tax abatement. Mr. Zielke also inquired about the Economic Development banquet theme this year. The Commissioners were in agreement in using the Vision Board theme. Mr. Zielke has been extremely busy. He has been working with North West State Community College and Vantage and working toward converting one of the rooms in the innovation center to an upscale learning center so that they are able to start holding classes there. Mr. Zielke noted that he would like to get the room done by the end of the year.
• Theresa Lehman – Village of Haviland – Ms. Lehman pointed out her view of the decline of Haviland Village and what can be done to turn it around. The Commissioners informed Ms. Lehman that she should go to the village council meeting and present her concerns to the council as the Commissioners do not have governing authority over the village.
• Travis McGarvey, County Engineer – Mr. McGarvey informed the Commissioners that on county road 179 – Spectrum moved their facilities from the area so that the contractors can come in and work late last week. We should get to this project at the end of this week into next week with stabilization to build the shoulder back up. He also noted that the Eagle Creek-Wilson Ditch is progressing quite well and will go on maintenance. Once finished, we will combine the two. Paving contracts working; cold mix today and hot mix paving. County road 103 is open again; the intersection is straight now. County road 179 from Charloe past the quarry – that stretch will get asphalt. McGarvey informed the Commissioners that the wind farm has been challenging with trucks not sticking to the routes that they are supposed to be on. Because of the size, they can’t use the same route as in the past. They are not maintaining the roads, making them a safety issue. Some roads are damaged beyond the scope of what we can fix. We have marked out in paint and a spreadsheet sent to EDPR last week. We are waiting to hear from them regarding repairs. There are 3 miles that aren’t even on our maps. The maps that are in the agreement are different than the maps that they gave us at the Black Swamp. They put a tower on 106 that’s not even on the map. We just asphalted a road that wasn’t on the plan.
McGarvey also advised that he has a county road in Harrison township, east of Payne that does not connect to anything county related. It is getting paved this year. We would like to work with Harrison township on a possible swap.
• Ed Bohn, EMA Director – Mr. Bohn pointed out that there is supplemental money for EMPG. We can submit $14,000 in bills and get $7000 back. I still can’t get them to guarantee additional monies. President Trump took over 2 Billion out of FEMA for the wall. Marcs radios have gone out for bid-that’s eleven more radios for the Sheriff’s office. In collaboration with Defiance, Williams, Paulding, Putnam, other funding we submitted as a group 6 gators (two for each corridor) The premise – the turnpike did not want the same problem with not being able to get through. Mass casualty trailer is a regional asset that will be housed in Paulding County – the project has been approved. The last of the radios for EOC, the Sheriff’s office-that project will be finished next year. Mr. Bohn is working with Antwerp EMS on a $5000 rehabilitation grant. Rehab equipment includes cooling chairs, misters (sits on 5000-gallon cooler of ice); cots, 10×20 canopy, coolers, 5-gallon water jugs, sporting cooling towels. They are still telling people to apply for this grant in North West Ohio. Lastly, the training facility-the committee built the movable walls. I meet with Aaron this afternoon to get the pallet cradles in place. We got the thermo-couplers to install and Thursday after work we’ll install the probes. We are then going to say it is available for live fire burning. We signed a contract with Vantage. We have two dates for the building and one date for the propane. Bryan will be using our facility until theirs is re-built. The Van Wert fire chief came with Vantage and he is interested once we have the green light. They can see the benefit of the training facility.
